The San Diego and Imperial Valley campus grades submission period for fall 2013 begins December 12 and ends on the University Senate deadline of December 31 at 11 p.m. Grades must be submitted online during this time through the WebGrades function in the SDSU WebPortal.
Late grade submission
Late grades (those not submitted via the WebPortal by the University Senate deadline) can only be submitted using the grade change process outlined below. The Office of the Registrar no longer accepts late grades via printed rosters for manual posting by the records staff. Late grades must be submitted for individual students using their RedIDs (see procedures below).
Grade change function
The grade change function in the WebPortal enables faculty to change grades for terms within the past year, except for courses taken through the College of Extended Studies. Faculty can change a student grade, assign a grade to replace an RP/Incomplete grade, or assign a grade to replace an RD grade. This function also enables faculty to submit late grades electronically, replacing the paper process.
To use this function to make a grade change, the original grade must have been issued for a course taken within the last year. Corrections to current term grades must be made during the grade submission period through the grade sheet on the WebPortal.
Grade changes will not be considered if 12 or more months have elapsed since the original grade was issued, if a previous change was made to the grade, or if the student has graduated.
Contact the Grades Help Desk at 619-594-2134 for assistance with these situations.
Steps to post grade changes
Follow these steps to post a late grade or to change past grades in the WebPortal:
- Select the "Change of Grade" menu option
- Select the term in which the course was taught
- Select the course
- Enter the student's RedID
- Click "Search." The student's information will appear
- Assign a new grade from the pull-down menu
- Select the reason for the change
- Click "Submit." The final screen displays student information for the old and new grade
- Click "Done" to complete the grade change
Students will receive an automated email notifying them when a grade change occurs.
Department coordinators do not have access to this grade change function. It is for faculty WebPortal accounts only. Note that sharing of login information is a violation of campus information security policies.
For more information about grade submission, grading instructions, user name and password information, and frequently asked questions, please visit the Faculty/Staff section of the Office of the Registrar website.
Faculty members with questions about their WebPortal account should contact their department for assistance. For questions about grade submission, please contact the Grades Help Desk at 619-594-2134. The Grades Help Desk is available Monday through Friday from 8 a.m. to 4 p.m.