Graduate Student Travel Fund
Monies are again available to fund travel so that you can
carry out research that contributes to your thesis or dissertation, or for
presenting your work at professional conferences. This academic year there will
be two cycles of applications, due 1 February (winter cycle) and 1 May (spring
There are currently two sources of funding for the Winter
A sum of $15,000 has been generously provided by
the Financial Affairs Committee of the Associated Students. This money can be used
to reimburse costs for any travel that was completed from 1 September 2014 to
31 January 2015. It can also be used to pay in advance for travel to be
completed between 1 February 2015 and 31 August 2015.
We have also received $10,000 from the Student
Success Fee, Academically Related Programs (SSF ARP) to be used to fund
graduate student travel. These monies
have specific requirements, as follows:
These monies can only reimburse travel, and the travel has to
occur in the Spring semester, and be concluded with all receipts submitted for
reimbursement by May 1st, 2015.
There are several forms that must
be submitted to us for reimbursement of travel related expenses:
the Travel Authorization Form (which must be
signed and on file with the department prior to travel), found here: http://bfa.sdsu.edu/ap/pdf/iraauthorization.pdf
the Supplier Payment Data Record (PDR), found
and items specifically related to travel such as
original receipts, Mapquest for mileage, event flyers etc. (see the checklist http://bfa.sdsu.edu/ap/ira.htm under travel).
Once notified of an award from
these funds, please begin the process of filing the necessary paperwork prior
to travel. Once returned from your
travel, and when all the paperwork has been submitted, we will complete the
SDSU Travel Expense Claim Form and attach all the paperwork and submit for
The Graduate Student Travel Fund is available to all degree-seeking SDSU graduate students with an accumulated grade point average of at least 3.0. An eligible graduate student may submit one application for each review cycle.