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University Senate Policy File Table of Contents
UNIVERSITY SENATE CONSTITUTION
Membership and Electorate
Officers and Parliamentarian
Meetings and Quorum
Committees of the Senate
Absence from Class, Student
Advising, Undergraduate Academic
Cheating and Plagiarism
Classes and Courses, Hybrid, and Distance Education
Competency and Proficiency in Written English and Mathematics
Courses, Credit/No Credit Undergraduate
Courses, Experimental and Interdisciplinary Limited-Duration
Courses: Hours and Preparation
Courses Not Offered in Two Years, Undergraduate
Courses Rejected by the Curriculum Committee
Courses, Special Study
Courses, Undergraduate Collaborative
Credit by Examination
Credits Earned by High School Students
Credit for Academically Related Work Experience
Curriculum Changes, Undergraduate
Curriculum Changes, Graduate
Degree Program Discontinuation
Examinations and Projects
Freedom of Expression
Honors Societies, Student
Impaction and Enrollment Management
SDSU-IV Campus: Curriculum and Academic Policy
Matriculation by Faculty Members
Mission and Goals
Review of Departments, Schools, or Programs
Universal Access to Information Technology Resources and Services
Emeritus Administrator Status
Review of Academic Administrators
Search Committees for University Administrators
Staff Deans, Appointment of
Alcohol Abuse and Illegal Drugs
Copyrights, Trademarks, and Trade Secrets
Disabilities, Persons with
Faculty, Staff, and Student Conflict of Interest
Nondiscrimination and Equal Opportunity
Research, Classified or Otherwise Privileged
Research and Scholarship, Integrity in
Sexual Assault, Domestic Violence, and Stalking
Student Conduct Procedures
Student Grievance Procedures
COMMITTEES AND COUNCILS
Bookstore Advisory Committee
Campus Development Committee
Copyrights and Patents Committee
Environment and Safety, Committee on
Expanded Senate Executive Committee
Extended Studies Advisory Council
Faculty Honors and Awards Committee
Fee Advisory Committee, Campus
Freedom of Expression, Committee on
General Education Program Committee
General Education Curriculum Sub-Committee
General Education Essential Capacities Assessment Sub-Committee
General Education Area Goals Assessment Sub-Committee
Graduation and Retention Subcommittee
Honorary Degrees, Advisory Committee on
Instructional and Information Technology Committee
Intercollegiate Athletics Council
International Programs Council
Liberal Studies Committee
Press Editorial Board, San Diego State University
Promotions and Tenure Review Panel
Staff Affairs Committee
Student Affairs Committee
Student Grievance Committee
Student Learning Outcomes Committee
Sustainability, Committee on
Teacher Education Advisory Council
Tenure-Track Planning Committee
Undergraduate Topics Subcommittee
Undergraduate Writing Subcommittee
Parking and Traffic
Space and Equipment
Student Official E-Mail Address Use Policy
Appointment at Another Campus
Leaves of Absence without Pay
Leaves of Absence with Pay
Political Tests for Employment
Probationary Faculty, Appointment of
Probationary Faculty, Periodic Evaluation of
Professional Activities, External
Reappointment, Tenure, and Promotion: Criteria
(Excluding Library Faculty and Student Affairs Faculty)
Reappointment, Tenure, and Promotion: Procedures
Reappointment, Tenure, and Promotion of Librarians: Criteria
Reappointment, Tenure and Promotion of Student Affairs Faculty: Criteria
Retention and Development
Retirement and Emeritus Status
Royalties from Instructional Materials
Temporary Faculty Appointments
Temporary Faculty, Periodic Evaluation of
Temporary Faculty: Range Elevation
Tenured Faculty, Periodic Evaluation of
Titles and Appointments
Voting Eligibility in Departments, Schools, and Colleges
Auxiliaries, Review of
Chairs of Departments or Programs and Directors of Schools
College Policy and Planning Committees
Departments and Schools
Administrative Units: Establishment and Restructuring
Establishment of Departments or Schools
Schools: Merger, Restructuring, Transfer, and Abolition
Name Changes, Academic Unit
Press, San Diego State University
Theses and Projects, Ownership of and Rights to
2013-2014 Policy File
Access and Compliance Committee
Faculty, Periodic Evaluation of
Tenure, and Promotion: Procedures
Faculty: Range Elevation
General Education Curriculum and Assessment
Student Media Advisory Committee
Tenure-Track Planning Committee
Titles and Appointments
Hybrid, Online and Intercampus Classes: Definitions
University Senate ConstitUtion
San Diego State University shall perform its educational mission
guided by the principles of shared governance.
Granted, therefore, that the Board of Trustees of The California State
University invests responsibility for the operation of San Diego State
University in the President of the university, the President shall be committed
to formal consultation through shared governance: Accordingly, committees and
councils shall advise the President either directly or through the University
Senate, also called the Senate, a deliberative body that shall represent university
faculty, administration, students, and staff.
The San Diego State University Senate shall be the university’s
delegate assembly. Through this assembly the faculty in concert with the
administration, staff, and students shall normally exercise its powers. The
Senate shall have the power to act for the faculty on matters within the scope
of the faculty when the action is approved by a majority vote of the members
present after a quorum has been constituted.
2.1 The Senate shall consider policies with respect to the general
welfare of the university. It shall review established policies, consider new
policies, and study matters of concern to the students or faculty members.
2.2 It shall
formulate educational policy, including admissions, curricula, and criteria for
the granting of degrees. It shall analyze established and proposed policies of
instruction and consider variations in policy in exceptional cases.
2.3 It shall advise the President in the selection of
2.4 It shall
maintain adequate communication within the university community. Any member of
the university community may request a member of the Senate to transmit to the
Senate for discussion and possible action topics coming under the jurisdiction
of the Senate.
2.5 It shall
appoint Senate and Senate-appointed university committees. It shall establish
rules and procedures for Senate committees and shall establish procedures for
2.6 The ultimate
authority to recommend approval of candidates for graduation shall reside with
the tenured and tenure-track faculty. Following formal advice of the tenured
and tenure-track faculty, only the members of the Senate who are elected as
professors shall vote in the matter of approving the list of candidates for
The Senate year shall begin on the day following
the last day of the spring semester.
4.0 Membership and Electorate
elected as members of the Senate shall be full-time members of the faculty as
defined in the Bylaws.
Professor Senators shall be apportioned
annually as follows: each major academic unit (as defined in the Bylaws)
shall elect the number of Senators equivalent to eight percent (8%) of the
tenured/tenure track full time equivalent faculty positions (FTEF) assigned to
that unit. This method of apportionment shall always yield at least one
Senator for each major academic unit.
4.113 The term of
office for Professor Senators shall be three Senate calendar years. A Professor
Senator shall serve no more than two consecutive complete terms. Service for a
partial term and for terms served on the Academic Senate of The California
State University shall not be included in this calculation. So far as feasible,
Senate terms shall be arranged so that only one-third of the membership is
elected annually in the spring.
4.114 Delegates from
this university to the Academic Senate of The California State University shall
be considered elected members of the Senate.
4.115 The electorate
shall consist of all full-time members of the faculty, as defined in the
4.12 Lecturers. There shall be four elected lecturer
senators. The electorate shall consist of all lecturers.
4.13 Coaches. There shall be one elected coach
senator. The electorate shall consist of
4.14 Staff. There shall be four non–Management Personnel
Plan (MPP) staff senators elected from permanent non-MPP staff. One staff
senator position shall be reserved for an SDSU-IV Campus Staff member. The
electorate shall consist of permanent and temporary non-MPP staff, including
4.15 Managers. There shall be one Management Personnel Plan
(MPP) staff senator elected from MPP staff, Classes 1 and 2. The electorate shall consist of all MPP
staff, Classes 1 and 2.
4.2 Ex-officio Members. The
Senate may include ex-officio, voting or non-voting, representatives as
members. The ex-officio members of the
Senate shall be designated in the Bylaws.
4.3 Vacancies. Vacancies in
Senate membership shall be filled in a manner prescribed by the Bylaws.
5.1 The Chair of the
Senate, who shall be the Chair of the Faculty, shall be an elected senator. The
Chair shall be annually elected to office by the majority of the elected
senators. The Chair shall preside at all meetings of the Senate and may call
special meetings of the Senate.
5.2 The Vice Chair of the
Senate shall be an elected senator. The Vice Chair shall be annually elected to
office by the majority of the elected senators. The Vice Chair of the Senate
shall preside as the Chair of the Senate should the Chair be unable to fulfill
the duties of the office.
5.3 The Secretary of the
Senate shall be an elected senator. The Secretary shall be annually elected to
office by the majority of the elected senators. The Secretary (a) shall prepare
the agenda for all Senate meetings and notify all senators of these meetings;
(b) shall keep roll and report in a manner prescribed by the Bylaws when, in
accordance with Senate policy, a seat has become vacant through repeated
absence; (c) shall maintain a complete record of Senate meetings and prepare
summaries of Senate minutes; (d) shall supervise the distribution of copies of
Senate resolutions and decisions to appropriate persons; (e) shall annually
compile and publish an index of Senate actions; and (f) shall supervise the
work of the administrative staff in the Senate office.
5.4 Should the Vice Chair
or Secretary of the Senate be unable to serve the full term for which he or she
was elected, an election shall be held to choose a replacement for the period of
5.5 The Parliamentarian,
who need not be a member of the Senate, shall be appointed annually and shall
advise the presiding officer on parliamentary issues.
6.1 Regular Meetings. The
Senate shall regularly meet at least seven times during the academic year.
6.11 A regular meeting
shall be a scheduled meeting and may continue beyond one day.
6.12 The agenda of each
regular meeting shall be distributed to the members of the Senate at least four
working days before the meeting.
6.13 A senator present
for a portion of a meeting shall be recorded as present for the entire meeting.
6.2 Special meetings of
the Senate may be called in a manner prescribed by the Bylaws.
6.3 Records. The minutes
of both regular and special meetings shall be made available to the faculty.
Complete copies of the minutes of the Senate shall be available to members of
the Senate, and copies shall be distributed on request. A summary of the
contents of the Senate minutes and of actions taken shall be available to all
faculty members and to other CSU senates or councils. These records may be made available in
electronic form and need not be stored in paper form.
6.4 Quorum. Two-thirds of
the Senate shall constitute a quorum. The members present at a duly called or
held meeting at which a quorum is present may continue to conduct business
until the time stated for adjournment in the call of the meeting,
notwithstanding the withdrawal of enough members to leave less than a quorum.
If a senator is unable to attend, he or she may in accordance with the Bylaws
appoint a substitute with the power to vote. Each senator who expects to be
unavailable during the summer shall notify the Secretary of a proxy who may
attend special meetings.
6.5 Meetings of the
Faculty. Meetings of the faculty may be
held in a manner prescribed by the Bylaws.
6.6 Faculty Review of
Senate Actions. Any action of the Senate
may be reviewed at a meeting of the faculty upon a written request signed by 10
percent of the full-time faculty and submitted to the Senate Chair. Such a
meeting of the faculty shall be called by the Chair within two weeks of the
7.0 Committees of the Senate
7.1 The Senate shall
establish standing and other ad hoc
or pro tempore committees as
specified in the Bylaws.
7.2 Other committees and
councils that report to or through the Senate shall be designated
Senate-appointed university committees.
The Senate shall be responsible
for constructing its own rules of operating procedure known as the Senate
Amendments to this Constitution shall be initiated by a majority
vote of the Senate after having been presented at the previous meeting.
Proposed amendments shall be submitted in writing to the full-time faculty
electorate (as defined in the Bylaws). The Senate shall conduct a mailed ballot
vote on all proposed amendments. An amendment shall be adopted by an
affirmative vote of a majority of those voting.
1.1 Faculty. Unless otherwise stipulated, “faculty” shall
include tenured and tenure-track (probationary) faculty, librarians, and
counselors, and non-tenure- track lecturers, coaches, and student services
professionals academically related.
Faculty. Unless otherwise stipulated,
“full-time faculty” shall refer to tenured or tenure-track (probationary)
faculty, librarians, and counselors who hold full-time academic year
appointments and who may also be department chairs, school directors, deans,
associate deans, or assistant deans, whether or not devoting full time to
1.3 Major Academic
Unit. Unless otherwise stipulated, “major academic unit” shall refer to each
college, the Library, University Services (which includes Counseling and
Psychological Services, Test Office, Educational Opportunity Program, and
Health Services), and the SDSU-IV Campus.
1.4 Ex-officio Members of
the Senate. The following shall be ex-officio members of the Senate:
1.41 President of the
University or designee, Provost, Vice President for Research and Dean of the
Graduate Division, Vice President for Student Affairs, Dean of the Division of
Undergraduate Studies, and Dean of the College of Extended Studies.
1.42 Four students
chosen by Associated Students, one of the four a graduate student chosen in
consultation with the Dean of the Graduate Division according to the Bylaws of
1.43 The president, or
designee, of the university’s chapter of the faculty unit’s collective
bargaining agent shall be a nonvoting member.
The individual filling this position shall not concurrently serve as a
voting member representing another constituency.
1.44 A professor
emeritus chosen by procedures specified in the Bylaws of the San Diego State
University Retirement Association.
1.45 Except for the
president of the university’s chapter of the faculty unit’s collective
bargaining agent, ex officio members of the Senate have full voting rights.
However, they shall not vote in the elections (for Chair, Vice Chair, and Secretary
of the Senate) where the Constitution specifies that only the Elected members
may vote nor shall they vote in elections for the Executive Committee.
2.1 Senate and
Senate-appointed Committees. The Standing Committees of the Senate shall be the
Executive Committee, the Committee on Academic Policy and Planning, the
Committee on Academic Resources and Planning, the Committee on Committees and
Elections, the Committee on Constitution and Bylaws, the Committee on Faculty
Affairs, the Undergraduate Curriculum Committee, and the Committee on
Diversity, Equity, and Outreach. The
Standing Committees of the Senate are referred to in these bylaws as Senate
committees. The Senate may also
establish committees that are not designated as Standing Committees and may
appoint members to committees that have been established by others on
campus. This second group of committees
is referred to in these Bylaws as Senate-appointed committees.
2.21 Members of Senate
and Senate-appointed university committees shall be nominated or appointed by
the Senate either by the Chair or Vice Chair at the Senate’s direction or by
the Committee on Committees and Elections. Procedure for electing nominees for
committees shall be prescribed by the Elections Subcommittee of the Committee
on Committees and Elections in accordance with these Bylaws.
2.22 The Committee on
Committees and Elections shall see that committees reflect overall an unbiased
and reasonable representation of the faculty.
2.23 Each duly elected
senator shall serve on a Senate or Senate appointed university committee.
2.24 Senate and
Senate-appointed university committees should seek student participation when
the committees deem it desirable. The Associated Students shall recommend
students to the Committee on Committees and Elections, and such students shall
be in academic good standing.
2.25 All committees
reporting to or through the Senate shall be authorized by the Senate.
2.3 Times of Nomination
and Appointment. The Committee on
Committees and Elections shall be constituted for the upcoming academic year at
the final regularly scheduled Senate meeting of the previous academic
year. The committee should have
presented a full slate of nominees to Senate and Senate-appointed committees by
the October Senate meeting of each academic year.
2.41 Items shall be
referred to committees by the Senate Chair, in consultation with the other
Senate officers, by the Executive Committee, or by the Senate. An item referred
to a committee by the Executive Committee shall be referred to another
committee only through the Executive Committee.
2.42 Items shall be
referred to existing committees whenever possible.
2.43 The Senate Chair’s
additional communications to committees regarding referred items shall be
reported at the next Executive Committee meeting.
2.44 A committee may
use subcommittees or may invite nonvoting members to participate in its work.
2.5 Records and Reports
2.51 Each committee
chair shall transmit records and pertinent information to the incoming chair.
2.52 Each Senate and
Senate-appointed committees shall submit a summary report of its activities
annually by May 1.
2.6 Committee Operation
2.61 Senate rules shall
apply to the operation of Senate or Senate appointed university committees.
Exceptions to these rules may be noted in sec. 25 of Robert’s Rules of Order
Newly Revised. Specific stipulations for a given committee regarding authority,
tenure, duration, scope, and objectives shall be available in the Senate
2.62 Chair: Procedures
for selection and rotation of a committee chair shall be specified by the
Senate. Where no other provision is made, the chair shall be the first person
appointed or elected to the committee. When the chair resigns or is removed
from the committee or fails to serve, the committee shall elect a chair pro
tempore and notify the Committee on Committees and Elections.
2.63 Meetings and
Quorum. Meetings shall be called by the chair, who shall preside over the
meeting. Should the chair fail or decline to call meetings with sufficient
frequency to accomplish committee objectives, two members may call a meeting,
provided that all members including the chair are given at least three working
days notice. A majority of the members shall constitute a quorum of a
2.64 Hearings and
Deliberations: A committee should, where time permits, hear all testimony
relevant to its assignment. All meetings shall be open to the university
community unless called into executive session by the chair for purposes in
concert with current statutory requirements for open meetings. The chair’s
decision to call executive session shall be subject to challenge and may be
overruled by a majority of the committee members present.
2.65 Record of
Proceedings: The chair of the committee shall keep records of all actions of
the committee or shall ensure that they be kept by a committee secretary. The
agenda for each committee meeting should be made available in the Senate office
at least three working days in advance of the meeting. Persons wishing to be
heard on an item should notify the chair of the committee.
2.66 Reporting: All
Senate and Senate-appointed committees shall report to the Senate. Committees
that do not report directly to the Senate may be invited to the Senate to
discuss or clarify their activities. The type of report will depend on the
status of the committee or body and the nature of its task.
2.661 If the
report contains information only, no action by the Senate is required, but may
be moved to the floor for action by a majority vote.
2.662 If the
report contains statements of policy or opinion, these should be stated at the
end of the report, and the proper motion is to accept the report. If accepted,
the policies or opinions shall become those of the Senate.
2.663 If the
report contains resolutions or recommendations wherein the Senate has power to
act, these should be stated at the end of the report, and the proper motion is
to adopt the report. If adopted, the resolutions or recommendations shall
become policy pending approval or lack of denial by the President of the
Senate committees shall be dissolved by amending the Bylaws. Senate-approved
university committees shall be dissolved by Senate action. Ad hoc or pro
tempore committees shall be dissolved when they rise and report or at the end
of the academic year in which they were appointed, whichever comes first,
unless specifically extended by action of the Senate Chair, in consultation
with the other Senate officers.
2.68 Terms of Service
on Senate and Senate-Appointed University Committees
otherwise specified, committee members shall serve three-year terms. A
committee member may be reappointed. During a committee’s initial three years
the Committee on Committees and Elections shall specify members with one-,
two-, and three-year seats.
The Committee on Committees and Elections may recommend the removal of a
committee member. Accordingly, the committee member shall be told of the
reasons for the proposed removal and shall be given at least two weeks in which
to respond. If the Committee on Committees and Elections then determines that
removal of the member is in the best interests of the affected committee and of
the Senate, it shall recommend to the Senate the name of a replacement member.
Appointment of the new nominee by the Senate shall constitute removal of the
2.683 Leave: As
soon as a committee member is certain of being granted a one-semester leave
from duties at the university, that member shall in writing so inform the chair
of that committee, who in turn shall immediately inform the Secretary of the
Senate and the Chair of the Committee on Committees and Elections. If the leave
is longer than one semester, the Committee on Committees and Elections shall
recommend to the Senate a temporary or permanent replacement selected according
to normal criteria and procedures.
3.0 Committee Membership and Duties
3.1 There shall be
eight Senate committees, as defined in Section 2.1 of these Bylaws. These shall
be composed of a majority of faculty and may include administrators, students,
and staff. Other committees deemed essential for university business shall be
designated Senate-appointed university committees.
3.2 Executive Committee
3.21 Membership (20): The
Executive Committee shall consist of 17 ex officio members and three elected
3.211 Ex officio: Chair of
the Senate (who shall be the Chair of the Executive Committee); Senate Vice
Chair; Secretary of the Senate (who shall be the Secretary of the Executive
Committee); the Chairs of the Committees on (a) Academic Policy and Planning,
(b) Academic Resources and Planning, (c) Faculty Affairs, (d) Committees and
Elections, (e) Constitution and Bylaws, (f) Undergraduate Curriculum, and (g)
Diversity, Equity, and Outreach; a CSU Academic Senator chosen from and by the
CSU Academic Senators; Provost; Dean of the Division of Undergraduate Studies;
Dean of the Graduate Division; President of the Associated Students or
designee; a staff senator chosen from and by the staff senators; and President
of the university’s chapter of the faculty unit’s collective bargaining agent,
who shall be a nonvoting member.
3.212 Elected: Three
faculty senators elected from and by the elected members of the Senate, with no
more than one from a college or equivalent academic unit.
3.221 The Executive
Committee may consider all matters within the purview of the Senate.
3.222 The Committee may
formulate recommendations and opinions on Senate matters and shall report them
to the Senate or refer them to the appropriate committees.
3.223 The Committee shall
be empowered to act for a committee in lieu of referral; such action shall be
reported at the next regular meeting of the Senate.
3.224 The Committee shall
act for the Senate on all matters that call for immediate action or attention.
Such action shall require an absolute two-thirds majority vote of the entire membership
of the Executive Committee and shall be reported to the Senate as a specific
agenda item at its next meeting.
3.231 The Executive
Committee shall meet at least one week preceding each regular meeting of the
Senate. The Committee shall meet at other times as necessary at the call of the
Chair of the Senate or at the request of the President of the university.
3.232 The Executive
Committee may meet with the President of the university, at the initiative of
the Committee or the President, to consider problems or issues of the
3.24 Senate Agendas
3.241 At the first fall
meeting of the Senate, the Executive Committee shall present an annual agenda
for the Senate. This agenda shall address major concerns and outline problems
for Senate attention during the academic year.
3.242 The Executive
Committee shall provide the Secretary with the regular agenda to be distributed
to the Senate and instruct the Secretary to request the presence of such
personnel as may be needed to facilitate the business of the Senate.
3.25 Challenge and
3.251 A senator may
challenge an action taken by the Executive Committee on behalf of the Senate.
The matter shall be immediately submitted to a vote. A simple majority vote of
the Senate shall uphold the action of the Executive Committee.
3.252 The Executive
Committee shall be censured for its actions by a two-thirds majority vote of
the Senate present and voting.
3.3 Committee on
Academic Policy and Planning
3.31 Membership (14)
3.311 Ex officio: the
Provost or designee, the Dean of the Division of Undergraduate Studies, and the
Dean of the Graduate Division.
3.312 Appointed: nine
faculty members, one from each college, the Library, and the SDSU-IV Campus,
nominated by the Committee on Committees and Elections and appointed by the
Senate, at least two of whom shall be elected senators; two students appointed
in accordance with procedures established by the Associated Students.
3.32 Functions: The
Committee shall consider and make recommendations to the Senate and, within
policy guidelines established by the Senate, to appropriate administrative
officers concerning the following: (a) issues of academic philosophy,
standards, and conduct; appropriateness of present and proposed programs,
degrees, majors, options, and concentrations; (b) faculty-student relations;
(c) the governance of the university; and (d) other matters of academic policy.
All such recommendations made to administrative officers without prior Senate
approval shall be submitted to the next meeting of the Senate for its
3.4 Committee on
Academic Resources and Planning
3.41 Membership (15)
3.411 Ex officio: Associate
Vice President for Academic Resources, Vice President for Business and
Financial Affairs or designee, and Vice President for Student Affairs or
3.412 Appointed: nine
faculty members, one from each college, the Library, and the SDSU-IV Campus,
nominated by the Committee on Committees and Elections and appointed by the
Senate, at least two of whom shall be elected senators; one staff member
selected by the Staff Affairs Committee in consultation with the staff senators
and confirmed by the Senate, and two students appointed in accordance with
procedures established by the Associated Students.
3.421 The Committee shall
make recommendations to the Senate and, within the policy guidelines
established by the Senate, to appropriate administrative officers concerning
the allocation of university resources;
3.422 The Committee shall
act as the deliberative body of the Senate on all issues pertaining to, but not
limited to, university budgets, allocation of facilities and positions, and
allocation of special funds;
3.443 The Committee shall
review and recommend budget allocations, shall review patterns of previous
expenditures and propose changes as they may affect instructional programs, and
shall make general policy recommendations regarding present and future resource
3.444 The Chair of the
Committee shall concurrently send to the Senate Chair all of its written
communications sent to or received from administrative officers.
3.445 All recommendations
made to administrative officers without prior Senate approval shall be
submitted to the next meeting of the Senate following the recommendation for
the consideration of the Senate. The Committee shall inform faculty and
students about resource issues by providing information reports to the Senate.
3.5 Committee on
3.51 Membership (7): The
Committee shall consist of seven members, six nominated by the Committee on
Committees and Elections and appointed by the Senate for three-year terms, and
one nonvoting ex officio member being the Associate Vice President for Faculty
Affairs or designee. At least two of the members shall be members of the
Senate, and all shall be fulltime members of the faculty as defined in Sec.1 of
3.52 Functions: In
conformance with the Unit 3 faculty Collective Bargaining Agreement (CBA), the
Committee shall consider matters that involve particularly the individual or
collective relationship of faculty to the university. Among its considerations
shall be policies concerning the selection and evaluation of academic tenure,
promotions, sabbaticals, academic privilege, separation from the university,
and advice to the President on staff issues and the selection of administrative
personnel. It shall formulate recommendations on current practice, shall
propose revisions or new procedures, and shall report to the Senate.
3.6 Committee on
Committees and Elections
3.61 Membership (12):
nine senators, one from each college, the SDSU-IV Campus, and the Library; and
three additional faculty, one each from the College of Arts and Letters, the
College of Professional Studies and Fine Arts, and the College of Sciences.
Committee members shall be selected by their respective college senators and
affirmed by vote of the Senate. The term of office shall be for one year and
begins at the last regular spring meeting of the Senate. The first meeting of
each term shall occur immediately following the last spring meeting of the
Senate and it shall be chaired by the outgoing chair. The business of the first
meeting shall be to elect a successor to the outgoing chair and to appoint an
3.62 Functions: The
Committee on Committees and Elections shall submit for confirmation by the
Senate its nominees for members and chairs of Senate and Senate-appointed
university committees for the ensuing year. It shall make nominations as needed
for ad hoc and pro tempore committees established by the Senate, shall fill
vacancies that may occur in committees, and may inquire into the activities of
committees to determine their continued usefulness. The Committee shall observe
the following in nominating or appointing members for Senate or
Senate-appointed university committees:
3.621 Committees shall
consist of at least three members.
3.622 Each elected senator
shall serve on at least one Senate or Senate-appointed committee.
officers of the university may be named as members of Senate or university
committees or councils.
3.624 An ex officio member
shall not be named chair of any committee except the Executive Committee,
unless otherwise provided.
3.625 No faculty member
shall be nominated or appointed to membership on more than one Senate committee
except that members of the Executive Committee may be appointed or elected to
one other committee.
3.626 The entire personnel
of a committee shall not be changed from one year to the next; terms shall be
3.627 The chair of a
committee shall normally be chosen from the committee membership of the
preceding year. Whenever possible, the chair shall be an elected senator.
3.628 The chair of a
committee may request the Committee on Committees and Elections to replace a
committee member for cause. The committee member shall be sent a copy of the
3.631 Membership (5): The
Elections Subcommittee shall consist of five members of the Committee on
Committees and Elections, one of whom shall serve as chair. At its first
meeting, the Committee on Committees and Elections shall form the Elections
Subcommittee, which shall elect its own chair.
3.6321 The Elections
Subcommittee shall devise procedures for and shall supervise and administer all
elections of members of the Senate.
3.6322 It shall
devise procedures for and shall supervise and administer all elections within
the Senate, including elected officers and elected members of committees,
except for the Committee on Committees and Elections.
3.6323 It shall
certify vacancies in the Senate and in Senate and Senate-appointed university
3.6324 It shall
supervise and administer the elections of Academic senators and of members to
boards and selection committees, and it shall supervise and administer the
elections or appointments of others to various positions as directed by the
Senate or by the Executive Committee.
3.6325 Members of the
Subcommittee shall, when requested, act as tellers when votes are cast by
Subcommittee shall decide in cases of doubt the eligibility for election or
membership in the electorate.
3.6327 It shall
conduct all referenda to amend the Constitution.
3.7 Committee on
Constitution and Bylaws
3.71 Membership (7):
The Committee shall consist of the Secretary of the Senate, four faculty
members and one non-MPP staff member nominated by the Committee on Committees
and Elections and appointed by the Senate, and one student appointed by the
3.721 The Committee shall
review periodically the Constitution and Bylaws of the Senate and university
policies, and it shall recommend to the Senate such changes as desirable. It
shall report to the Senate its recommendations with respect to proposed
amendments to the Constitution or Bylaws that have been submitted in writing,
signed by the originator(s), and referred to the Committee by the Senate or by
the Senate Executive Committee.
3.722 Questions concerning
interpretations of the text of a Senate-approved document shall be referred to
3.723 Interpretations by
the Committee shall be reported in writing to the Senate and shall be
considered binding unless reversed or altered by action of the Senate.
3.724 The Committee shall
consider each year, as may be necessary, revision of the list of Senate and
Senate-appointed university committees and of the membership and functions of
each committee. It shall present its recommendations to the Senate in the first
Senate meeting held after April 1.
3.81 Membership (14):
Provost or designee, Assistant Vice President for Academic Services, Dean of
Undergraduate Studies, one representative from each college, the Library &
Information Access, and the SDSU-IV Campus selected by the Committee on
Committees and Elections, and two students named in accordance with procedures
approved by the Associated Students.
3.821 The Committee shall
review all undergraduate curricula proposals to include additions, deletions,
and changes in curricula, with special consideration to items of an
interdepartmental or university-wide interest. The Committee shall report all changes
to the Senate.
curriculum proposals reviewed by the deans, and by the Undergraduate Council
when appropriate, shall be forwarded by the Office of the Provost to the
3.823 Except for approval
of the use of courses in the graduate program, approval by the Committee shall
be the final step required for including an undergraduate curriculum proposal
in the General Catalog. Proposals for new programs and deletion of programs
shall be forwarded to the Senate as action items. At the request of four
members of the Committee, a proposal shall be placed on the Senate agenda for
3.824 A person, department,
dean, or college curriculum committee may request the Committee to review a
decision on a curriculum proposal. The Committee may agree to review the matter
and inform all interested parties of the decision to review and of the date set
for the review, or the Committee may decide not to review and promptly inform
the appellant of its decision.
3.9 Committee on Diversity, Equity, and
3.91 Membership (20):
nine faculty, one of whom shall chair, including one from each college, the
Library, and the SDSU-IV Campus, at least one of whom shall be a Senator; two
students, including a representative from the Associated Students; one staff
representative; the Assistant Vice President for Academic Affairs / Enrollment
Services or designee; the Director of the Office of Employee Relations and
Compliance; the Chief Diversity Officer; the Chair of the Senate or designee;
the Provost or designee; the Vice President for Student Affairs or designee;
the Dean of Undergraduate Studies or designee; and the Director of the Center
for Human Resources or designee.
3.911 The appointed
faculty members shall serve three-year, staggered terms.
3.912 Membership on
the committee shall include representation from diverse campus groups.
3.913 The chair of
the Committee, in consultation with the President, may request the service and
advice of educational and community leaders.
3.92 The Committee
shall report to the Senate and advise the President.
3.931 The Committee
shall review university-wide programs for the recruitment and retention of
faculty, staff, and students.
3.932 Subject to the
approval of the President, the Committee shall advise the university
administration regarding prohibited discrimination, equal opportunity,
outreach, and related matters.
3.933 Additional duties of the Committee shall be:
(a) to advise the President regarding the university’s conformity or potential
lack thereof with California State University policies and with legislation on
nondiscrimination and equal opportunity in admissions and employment, (b) to
recommend policies and procedures to recruit students for matriculation and to
retain students for graduation, (c) to work with Enrollment Services, diverse
student organizations, and interested community persons and groups to
coordinate activities to enhance the recruitment of diverse students, (d) to
review and assist in coordination of programs for advising and mentoring
diverse students, (e) to assist departments in reviewing and modifying their
curricula in order to incorporate
multicultural materials, (f) to promote faculty and staff involvement in
addressing the educational needs of diverse students, (g) to disseminate
information concerning funding for equity programs within the university, (h)
to advise the Office of Employee
Relations and Compliance and the Chief Diversity Officer regarding policies,
procedures, and outcomes of the university’s diversity programs.
4.1 General Procedures
4.11 All nominations and
elections for which the Elections Subcommittee is responsible shall be by
4.12 The chair of the
Elections Subcommittee shall maintain a record of each election. The results of
each election by numerical count of votes received by each candidate shall be
posted in the Senate office by the chair of the Subcommittee as soon as the
count has been completed and verified. The chair of the Elections Subcommittee
shall retain for 30 days all ballots, or electronic records of ballots, cast
during an election. If the results of the election are formally protested
during that time, the ballots shall be retained until the protest is resolved.
The results of each election by numerical count of the votes shall be kept on
file in the Senate office for three years.
4.13 The period of time
for casting ballots shall be eight working days with the deadline at noon on
the last day. The poll closing time shall be clearly stated on the ballot. Only
ballots received in the Senate office or at the online polling site by the poll
closing time shall be counted.
4.2 Elections to the
4.21 The regular annual
elections to the Senate shall occur during the spring. There shall be no
elections to the Senate during the summer. Elections to fill uncompleted terms
shall be conducted as directed in Sections 6.1, 6.22, and 6.32.
4.22 For purposes of
determining the number of college senators, faculty positions per major
academic unit shall be the total tenured and tenure-track positions filled by
4.23 The number of
senators to be elected by a major academic unit as authorized in Sec. 4.112 of
the Constitution shall be determined once each year immediately before the
regular annual elections.
4.24 A faculty member
shall not serve as a representative to the CSU Academic Senate while serving in
the Senate as a representative of a major academic unit.
4.25 The election of
senators shall be conducted in three steps as indicated below unless the
election is terminated earlier as provided. Throughout this section, fractional
numbers of candidates shall be considered as the next larger integer.
4.251 The availability of
Senate seats shall be publicized to the university community. Electronic means of publicizing shall be
acceptable, as long as all members of the various electorates are reached in
this fashion. The election call shall
request nominations to be submitted to the Senate office. Electronic submission shall be accepted. Self-nominations are acceptable. Those nominated shall have their names placed
on the ballot for the next step of the election, unless the nominee requests
that his or her name be withdrawn or the Elections subcommittee determines that
the nominee does not meet the criteria to be elected.
4.252 The second step shall
provide the electorate with a ballot that lists all candidates nominated in
accord with sec. 4.251. The candidates’ names shall be listed in random sequence
as determined by lot. To allow faculty and staff to vote for candidates not
duly nominated, the ballot shall also include a number of spaces for write-in
nominees equal to the total number of vacant seats. On this and successive
ballots, write-in nominees, without regard to their accumulated votes, shall be
considered candidates of standing equal to those nominated in accord with sec.
4.251. The electorate may vote for as many candidates as there are vacant
seats, but it shall vote for no more candidates than vacant seats. Ballots
containing more votes than the number of vacant seats shall be voided.
Candidates shall be elected to fill vacant seats in a descending order of votes
cast until all vacant seats are filled.
4.253 Successive ballots
shall be cast to eliminate ties for remaining vacant seats. Each ballot shall
include only those candidates who have tied for the last vacant seat on an
immediately preceding ballot.
4.254 Whenever feasible,
staggered terms shall be arranged so that only one-third of the senators of
each major academic unit are elected to a three-year term in the spring. When
the election involves terms of different lengths, the candidates who receive
the greatest number of votes on the ballot resulting in their being elected shall
receive the longest term available. Ties shall be broken by lot. Service for a
short term shall be considered a partial term; therefore, the person elected
remains eligible to serve two additional consecutive full terms.
4.255 Vacant seats
resulting from the application of Sections 4.251–254 above shall be conducted
as directed in Sections 6.1, 6.22, 6.32.
4.26 The Senate seat of
an elected member shall become vacant when he or she (a) resigns from the
Senate, (b) becomes an ex officio member of the Senate, (c) is absent but
represented by a substitute for more than five consecutive regular meetings,
(d) is absent and unrepresented for three consecutive regular meetings, (e) is
absent with or without representation for five of eight consecutive regular
meetings excluding those occurring while the member is on official leave, (f)
fails to meet the eligibility requirements for membership in the Senate; or (g)
goes on leave, regardless of reason, for more than one semester.
4.3 The Secretary of
the Senate shall report leaves and extended absences of senators to the
Elections Subcommittee, which shall certify the existence of a vacancy and
proceed to fill it as prescribed in Sec. 4.25.
4.4 Elections within
4.41 The annual election
of the Chair, the Vice Chair, and the Secretary of the Senate and of the
elected members of the Senate Executive Committee shall be conducted during the
spring following the regular annual election of members of the Senate. Eligible
electors shall consist of the members of the Senate for the ensuing Senate
4.411 The Elections
Subcommittee shall conduct the elections in the following order: (a) Chair, (b)
Vice Chair, (c) Secretary, (d) three Executive Committee members.
4.412 Officers and
committee members elected in accordance with sec. 4.41 shall serve for one
4.413 A nominating
caucus held prior to the election shall submit at least one nominee for each
position to be elected. Attendance at
the caucus shall be open to all outgoing and incoming Senators.
4.414 Elections shall
be conducted at the last regular spring meeting. In addition to those nominated
by the caucus, nominations may be made from the floor prior to each
election. A majority of votes cast shall
be required for election on the first ballot. If a majority is not obtained for
each position, a runoff election shall be held among the n + 1 candidates
receiving the most votes where n is the remaining number of positions to be
4.415 The numerical
results of all ballots shall be available to senators through the chair of the
4.5 Elections to the
Academic Senate of The California State University
4.51 The Elections
Subcommittee shall devise procedures for and shall supervise and administer all
elections of representatives from San Diego State University to the Academic
Senate of The California State University (CSU Academic Senate).
4.52 Only full-time
faculty members, as defined in Section 1.2 of these Bylaws, are eligible for
election to the Academic Senate.
4.53 The electorate shall
consist of all full-time faculty members.
4.54 The Elections
Committee shall resolve any dubious or disputed eligibility for election to the
Academic Senate or membership in the electorate.
4.56 The election shall
be conducted in a manner similar to the provisions of sec. 4.25.
4.57 Each academic
senator, in consultation with the Chair of the Senate, shall designate someone
to serve as a substitute in the Academic Senate whenever a substitute is
permitted under the Constitution of that body. The Chair of the Senate or
designee shall serve as the substitute, should there be no other appointment.
4.58 Should an academic
senator position become vacant, the Committee on Committees and Elections may
opt to fill the remainder of that position’s term via an election held
concurrently with the next regular election of an academic senator position for
a full term.
4.6 Nomination of
4.61 A tenured faculty
member with no administrative position other than department chair or
equivalent may stand to be submitted as a candidate for the position of Faculty
Trustee. Nomination shall require the signed concurrence of at least 10 percent
of the full-time faculty or 50 such faculty members, whichever number is
4.62 At a regularly
scheduled meeting, the Senate may nominate candidates to serve as a Faculty
Trustee. The nominees shall have previously agreed to serve and to submit all
required materials. Nominations from the Senate floor shall require a
three-fourths affirmative vote of the senators present at the meeting.
4.7 Nomination of
Faculty to Advisory Committee to the Trustees Committee for the Selection of
the President (ACTCSP)
4.71 The Committee on
Committees and Elections shall provide notice to the faculty of the formation
of the search Committee and shall invite nominations to the ACTCSP of tenured
or tenure-track faculty.
4.72 Nominations shall be
made by interested faculty submitting a request, endorsed by 10 faculty
members, at least five of whom are tenured or tenure-track, for placement on
the ACTCSP selection ballot. Eligible nominees are full-time faculty as defined
by these Bylaws, in Sec. 1.2. The period for submitting these requests shall be
not less than two or more than five weeks.
4.73 At the next regular
Senate meeting following the close of the initial nominating period, additional
nominations (with the consent of the nominee) shall be added to the ballot by a
simple majority vote of the senators present.
4.74 To conduct the
election, the Committee on Committees and Elections shall prepare a ballot with
the names of all nominees, in an order determined by lot. The electorate shall
include all faculty, as defined by Bylaws Sec. 1.1. The two faculty members
with the highest vote counts shall have been elected, provided that no more
than one shall serve from any college.
4.75 The sitting Senate
Chair shall serve as an ex-officio member of the ACTCSP.
4.8 Nomination of
non-MPP Staff to the Advisory Committee to the Trustees Committee for the
Selection of the President
4.81 The Committee on
Committees and Elections shall provide notice to the staff of the formation of
the search committee and shall invite nominations to the ACTCSP of non-MPP
4.82 Nominations shall be
made by petition endorsed by 10 staff for placement on the selection ballot.
The period for submitting these requests shall be not less than two nor more
than five weeks.
4.83 To conduct the
election, the Committee on Committees and Elections shall prepare a ballot with
the names of all nominees in an order determined by lot. The electorate shall
include all non-MPP staff, including probationary staff. The staff member with
the highest vote count shall be elected.
5.1 Each senator when
elected shall provide the Secretary with the names of two substitutes from his
or her constituency who are eligible for election to the Senate, either one of
whom may attend Senate meetings and vote in the absence of the appointing
5.2 A senator may
appoint an eligible substitute from his or her constituency other than the two
originally named, but before that substitute may attend Senate meetings and
vote, the appointing senator shall in writing notify the Secretary of the
6.1 Professors and
Coaches. Occurring vacancies
shall be filled until the next regular Senate elections by the nominees
receiving the next highest number of votes in the latest election. In the event
of a tie number of votes, the Elections Subcommittee shall select the alternate
filling the vacancy by lot. If there is
no second nominee, the chair of the Elections Subcommittee, in consultation
with the unit or current senators from the unit, shall nominate one candidate
representing the unit of the vacated position.
The candidate will serve until the next general Senate elections.
6.21 To fill a vacancy,
each major academic unit, if lacking an elected lecturer senator, shall select
a single nominee by such procedures as the unit determines to be appropriate.
The names of the nominees shall be delivered to the Secretary of the Senate
before the spring semester Senate elections.
The candidates receiving the largest number of votes shall fill the
vacancies, and the next in number of votes shall be the alternates. The term of
office shall be for three years. Lecturer senators shall serve no more than two
consecutive terms. Service for a partial term shall not be included in this
6.22 Other vacancies
shall be filled until the next regular Senate elections in a manner consistent
with Section 6.1.
6.3 MPP and non-MPP
6.31 When vacancies occur
due to expiring terms, the Senate shall conduct a university-wide election. The
ballot shall include the names of all non-MPP staff eligible for election who
have received at least one valid nomination and who are willing to serve.
Candidates receiving the largest number of votes shall fill the vacancies, and
those next in numbers of votes shall be the alternates. The term of office
shall be three years. Staff senators shall serve no more than two consecutive
terms. Service for a partial term shall not be included in this calculation.
6.32 Other vacancies
shall be filled until the next regular Senate elections in a manner consistent
with Section 6.1.
7.1 Meetings of the
7.11 The Senate shall
serve and meet as necessary during the summer.
7.12 The dates and time
of the regular meetings of the Senate shall be set by the Senate far enough in
advance to facilitate members’ scheduling of classes.
7.13 Special meetings of
the Senate shall be called by the Chair either at the Chair’s discretion or
upon receiving a written petition of 10 percent of the Senate membership or of
10 percent of the electorate.
7.131 Written notice of
each special meeting and its agenda shall be distributed to the members of the
Senate by the Secretary at least three days before the meeting unless the Chair
or Vice Chair, with the concurrence of a majority of the Executive Committee,
decides that the urgency of the occasion will not permit the usual three day
notice. In a meeting called under this
provision, notice shall be given as far in advance as possible, and action shall
require an absolute majority of the membership of the Senate.
7.132 The meetings shall be
open to all, but only members of the Senate shall participate in the debate.
Others may provide information or explain a point of view on matters before the
Senate by invitation of the Chair, or the Senate.
7.14 A faculty session of
the Senate shall comprise only Professor Senators, as defined by the
Constitution, Sec. 4.11. Its function shall be to express the collective voice
of the faculty. It may make determinations regarding any issue. Any member of
the university community may attend a faculty session; however, only Professor
Senators may speak and vote.
7.141 A faculty session
shall be convened upon a majority vote of the sitting Senate or by a majority
vote of the Senate Executive Committee.
7.142 A faculty session
shall be terminated by a two-thirds majority vote of the convened session or by
an advance stipulation.
7.143 When the faculty
session has concluded its business or when the session has been terminated by
advance stipulation, its actions shall be reported to the full Senate. The
Secretary of the Senate shall include all actions of the faculty session in the
minutes of the Senate.
7.2 Meetings of the Faculty
7.21 For a meeting of the
faculty, those eligible to participate shall be defined as persons who hold a
permanent, multiple year, or temporary appointments and are members of Unit 3
as defined in the current Collective Bargaining Agreement. For the purposes of
this section, temporary appointees of Unit 3 shall become members of the
general faculty on their dates of appointment.
7.22 The quorum for
faculty meetings shall be a simple majority, that is, 50 percent plus one of
7.23 Meetings of the
faculty may be called under these conditions: (a) upon the call of the
President of the university, at which time the President shall preside; (b)
upon the call of the Senate, at which time the Senate Chair shall preside; and
(c) upon the call of the Senate Chair, for review of an action of the Senate.
7.24 The Senate Chair or
Vice Chair shall obtain the consent of a majority of the members of the
Executive Committee prior to establishing the agenda for a meeting of the
faculty that is called by the Senate or by the Senate Chair.
7.3 The conduct,
frequency, and agendas of Senate committees shall be determined by those
7.4 Senate business
shall have priority over class scheduling. Senators’ class schedules shall
permit their attendance at Senate meetings from 2:00 to 5:30 PM on Tuesdays and
8.0 Order of Business (Agenda)
8.1 The regular order
of business of the Senate shall be the agenda prepared by the Executive
8.2 Any member of the
Senate may present to the Secretary of the Senate items for the agenda. The
Secretary shall deliver all such items to the Executive Committee, which shall
place them on the agenda for the next regular Senate meeting or refer them to a
specific committee. Disposition of such items shall be indicated in the minutes
of the Executive Committee.
8.3 No action shall be
taken on a substantive proposal other than amendments thereto at a meeting of
the Senate unless that proposal and supporting information have been circulated
in writing to members of the Senate at least four working days before that meeting.
This rule may be suspended by a two-thirds majority.
8.4 An agenda item may
be brought to the floor for action by a simple majority vote.
9.0 University Policy File
9.1 The Senate shall
establish and maintain a University Policy File, containing the policies and
regulations adopted by the Senate and approved by the President, and various
references to executive orders and legislative codes.
9.2 The Secretary of
the Senate shall review such additions and changes as are adopted by the Senate
and approved by the President for the Policy File and shall reword or
reorganize, without substantive change, such portions as are necessary to
conform to the standard format of the Policy File. The Secretary of the Senate,
with advice from the Committee on Constitution and Bylaws, shall ensure the
accuracy of the Policy File.
9.3 Printed copies of
the Policy File shall be distributed upon request to the Secretary of the
Senate. A full copy of the Policy File
shall be maintained on the Senate Website.
9.4 The language of the
Policy File shall clearly and concisely describe or narrate prescriptive or
prohibitive policies and procedures. It may include the purposes for policies
or procedures but shall avoid histories, contexts, and motivations. Shall” or “shall not” shall indicate
prescription or prohibition; “may” shall indicate option or ability; “should”
shall indicate advice or suggestion.
10.0 Parliamentary Procedure
10.1 All questions of
parliamentary procedure not covered by these Bylaws shall be decided according
to the latest edition of Robert’s Rules of Order Newly Revised.
10.2 Unless objections
are raised immediately following a Senate vote, the terms “unanimous” or
“without dissent” may be used in the minutes when all votes are affirmative and
in spite of abstentions.
11.0 Presidential Approval of Senate Actions
11.1 Official minutes of
Senate meetings shall be available and delivered to the President within two
weeks after Senate meetings. Within 30 days of the conclusion of a Senate meeting,
the President may approve or reject the recommendation or may postpone a
decision. A Senate action approved by the President shall become official
university policy at the time the President approves the action and shall be
implemented as soon as is practical, which may precede its appearance in the
university policy file.
11.2 The Chair of the
Senate shall ensure that the President is informed promptly by suitable means
of Senate actions that would require implementation in fewer than 30 days after
Senate action, in order that such legislation not be unduly delayed.
12.0 Interpretation of Senate Actions
Interpretations made by the Committee on Constitution and Bylaws
shall be reported in writing to the Senate and shall be considered binding unless
reversed or altered by action of the Senate. Such interpretations shall be
considered binding on the university only after they have been approved by the
13.0 Availability of Documents
13.1 Senate documents
shall be available in archive form. These archives may be stored
electronically, rather than in paper form.
13.2 The agendas of
Senate meetings shall be available to any member of the university community
upon request. The agendas of the Senate Executive Committee shall likewise be
available, but the attachments to the meetings of the Committee shall be
available only to members of the Committee.
13.3 An electronic
archive file of Senate and Senate-appointed university committee reports and a
file of Senate minutes shall be available on the Senate website for at least
two years following the meeting.
Amendments to these Bylaws may be adopted at a regular business
meeting of the Senate by a two-thirds vote of those present, provided the
amendments have been presented at the previous meeting.
November 3, 1987 Supporting Gann Expenditure Limitations
November 3, 1987 Components in the General Education Requirement
November 3, 1987 Honorary Doctoral Degree Guidelines
April 12, 1988 General
Education Transfer Curriculum
April 12, 1988 Allocation
of Lottery Revenue Funds for Distinguished Visiting Scholars, Lecturers, and
May 17, 1988 Professional
Interaction at North County Campus
May 17, 1988 Research
Space and Equipment, North County Campus
September 6, 1988 Restoration of Library Funds
October 4, 1988 Supporting
Proposition 78, Higher Education Facilities Bond Act of 1988
October 4, 1988 Opposing
Proposition 102, AIDS Reporting Requirements
October 4, 1988 Permanent
Faculty for North County
October 4, 1988 Supporting
the Recommendations of the Study of Child Care Services
May 9, 1989 Opposing
the Advertisement for Sale of Research Papers
September 19, 1989 Opposing the Retroactive Parking Fee Levy
November 28, 1989 Opposing Term Paper Purchasing
November 28, 1989 Attracting Ethnically Diverse Applicants and Establishing a
Recruitment Task Force
November 28, 1989 AAOAC Representation and Responsibilities
November 28, 1989 Recruitment and Retention of Ethnic Diversity, and Annual
University Award to Recognize Academic Unit for Leadership in Promoting Equity
April 17, 1990 CSU
Administration and Governance
May 15, 1990 CSU
Systemwide Administration in Transition
May 15, 1990 Clean
January 29, 1991 Honoring Lynn Peters
May 14, 1991 Library
April 9, 1991 Temporary
September 10, 1991 Against Discrimination in ROTC
November 19, 1991 Campus Security
May 12, 1992 Against
May 12, 1992 Against
June 29, 1992 Vote
of No Confidence in the Leadership of President Day
June 29, 1992 Requesting
Rescission of the Restructuring Document
July 20, 1992 Supporting
the Student Vigil
August 27, 1992 Requesting
New Leadership at SDSU
August 27, 1992 Requesting
Rescinding the Layoffs
August 27, 1992 For
a Sensible SDSU Transition
August 27, 1992 Supporting
the Student Vigil
October 15, 1992 Fair Share Alternative Motion
December 15, 1992 Endorsing the Martin Luther King Day Parade
February 9, 1993 Addition to the Campus Budget Committee
March 9, 1993 SDSU
Administration and Teaching
March 9, 1993 New
RTP Time Line
May 11, 1993 IRA
October 5, 1993 Opposing
Proposition 174, Parental Choice in Education Initiative
October 5, 1993 Supporting
Proposition 172, Local Public Safety Protection and Improvement Act of 1993
December 7, 1993 Rescinding the Report of the Committee on University
December 7, 1993 Commending the Offices of Environmental Health and Safety and
Public Safety (Disaster Preparedness)
December 7, 1993 Urging the Administration to Allocate a Portion of Capital
Funds for Seismic Upgrades
December 7, 1993 Locked Ballot Box
March 22, 1994 Dissolution
of the Industrial Technology Department
April 19, 1994 Supporting
the Equitable Treatment of Domestic Partners
May 17, 1994 Dissolution
of the Industrial Technology Department
September 14, 1994 Voter Registration
November 1, 1994 Opposing Proposition 187
May 16, 1995 Honoring
May 16, 1995 Commending
February 6, 1996 Endorsing Proposition 203
May 14, 1996 Tenure
Issues at the University of Minnesota
May 14, 1996 Commending
Chair Ray Boddy
October 15, 1996 California Rights Initiative (Proposition 209)
October 15, 1996 Reaffirming the Senate Position Concerning Procedures for
Improving the CSU Presidential Search Process
April 1, 1997 Faculty
May 6, 1997 Supporting
Library Subscription Journals
September 9, 1997 Chancellor’s Search
November 11, 1997 CETI Postponement
December 16, 1997 Injunction Regarding CETI
March 10, 1998 Faculty
and Staff Salaries
May 12, 1998 Interim
Distance (or Distributed) Learning Policy
May 14, 1998 Role
of Department Chairs in the CSU
September 15, 1998 Supporting Starting a Master Plan
September 15, 1998 Supporting Faculty Needs during Collective Bargaining
September 15, 1998 Master Plan Resolution
September 15, 1998 Supporting CFA Bargaining
October 13, 1998 Freeway Sign
March 10, 1999 Rebuke
of Chancellor Reed
April 13, 1999 Supporting
a Parking Fee Increase
May 11, 1999 Honoring
May 11, 1999 Cornerstones
and Campus Autonomy
October 12, 1999 Review of Auxiliaries
November 9, 1999 Supporting President Weber on Impaction
December 7, 1999 Against Chancellor Reed’s Reversal of SDSU Enrollment
February 8, 2000 Supporting the SJSU “Out of Crisis” Paper on CSU Governance
March 7, 2000 Support
of Associated Students Resolution on Program Commencement Ceremonies
November 7, 2000 Representation of Aztec Culture on the SDSU Campus
November 7, 2000 Educational Presentations about Aztec Culture
November 7, 2000 Year-Round Operations and Extended Studies
November 7, 2000 Urging Out-of-Contract Evaluation of Merit Pay Policies
February 6, 2001 Request for Campus Coordination of Student Retention
May 1, 2001 Honoring
Senate Chair Patricia Huckle
May 1, 2001 Supporting
an Independent EdD
May 1, 2001 No
Confidence in Chancellor Reed
October 8, 2002 Honoring
November 5, 2002 General Education
November 5, 2002 Free but Responsible Expression
February 4, 2003 Opposition to a Decrease in CSU Funding Tied to an Increase
in Student-Faculty Ratio
March 4, 2003 Task
Force on Shared Governance
March 4, 2003 American
Sign Language as Foreign Language Requirement
March 4, 2003 Evaluation
of Very Large Lecture Classroom Implementation
April 27, 2004 Honoring
Former Chair Raford D. Boddy
October 5, 2004 Honoring
Senator Gordon Shackelford
December 7, 2005 Supporting Independent Doctorates
March 8, 2005 Support
of Environmental Impact Report and Campus Master Plan Revision
May 3, 2005 Honoring
Parliamentarian Richard Berry
May 3, 2005 Honoring
Senator Thomas Warschauer
October 11, 2005 Opposing Proposition 76: State Spending and School Funding
December 13, 2005 Implementation of ACR 73 and closing the CPEC Faculty Salary
February 7, 2006 Request Aztec Shops Discontinue Tobacco Sales
April 11, 2006 Regarding
Internationalization on Campus
May 6, 2006 Honoring
Former Chair Gene Lamke
October 10, 2006 Supporting Proposition ID-Facilities Board
November 7, 2006 Supporting Freedom of International Academic Exchange
February 6, 2007 Importance of Achieving a New Contract Between CSU and CFA
March 6, 2007 Supporting
Library Research Needs
April 10, 2007 Sustainability
September 4, 2007 Supporting 2007 SDSU Master Plan
September 4, 2007 Honoring Janis F. Andersen
April 8, 2008 Response
to CSU Budge Reductions
April 8, 2008 Against
Homophobia and Transphobia at SDSU
May 6, 2008 Honoring
May 6, 2008 Honoring
November 3, 2009 Supporting
December 1, 2009 Concerning
December 1, 2009 Demands
for the Statewide CSU Chancellor and Board of Trustees
May 4, 2010 Honoring
May 4, 2010 Honoring
October 5, 2010 Supporting
SDSU’s Institutional Membership in The Scholars at Risk Network
February 1, 2011 Supporting
San Diego State University’s Plaza Linda Verde Project
April 5, 2011 Honoring
President Stephen L. Weber
May 3, 2011 Resolution
of Appreciation honoring William Eadie
September 6, 2011 Resolution
on CSU President Searches
February 7, 2012 Resolution
Urging the University Senate to Support the Creation of an Online Wait List
February 7, 2012 Resolution
in Support of Signing the American College and University Presidents’ Climate
May 8, 2012 Resolution
of Appreciation honoring William Snavely
October 2, 2012 Support
of Proposition 30 on the November 2012 Ballot: Temporary Taxes to Fund
Education. Guaranteed Local Public Safety Funding
December 4, 2012 Removing
the Clause Recommending the Discontinuation of State University Grants for
Graduate Students Pending ASCSU Resolution AS-3100-12/FGA
May 7, 2013 Resolution
of Appreciation honoring Vice President of Student Affairs James R. Kitchen
May 7, 2013 Resolution
of Appreciation honoring Vice President of Business and Financial Affairs Sally
May 7, 2013 Resolution
on Signing the American College and University Presidents’ Climate Commitment
October 1, 2013 Resolution
on the Appointment of a Faculty Trustee to the California State University
Board of Trustees
March 4, 2014 Resolution
Endorsing "Statement on the Principles of Scholarly Research and Public
May 6, 2014 Resolution
of Appreciation honoring William Eadie
May 6, 2014 Resolution
of Appreciation honoring Provost Nancy Marlin
Absence from Class,
1.0 Absence from First Class Meeting: If a student who is
enrolled in a course does not attend the first class meeting of the semester or
session and is not present at the start of the second meeting, the instructor
may officially delete (drop) the student from the course roster, of which
deletion the student shall immediately be notified.
2.0 Absence for Official University Events and Activities:
Official university events and activities such as inter collegiate athletics,
fine arts performances, forensics, and other academic competitions supported by
the university require participation by students as official members of groups.
Responsibilities shall be as follows:
Departments or Programs: A sponsor of an official university event or activity
shall provide each student participant with a memorandum regarding specific
absences from classes. The memorandum shall be given to the student’s
instructors within the first two weeks of classes. If scheduling changes occur,
the sponsor shall provide the student with a revised memorandum to be given to
Participants: Within the first two weeks of classes, a student who expects to
be part of an official university event or activity shall notify the
instructors of affected courses. At that time, the student shall request
accommodation for any missed examinations or other assignments. If scheduling
changes occur, the student shall immediately notify the instructors.
When possible, the instructor shall reasonably accommodate the student’s
required absence from class. An instructor who believes that the anticipated
absences would preclude successful completion of the course or would seriously
affect the student’s grade shall inform the student by the end of the second
week of classes.
3.0 Absence for Religious Observances
the end of the second week of classes, students should notify the instructors
of affected courses of planned absences for religious observances.
shall reasonably accommodate students who notify them in advance of planned
absences for religious observances.
1.0 Mission and Purpose: As a responsibility shared by adviser
and student, academic advising shall help students to identify and assess
academic alternatives and the directions in which they lead.
Services shall coordinate academic advising for the following purposes:
a. Dissemination of information (e.g., General Education
requirements, academic deadlines),
b. Preparation and updating of written statements (e.g.,
Catalog and Class Schedule) describing those academic requirements,
regulations, and policies applicable to all students,
c. Identification of academic policy matters and their
referral to the Undergraduate Council for consideration, and to prepare action
for The Senate,
d. Systematic consultation with Student Affairs regarding
implementation of university policies,
e. Assessment of campus advising activities for the purpose of
program development, change, and improvement,
f. Support of technological innovation to support advising
g. Recognition of outstanding academic advisers, and
h. Responsibility for the Academic Advising Center.
advising shall take place in three major venues:
a. The Academic Advising Center, providing advising in General
Education, graduation requirements, and university policy to all students and
assisting undeclared students in their search for a major;
b. College and department or school academic advising for
students in the relevant major fields involving assistant deans, department or
school advisers, and informal contacts with faculty members in the major
department or school;
c. Student Affairs’ support services where advising
information is included in personal counseling; this shall involve both
services for the general students and those for students with special needs.
3.0 The Academic Advising Center shall provide comprehensive
academic advising for undeclared students and graduation requirement advising
for all students. The Center shall also bridge specialized and general advising
through advising workshops, community college outreach programs, referrals, and
Center shall promote student success by
a. Advising undeclared students in clarifying their
b. Assisting students in the requirements for undergraduate
degrees and in selecting appropriate coursework,
c. Assisting students in understanding university policies,
procedures, and deadlines,
d. Providing referrals to department or school faculty
advisers and student support services,
e. Cooperating with local community colleges to facilitate
continuity for transfer students,
f. Serving as an all-university resource for advising
information, workshops, and newsletters,
g. Encouraging student growth and development by reinforcing
self-reflection, self-appraisal, and self-direction, and
h. Evaluating its services for the purpose of program
members shall be involved in the actual advising of students in the Advising
Center and recommending policies through the Undergraduate Council. The
Advising Center shall involve faculty members on rotation and as available
through assigned time. The Advising Center staff shall maintain close relations
with undergraduate advisers in college offices and departments or schools.
4.0 An Assistant Dean for Student Affairs shall be assigned to
each college and to Undergraduate Studies and the Graduate Division. Among the
responsibilities of the assistant deans shall be academic advising, including
(a) coordination of academic and student services; (b) programs for retention,
student leadership support, and university orientation; and (c) judgments on
petitions for reinstatement, late change of program, and academic program
adjustment, many of which include deliberation with students.
5.0 Undergraduate Advisers: Each academic department or school
shall identify an Undergraduate Adviser to meet with its majors and minors. The
department or school adviser (a) shall provide clear, current, and accurate
course and program information, including department or school policies and
procedures and specific graduation requirements for the major and minor, (b)
shall assist with course selection, and (c) shall suggest career options and
opportunities for further study. The adviser shall also make judgments on
petitions for adjustment of academic requirements in the major or minor and
shall maintain liaison with the evaluators assigned to the major. A department
or school may appoint more than one adviser; credential or certificate programs
may bring additional advising responsibilities. Other faculty members
throughout the university may assist in advising through individual student
conferences on educationally related concerns.
6.0 Student Affairs offices may provide various aspects of
academic advising. Although Evaluations in the Office of Enrollment Services
shall work most closely and consistently with academic advising, many support
services for special populations and general consultation may include academic
advising. Counselors therefore may provide services related to employment,
careers, personal, and related nonacademic concerns. These offices shall
cooperate with the Division of Undergraduate Studies and department or school
advisers throughout the university to ensure that information is current and
1.0 Faculty shall be responsible to their students, colleagues,
and the community for providing competent and ever improving instruction and
programmatic quality. The purpose of assessing student outcomes shall be to
improve teaching, learning, and academic advising at the individual, course,
programmatic, and institutional level.
2.0 Student Outcomes Assessment of Academic Programs: In order
to assess the extent to which students are meeting academic program goals, San
Diego State University shall be committed to systematic evaluation of
instructional programs. Such evaluation shall extend both to broad
interdisciplinary programs such as general education and to programs within
specific disciplines and departments or schools. The university shall encourage
department and school faculties to engage in assessment research related to
teaching and learning.
3.0 The assessment process shall not be used to evaluate
individual faculty members or to publicly compare department, schools, or
4.0 Assessment of student learning shall
used directly by disciplinary faculty (a) to articulate educational goals, (b)
to develop assessment methodologies to evaluate student progress toward those
goals, and (c) to undertake curricular planning and revision;
characterized by an approach that embraces multiple methods in order to provide
valid information for improving academic programs;
driven by the faculty, who shall have the primary responsibility for deciding
how to assess, that is, how to design, select, and administer assessment
methods, to interpret the results, and determine how the data shall be used to
part of strategic planning efforts that include consideration of sufficient
resources to carry out the plan;
discussion of and agreement upon common principles across disciplines in
programs such as General Education and identify or develop assessment
mechanisms to evaluate student performance;
articulate programmatic and instructional goals and expectations;
new areas of discussion with community colleges for coordinated assessment and
curricular planning to improve student access and retention;
a university-wide database of general assessment information (such as writing
and mathematics competency, admissions data, and enrollment patterns);
part of the normal academic review of departments, schools, and programs.
5.0 Data obtained in the assessment process (a) shall have
received prior approval of the protocol from the Committee on Protection of
Human Subjects if it is intended to include them in published research findings
and (b) shall not under usual circumstances be available as raw data.
6.0 Student Support Services: Student outcomes assessment of
co curricular activities, which are integral to student learning, shall be
necessary for a complete picture of students’ campus experience. These
activities may involve the library, academic advising, counseling and career
planning, housing, financial aid services, extracurricular activities, health
services, and campus climate.
Early in the fall semester, the
Academic Calendar for the following year shall be prepared by the Dean of the
Division of Undergraduate Studies according to the guidelines established by
the State of California and in consultation with appropriate campus officers.
The Calendar shall be presented to the Committee on Academic Policy and
Planning for consideration by the end of October and shall be forwarded to the
Senate for its recommendation to the President.
Cheating and Plagiarism
1.0 Institutions of higher education are founded to impart
knowledge, seek truth, and encourage one’s development for the good of society.
University students shall thus be intellectually and morally obliged to pursue
their course of studies with honesty and integrity. Therefore, in preparing and
submitting materials for academic courses and in taking examinations, a student
shall not yield to cheating or plagiarism, which not only violate academic
standards but also make the offender liable to penalties explicit in Title 5 of
the California Code of Regulations, part 5, sec. 41301(a), as follows:
41301. Expulsion, Suspension
and Probation of Students. Following procedures consonant with due process
established pursuant to Section 41304, any student of a campus may be expelled,
suspended, placed on probation or given a lesser sanction for one or more of
the following causes that must be campus related:
or plagiarism in connection with an academic program at a campus. A student who has committed either offense
may be subject to university disciplinary action.
2.1 Cheating shall be
defined as the act of obtaining or attempting to obtain credit for academic
work by the use of dishonest, deceptive, or fraudulent means. Examples of
cheating include, but are not limited to (a) copying, in part or in whole, from
another’s test or other examination; (b) discussing answers or ideas relating
to the answers on a test or other examination without the permission of the
instructor; (c) obtaining copies of a test, an examination, or other course
material without the permission of the instructor; (d) using notes, cheat
sheets, or other devices considered inappropriate under the prescribed testing
condition; (e) collaborating with another or others in work to be presented
without the permission of the instructor; (f) falsifying records, laboratory
work, or other course data; (g) submitting work previously presented in another
course, if contrary to the rules of the course; (h) altering or interfering
with the grading procedures; (i) plagiarizing, as defined; and (j) knowingly
and intentionally assisting another student in any of the above.
2.2 Plagiarism shall be
defined as the act of incorporating ideas, words, or specific substance of
another, whether purchased, borrowed, or otherwise obtained, and submitting
same to the university as one’s own work to fulfill academic requirements
without giving credit to the appropriate source. Plagiarism shall include but
not be limited to (a) submitting work, either in part or in whole, completed by
another; (b) omitting footnotes for ideas, statements, facts, or conclusions
that belong to another; (c) omitting quotation marks when quoting directly from
another, whether it be a paragraph, sentence, or part thereof; (d) close and
lengthy paraphrasing of the writings of another; (e) submitting another
person’s artistic works, such as musical compositions, photographs, paintings,
drawings, or sculptures; and (f) submitting as one’s own work papers purchased
from research companies.
3.0 Academic and Punitive Sanctions: Cheating and plagiarism in
connection with the academic program at the university may warrant two separate
and distinct courses of disciplinary action that may be applied concurrently in
response to a violation of this policy: (a) academic sanctions, such as grade
modifications; and (b) punitive sanctions, such as probation, suspension, or
expulsion. Academic sanctions are concerned with the student’s grades and are
the responsibility of the instructor involved. Punitive sanctions are concerned
with the student’s records and status on campus and shall be the responsibility
of the university President or designated representative. The Coordinator of
Judiciary Procedures shall be the President’s representative in matters of
4.0 Due Process in Review of Alleged Violations
Sanctions: Only the university President or designated representative shall be
authorized to exercise punitive authority over students and in so doing shall
be mandated to accord students all the elements of “due process.” The steps set
forth in CSU Executive Order 970, “Student Conduct Procedures of The California
State University,” shall be followed in the delineation of these matters.
4.21 The instructor involved shall be expected
to determine the type of academic sanction for cheating or plagiarism. Usually,
“grade modification” shall be used; however, grade modification shall not be
considered punishment and shall be used only if the instructor is satisfied
that cheating or plagiarism did occur. The grade modification shall be left to
the discretion of the instructor. Grade modification may include (a) a zero or
F on the paper, project, or examination, (b) a reduction in one letter grade
(e.g., C to D in the course), or (c) an F in the course. In addition to grade
modification, certain departments or schools may have policies that state that
cheating can show unsuitability for the program or profession. Students should
be made aware of the penalties for cheating and of their appeal rights.
4.22 Furthermore, before applying grade
modification, the instructor should advise the student of the alleged violation
and should have reasonable evidence to sustain that allegation. Reasonable
evidence, such as documentary evidence or personal observation or both, shall
be necessary for the allegation to be upheld.
a student is accused of cheating or plagiarism, the instructor should arrange
an informal office conference with the student and at that time advise the
student of the allegation as well as the evidence supporting it. The purpose of
the office conference shall be to bring together the persons involved to
discuss the situation informally and to decide upon an appropriate solution. If
more than one student is involved in the incident, the instructor may call the
students together to confer as a group if the students so desire. All notes and
discussions between the student and instructor shall be confidential, except as
may be relevant in subsequent campus disciplinary proceedings or subsequent
5.0 Disciplinary Record: In order to coordinate information so
as to permit appropriate disciplinary action for first-time and repeat
offenders, instructors shall contact the Center for Student Rights and
Responsibilities (http://csrr.sdsu.edu/) to obtain reporting
requirements. Instructors should describe violations of this policy according
to the requirements stated in EO 969 (http://www.calstate.edu/eo/EO-969.html).
Proficiency in Written English and Mathematics
1.0 Competency in standard written English and in basic
mathematics is essential to successful university study. Before enrolling in
baccalaureate-level writing, mathematics, and other specified courses, students
pursuing a baccalaureate degree shall satisfy the following requirements:
English Placement Test (EPT)
Entry Level Mathematics Examination (ELM)
new freshmen shall fulfill within one year of enrollment the two competency
requirements, namely: CSU English Placement Test, CSU Entry Level Mathematics
1.11 Students shall fulfill the California
State University (CSU) English Placement Test requirement by one of the
a. Completion of the CSU English Placement Test (EPT) at San
Diego State University or at another CSU campus
b. Completion before matriculation at San Diego State
University of an acceptable college transfer course in English composition of
three semester units or four quarter units with a grade of C or better
c. Satisfactory score on the Verbal section of the Scholastic
Aptitude Test (SAT) or Scholastic Assessment Test (SAT I)
d. Satisfactory score on the English Usage section of the American
College Test (ACT)
e. Satisfactory score on the CSU English Equivalency
f. Satisfactory score on either the Language and Composition
or the Composition and Literature Examination of The College Board Advanced
g. Satisfactory score on The College Board Achievement Test in
English Composition with Essay.
1.12 Students shall fulfill the CSU Entry-Level
Mathematics Examination (ELM) requirement by one of the following:
a. Satisfactory score on the CSU Entry-Level Mathematics Examination
at SDSU or at another CSU campus
b. Completion of an approved General Education mathematics
transfer course of three semester units or four quarter units that satisfies
the General Education Breadth quantitative reasoning requirement with a grade
of C or better
c. Satisfactory score on the Mathematics section of the
Scholastic Aptitude Test (SAT) or Scholastic Assessment Test (SAT I)
d. Satisfactory score on the Mathematics section of the
American College Test (ACT)
e. Satisfactory score on The College Board Advanced Placement
Test in Mathematics, Level AB or BC
f. Satisfactory score on The College Board Mathematics
Achievement Test, Level 1, or College Board Mathematics Subject Test, Level 1
g. Satisfactory score on The College Board Mathematics
Achievement Test, Level 2, or College Board Mathematics Subject Test, Level 2C.
2.0 Proficiency in Writing
Diego State University students shall demonstrate proficiency in writing skills
as a requirement for graduation. Such
skills shall incorporate basic rules of good writing, subject to the argument,
format, logical development, demonstration of evidence, and style appropriate
to various disciplines. Furthermore,
departments and schools should insist upon effective expression in their
courses and should stress the need for improving substandard writing.
of Upper Division Writing Proficiency:
All students shall take the Writing Proficiency Assessment in the
semester in which they achieve 60 units or, for students who transfer to SDSU
with 60 or more units, in their first semester at SDSU, to determine their
ability to write clearly and logically.
a. Students demonstrating upper division writing proficiency
on the Writing Proficiency Assessment shall meet the Certification of Upper
Division Writing Proficiency, unless their majors, schools, or colleges require
satisfactory completion of an upper division writing course. (If such a course is required, demonstrating
competency on the [Writing Proficiency Assessment shall serve as the
prerequisite.) Completion of the course
with a minimum grade of C or Cr shall be certification of proficiency for the
b. Students demonstrating basic writing competency on the
Writing Proficiency Assessment shall enroll in an upper division writing
course. Completion of an approved writing course with a minimum grade of C or
Cr shall mean the student has met the Certification of Upper Division Writing
c. Students unable to demonstrate basic writing competence on
the Writing Proficiency Assessment shall complete an approved basic writing
course with a minimum grade of C or Cr before enrolling in an upper division
writing course. Completion of an
approved upper division course with a minimum grade of C or Cr shall mean the
student has met the Certification of Upper Division Writing Proficiency.
1.0 Prerequisites for each course shall be stated in the
Catalog course description. Students shall complete a course prerequisite or
its equivalent before registering for the course. Students who have not
completed the prerequisite shall notify the instructor by the end of the second
week of class in order that the instructor may determine whether the student
has completed the equivalent of the prerequisite. This policy shall be stated
in the Class Schedule.
2.0 Each department or school shall review its courses and
submit proposals to reaffirm, modify, or delete existing prerequisites or to
add new prerequisites according to the following guidelines:
2.1 Departments and schools shall clarify
upon what basis the consent of the instructor is to be given if such consent is
a course prerequisite.
2.2 Departments and schools shall be aware
that upper division and senior standing are determined solely on total number of
units completed. Such standing shall not a guarantee that prior course work has
been completed in the discipline.
2.3 Departments and schools shall devise
systems for monitoring the enforcement of their own prerequisites, such as
requiring students to sign a statement indicating where and when prerequisites
were completed and what grade was received.
2.4 Departments and schools may use
“strongly recommended” or “recommended” instead of “prerequisite.”
Only those courses designated in
the General Catalog as being offered only for credit/no credit shall be
approved for implementation.
listed courses are defined as courses that are offered two or more academic
units, have identical course elements (title, description, units, mode of
instruction; prerequisites and number, unless one of the academic units has
already used that number for another course then the next closest number should
be used) except the course prefix which reflects the academic department or
program; are interchangeable for degree requirements; cannot be repeated for
degree credit under separate prefixes; may be scheduled with the same
instructor, room, and meeting pattern; may be scheduled with all, some, or one
of the course prefixes.
for approving a cross-listed course
course is an approved course in the catalog and additional department(s) wants
to cross-list the course, use a "Course Modification" form and get
signatures from all participating department chairs and college deans. Forward
the signed Course Modification form to the Curriculum Committee as an
information item and to the Office of Enrollment Services.
course has never been taught, approval for a new cross-listed course shall
follow the campus curriculum guidelines associated with a new course proposal.
3.1 A cross-listed course shall have the
same title, number, unless one of the academic units has already used that
number for another course, prerequisites, description, unit value, and grading
method in its description as listed in every unit.
3.2 Catalog and course schedule listings
shall indicate that the course is cross-listed. Materials presented to
students, such as syllabi and course descriptions, shall also indicate that the
course is cross-listed.
3.3 The academic units shall agree that
students may take the course under any of its listings to fulfill an academic
and Interdisciplinary Limited-Duration
(Numbered 296, 496, 580,
and 596, and General Studies 250, 350, 550)
1.0 The 496 number shall designate defined, selected topics
not specifically treated in regular Catalog courses. It may thus be used either
as an experimental precursor to a new course proposal or as a vehicle to
explore current interests through a standard course format, including syllabus,
texts of bibliography, explicit procedure or methodology, and an appropriate
student population. Unlike the 499 Special Studies course, the topics course
should be subjected to a reasonable department or school review for need,
relevance, and substance in order to pass a series of reviews before being
included in the Class Schedule.
2.0 Residence Courses: Proposals for experimental and
interdisciplinary limited-duration courses shall follow the same procedure as
regular undergraduate curricular proposals but with the following exceptions:
shall not be constrained by General Catalog and committee deadlines for regular
course proposals; they shall be dealt with on demand and shall be completely
processed during one semester for implementation the next semester.
may go concurrently to the college curricular screening body, the dean of the
college, and the Assistant Vice President for Academic Services. The process
shall conclude with the Undergraduate Topics Subcommittee, which shall report
to the Undergraduate Curriculum Committee, which in turn shall report to the
3.0 Extension Courses: Proposals for experimental and
interdisciplinary limited-duration courses offered for academic credit by the
College of Extended Studies shall be reviewed by the Undergraduate Topics
Subcommittee, which shall report to the Curriculum Committee, which shall
report to the Senate.
Courses: Hours and
1.0 An undergraduate course shall meet for the required number
of hours and shall offer an opportunity to prepare, to study, and to cogitate
for the required hours, as stated in the General Catalog.
2.0 A unit credit hour shall represent 50 minutes of lecture
or recitation combined with two hours of preparation per week throughout one
semester of 15 weeks. Two credit hours of activity (e.g., in Exercise and
Nutritional Sciences) or three credit hours of laboratory (e.g., in Physics)
shall be considered equivalent to one credit hour of lecture.
3.0 A course offered in a term of less than 15 weeks shall
contain the same contact hours, preparation time, content, and requirements as
the same course offered over a 15-week semester.
4.0 The approval of the department, school, or program and of
the college dean shall be required to schedule all short-term or weekend
5.0 One-unit courses scheduled on consecutive days shall not
be scheduled for less than four consecutive calendar days.
Courses Not Offered in
Two Years, Undergraduate
1.0 Each year the Assistant Vice President for Academic
Services (or other administrative officer who shall coordinate the curricular
process) shall identify the courses not offered during the past two years and
shall inform each department or school that failure to offer the courses within
the next academic year shall subject the courses to deletion from the Catalog.
A course not offered during that third year shall be deleted.
2.0 Reinstatement of Deleted Courses: For up to three years
after the deletion of an undergraduate course by the Undergraduate Curriculum
Committee the course (same number, title, credit, units, prerequisites, Catalog
description) may be reinstated.
academic department, school, or program shall forward to the dean of the
college a completed Course Reinstatement form.
the dean approves the request, the form shall be forwarded to the Office of the
Provost for inclusion in the next General Catalog; however, a reinstated course
may be listed in the Class Schedule and taught previous to the publication of
department, school, or program shall teach the reinstated course within two
semesters of the submission of the Course Reinstatement form. Failure to do so
shall result in a second deletion of the course from the curriculum; courses
thus deleted shall be restored to the curriculum only through the process to
approve new courses.
Courses Rejected by the
Courses rejected by the
Curriculum Committee shall not be offered under special topics numbers or
otherwise included in the schedule of classes unless specifically authorized by
the Provost, who shall report such action to the Undergraduate Curriculum
Courses, Special Study
(Numbered 299, 499, 599)
1.0 A course numbered 299, 499, or 599 signifies a
well-defined, one-of-a-kind, special study usually on a topic or in an area not
covered by a regular, titled Catalog course. It may be offered only with the
consent of the instructor and is intended only for a student who has
demonstrated ability to work independently and who is clearly qualified to work
at an advanced level in the discipline. The instructor shall meet with the
student regularly and by schedule to plan, monitor, and direct progress. Standard
grading procedures shall apply as in all other university courses. The maximum
credit for 299, 499, and 599 courses applicable toward a bachelor’s degree
shall be nine units.
2.0 A 499 number shall not be used (a) to offer lower division
course work, (b) to extend internships, (c) to award academic credit in place
of pay, (d) for work experience, or (e) for class-sized groups.
1.0 Collaborative courses shall be developed collaboratively
under two or more rubrics by two or more academic units responsible for course
development (typically departments, schools, or interdisciplinary programs).
Collaborative courses shall be listed among the courses of each collaborative
2.0 Approval for collaborative courses at the 100- through
500-level shall rest with the Undergraduate Curriculum Committee. Approval for
a collaborative course shall be considered only after the course itself,
whether new or revised, has been approved for content in the normal process as
presented on a New Course Proposal form. Approval as a collaborative course
requires that the collaborative process be described under which the course was
developed and that all units participating in the collaboration agree to the
conditions of the collaboration. In addition, the units shall agree that, if
the course is not team taught, the instructor shall be knowledgeable in all of
the content areas.
3.0 Conditions of Collaboration
collaborative unit shall agree to any change in course title, number, prerequisites,
description, unit value, content, or grading method. If a collaborative unit
disagrees to a proposed change, no change shall be made. If a unit withdraws
from a collaboration, the course shall be deleted, and each unit shall formally
reapply by the new course proposal process to teach that material, even if the
unit taught that material before the collaboration.
a collaborative course is acceptable for General Education, the following
General Education policies apply:
a. A student shall not receive more than 12 units of GE credit
from an academic unit, including collaborative courses offered therein.
b. A student shall not receive more than seven units of GE
credit in GE sections II, III, and IV from an academic unit, including
collaborative courses offered therein. Courses in a student’s major unit or
collaborative courses listed therein shall not be used in section IV
collaborative course shall have the same title, number, prerequisites,
description, unit value, and grading method in its description as listed in
every collaborative unit.
topics courses, General Studies 250 and 350, and variable title and variable
unit courses shall not be collaborative courses.
and course schedule listings shall indicate that the course is collaborative.
Materials presented to students, such as syllabi and course descriptions, shall
also indicate that the course is collaborative.
collaborate units shall jointly maintain responsibility for course content.
collaborative units shall agree to the special conditions above. If the course
is offered for General Education credit, the collaborative units shall agree to
the special conditions on collaborative General Education courses above.
collaborative units shall agree that students may take the course under any of
its listings to fulfill an academic unit’s requirements.
Credit by Examination
1.0 Credit by examination shall be restricted to students who
are regularly enrolled (matriculated), not on probation, and enrolled in at
least one regular course. Credit/no credit shall be applied only to regular
undergraduate courses and shall be limited to 30 units. Credit by examination
obtained through credit/no credit shall be limited by the usual restrictions on
credit/no credit grading to 15 total units. Credit by examination shall not be
treated as part of the student’s study load, but the student shall pay for
additional units if costs exceed fees already paid.
2.0 To obtain credit by examination:
student shall register during the change-of-program period in an actual course
for which credit by examination is being requested. Credit by examination units
shall not be counted toward full-time enrollment. The student shall be registered
in at least one other course.
taking an examination, the student shall obtain on the appropriate special
form, available through the Office of the Registrar or the department or school
office, the permission of the chair or director of the department or school
offering the examination and of the dean of the appropriate college to enroll
in the course and to take it for credit by examination as the grading option.
department or school approval has been obtained, the Office of the Registrar
shall verify the student’s enrollment and probation status and shall add the
course to the student’s record. The grading option of credit by examination
shall be so indicated on the system at that time and shall be reflected in
reports such as enrollment confirmations, class lists, and grade sheets.
student shall take the examination and be evaluated by the department or
school. The grade may be submitted by the department or school to the Office of
the Registrar either immediately or on the regular grade sheet for the course
at the end of the semester or session.
3.0 Department or school policies shall be subject to the
department or school may exclude any of its courses from credit by examination,
or it may prevent a student from obtaining credit by examination in a course
that is a prerequisite to a course the student has taken or is currently
a course a department or school may require credit/no credit grading only for
credit by examination.
a student takes an examination, a grade, if only “no credit,” shall be entered
on the student’s transcript.
department or school may develop its own procedures regarding a student who
signs up for credit by examination and then either elects not to take the
examination or fails the examination; however, the department or school shall
inform the student of its policy.
Credits Earned by High
1.0 Upon recommendation by their counselor, principal, or the
coordinator of a gifted students program, students who have completed their
junior year of high school and are of exceptional academic ability and
achievement may apply for admission to the SDSU Summer Session program. Credits
earned during the summer shall be placed on a permanent record by the Office of
the Registrar and may be applied toward a degree at San Diego State University.
Registration in a particular course shall be subject to the approval of the
2.0 International Baccalaureate Program: Students who have
completed the requirements for the International Baccalaureate Diploma may be
admitted to San Diego State University. Course credit for specified courses or
advanced placement for specified test scores may be awarded at the discretion
of appropriate departments or schools.
Credit for Academically
Related Work Experience
1.0 Academic credit may be granted for academically related
work experience supervised and evaluated by a faculty member in accordance with
university policies and standards.
2.0 Academically related work experience shall be defined as
practical experience, paid or unpaid, that the sponsoring faculty member
considers likely to contribute directly to a student’s academic and
professional growth. Outside the structure of courses specifically designed to
facilitate such experience, academic credit related to work experience shall be
awarded only for satisfactory completion of clearly articulated academic
requirements agreed upon in advance by the student and the sponsoring professor
and duly approved and recorded in compliance with department or school policy.
1.0 Initiation: Proposals for changes in the curriculum may
originate from faculty, departments or schools, deans, college curriculum
committees, or the Undergraduate Curriculum Committee.
Office of the Academic Services shall provide assistance in the preparation of
schedule of deadlines for submission of curricular proposals from the colleges
to the Office of the Assistant Vice President for Academic Services shall be
established and published annually in the Curriculum Guide.
2.0 College Review: Each college shall develop and file in the
Office of the Provost procedures for review of curricular proposals. Review
should be concerned with the academic merit of the proposal and its
relationship to the academic program of other departments or schools and the
college as a whole.
3.0 Approval by the dean of the College: Every curricular
proposal shall be submitted to the dean of the college concerned for approval
or disapproval. The dean should announce a decision within 10 academic
workdays. The dean’s approval shall be based on the determination that the
proposal is consistent with plans for the long-run development of the college,
that all budget needs of the proposal (teaching positions, space, equipment,
supplies, staff, etc.) have been considered carefully, and that the dean is
prepared to give the needs of the program high priority in the college’s
4.0 Office of the Provost: Curricular proposals approved by
deans shall be sent to the Office of the Provost in triplicate. Here proposals
shall be reviewed for proper format, content, and elements that might conflict
with existing policy, regulations, administrative code, or with other agencies
within the university. Proposals may be returned to the college for further
revision. When the final form is acceptable to the college, the department or
school, and the Office of the Provost, the curriculum proposal shall be
forwarded by the Office of the Provost for review as follows:
for new degree programs not in the Academic Master Plan shall be sent to the
Committee on Academic Policy and Planning to be considered for inclusion in the
Academic Master Plan and to the Committee on Academic Resources and Planning to
be evaluated for resource implications.
proposals shall be sent concurrently to the following: Dean, College of Arts
and Letters; Dean, College of Professional Studies and Fine Arts; Dean, College
of Sciences; Dean, College of Business Administration; Dean, College of
Education; Dean, College of Engineering; Dean, College of Health and Human
Services; Dean, SDSU-IV Campus; Dean, College of Extended Studies; Dean of
Undergraduate Studies; and the Dean of the Graduate Division.
4.21 Deans of colleges shall review solely for
impact on the program of their colleges and for budget implications. The deans
shall have a period of time set by the Office of the Provost to object to a
proposal. If no written objection is received, the proposal shall be considered
approved. If a dean objects to a proposal, the Provost may seek the advice of
others and after hearing the advice shall decide whether the proposal shall be
approved, disapproved, or returned to the recommending source for revisions.
4.22 The Dean of the Graduate Division shall
review solely for impact on the graduate program. The Dean may approve the
proposal or, when the proposal may raise important policy questions, the Dean
may request reasonable delay to permit review by the Graduate Council. The Dean
shall inform the Office of the Provost of action taken on each proposal.
4.23 The Dean of the Division of Undergraduate
Studies shall review solely for impact on the undergraduate program. The Dean
may approve the proposal or, when the proposal may raise important policy
questions, the Dean may request reasonable delay to permit review by the
Undergraduate Council. The Dean shall inform the Office of the Provost of
action taken on each proposal.
4.24 The Dean of the College of Education shall
review solely for impact on the Teacher Education program. The Dean may approve
the proposal or, when the proposal may raise important policy questions, the
Dean may request reasonable delay to permit review by the Teacher Education
Advisory Council. The Dean shall inform the Office of the Provost of action
taken on each proposal.
for new minors, emphases, options, concentrations, and degrees shall be sent
concurrently to the Committee on Academic Policy and Planning and the Committee
on Academic Resources and Planning for consideration for impact on the Master
5.0 Flow Chart for Processing Proposals: This shall include
new and existing basic credential programs.
5.1 New Undergraduate Degree Programs and Deletion of Existing Degree or school
Courses and Changes in Existing Programs and Courses
Flow Charts for Processing
1.0 New Graduate Degree Programs
2.0 New Graduate Course and Emphases, and Changes in Courses,
Emphases, and Requirements
1.0 Computation for the Dean's List shall be based on a
minimum of 12 units of credit, each carrying a letter grade. Students shall be
placed on the Dean's List if they receive a grade point average of 3.50 or
above for the given semester. The computation of the grade point averages for
the semester shall be made within six weeks after the end of the semester to
permit students to convert incomplete (I) grades to letter grades in time to be
included in the computations.
2.0 "Dean" shall refer to the dean of each line
college. The Dean of the Division of Undergraduate Studies shall recognize
undeclared majors, Liberal Studies majors, and special majors.
3.0 A student's transcript shall indicate each inclusion on
the Dean's List.
1.0 Procedures: Proposals for the discontinuation of degree
programs may be initiated by departments or schools, faculty members, college
or university committees, or administrative officers of the University.
Proposals shall specify mechanisms to protect the interests of students
enrolled in such programs and, if possible, to allow the students to complete
their degrees in a reasonable time. Proposals shall include a declaration of
intent to effect (a) a degree program discontinuation or (b) the
discontinuation of degree program with department or school dissolution.
Proposals shall address employment options, informed by the applicable Collective
Bargaining Agreement (CBA), for the affected tenured and probationary faculty
and for permanent staff.
shall be reviewed by designated department or school and college curriculum committees,
and the dean of the college.
approved by the college dean shall be forwarded to the office of the Provost
for university-wide distribution.
1.41 Undergraduate proposals shall be reviewed
for approval by the Committee on Academic Policy and Planning, which shall seek
broad consultations with groups or persons likely to be affected by the degree
program discontinuation, including enrolled students in the affected degree
1.42 Proposals shall be additionally reviewed
by the Undergraduate Curriculum Committee, with recommendations forwarded to
1.43 Approved proposals shall be forwarded to
the Senate as action items.
1.44 Approved proposals shall be forwarded to
the President for final action.
1.51 Graduate proposals shall be reviewed for
approval by the Graduate Council, which shall seek broad consultation with
groups or persons likely to be affected by the degree program discontinuation,
including enrolled students in the degree programs affected.
1.52 Proposals shall be further reviewed by the
Committee on Academic Policy and Planning, with recommendations forwarded to
1.53 Approved proposals shall be forwarded to
the Senate as action items.
1.54 Approved proposals shall be forwarded to
the President for final action.
2.0 Dissolution of a Department or School: If a proposal for
degree program discontinuation implies the dissolution of a department or
school, this procedure shall be followed:
for the discontinuation of degree programs may be initiated by departments or
schools, faculty members, college and university committees, or administrative
officers of the university. Proposals shall specify means to protect the
interests of students enrolled in the programs and, if possible, to allow those
students to complete their degrees in a reasonable time. Proposals for degree
program discontinuation shall include a declaration of intent to effect (a) a
degree program discontinuation or (b) the discontinuation of degree program
with department dissolution. Proposals shall address employment options,
informed by the applicable Collective Bargaining Agreement (CBA), for the
affected tenured and probationary faculty and for permanent staff.
shall be reviewed by designated department or school and college curriculum
shall be reviewed by the dean or deans of the colleges. If the dean or deans
determine that the proposal has no merit, this recommendation together with the
original proposal shall be forwarded to the Provost. If the dean or deans
determine that the proposal does have merit, the dean or deans shall form a
special ad hoc committee to give the matter full and serious consideration. The
ad hoc committee shall have at least five members, at least two of whom shall
be department chairs or school directors with one chair or director drawn from
an uninvolved college.
ad hoc committee shall report its recommendations to the dean and the executive
committee (or equivalent) of the colleges involved, and the dean shall
subsequently transmit final recommendations to the Provost who shall in turn
convey the recommendations with comments to the Committee on Academic Policy
Committee on Academic Policy and Planning shall seek broad consultation with
groups or persons likely to be affected by the degree program discontinuation,
including enrolled students in the affected degree program. The Committee shall
forward its recommendations regarding deletions or transfer of programs to the
Undergraduate Curriculum Committee for review. The Committee on Academic Policy
and Planning shall present its recommendation regarding dissolution of a
department or school to the Senate as an action item concurrent with the
Undergraduate Curriculum Committee report on the deletion or transfer of
Undergraduate Curriculum Committee shall present its recommendations regarding
the deletion or transfer of programs to the Senate as an action item.
proposals shall be forwarded to the President for final action.
1.0 Final Examinations and Projects
of many valid methods of instruction, not all courses may require the standard,
comprehensive final examination. When, however, an instructor does conclude a
course with a major, comprehensive final examination, that examination shall be
given at the place and time scheduled during the final examination week. Other
tests such as an hour exam or quiz may be given during the final week of
classes. No examinations shall be given on “study and consultation” days.
university policy does not demand the administration of a final, comprehensive
examination on the day, time, and place specified in the Class Schedule, the
days designated for Final Examinations shall be counted among the academic
workdays constituting the legally defined semester or session. Every
instructor, therefore, shall conduct some class business with students on the
day and at the time officially scheduled for the final examination for each
course. The instructor may use the scheduled final examination period to review
examinations or projects with the class.
an instructor determine that final course assignments can be called neither
“major, comprehensive final examinations” nor “hour exams” nor even “projects,”
the instructor shall exercise professional expertise and responsibility, common
sense, and good will to translate the letter and spirit of this policy.
2.0 Examinations for Disabled Students: Instructors shall give
students with certified disabilities time and opportunity to complete
examinations without undue disadvantage.
3.0 Saturday Examinations
the end of the third week of classes, students shall notify instructors of
conflict with Saturday examinations for religious observance.
shall reasonably accommodate students who notify them of conflict with Saturday
examinations for religious observance.
4.0 Group Examinations
department or school shall be assured of more than a single examination period
in which to hold common examinations for multiple section courses.
examination periods shall be allotted in available spaces according to number
for special time periods shall be granted only if received in the Office of the
Provost in time for announcement in the Class Schedule.
midterm examinations requiring the use of hours outside the regular class
schedule shall be permitted for multiple section courses that require a common
midterm examination. Specific regulations are as follows:
4.41 The dates and times of group midterm
examinations shall be announced in the Class Schedule.
4.42 Regularly scheduled class meetings should
be reduced to compensate for the time used to test in-group midterm
4.43 Midterm examinations outside of regularly
scheduled class meeting times shall be prohibited for single-section courses
(i.e., courses taught in one section during a term).
4.44 Sections not participating in a group
examination for a multiple section course may hold any midterm examinations
during regularly scheduled class periods.
4.45 Group midterm examinations shall be
scheduled after 4:00 p.m. on Mondays through Fridays. All midterm examinations
for a given course shall be scheduled for the same day of the week.
4.46 Rooms for group midterm examinations shall
be assigned according to available spaces at the times requested and according
to the number of students served. Priority in room assignments shall be given
to regularly scheduled classes.
1.0 Degree Programs through Special Sessions
programs providing residence credit may be offered through the College of
Extended Studies. Students enrolling in these programs shall meet all San Diego
State University and California State University entrance requirements.
Existing degree programs may be offered through the College of Extended Studies
if not enough General Funds are available to meet student demand or to serve the
needs of those not served by the university.
1.2 These degrees
shall be offered with the approval of an academic department or school and
college and of the Provost in consultation with either the Dean of Graduate
Studies or the Dean of Undergraduate Studies. With the approval of the academic
units, the university administration, the Chancellor’s office, and the
Postsecondary Education Commission, a degree not already being offered by San
Diego State University may be developed and run for self-support through the
College of Extended Studies.
2.0 Concurrent Enrollment of Extended Studies Students
students may take regular university courses through concurrent enrollment
(Open University) in the College of Extended Studies.
or schools and colleges shall have complete autonomy in designating the
undergraduate courses in the regular program in which concurrent enrollment
students are permitted to register.
enrollment in a course shall require the approval of the course instructor.
enrollment shall not take place before registration.
enrollment shall be permitted in classes that have reached maximum size with
regular enrollments only at the request of the instructor of the class.
enrollment shall not be the basis for the addition of a new section or the
continuation of an under-enrolled section. When enough students enroll to form
a separate concurrent enrollment class and if a qualified instructor and
adequate facilities are available, a concurrent enrollment section may be
enrollment students shall meet the same course prerequisites as regular
shall be kept of registrations through concurrent enrollment for purposes of research
and department or school allocation.
shall be no additional compensation for instructors who accept concurrent
enrollment students in regular classes.
2.10 Concurrent enrollments shall not accrue as FTES to departments or
schools for budget support purposes.
2.11 The net revenue collected from concurrent enrollments in regular
classes shall be deposited in the Extended Studies fund, one-half of which
shall be made available for department or school support.
2.12 Concurrent enrollment shall earn resident credit and shall be
subject to limitations.
2.13 Course requirements and grading procedures shall be the same for
concurrently enrolled students as they are for the matriculated students.
3.0 Certificate Programs and Extended Studies Courses
3.1 The Undergraduate Curriculum Committee shall periodically
review proposed and continuing credit certificate programs.
3.2 Courses numbered X-0l through X-79, X-397, and X-997 shall
be Extension professional advancement units offered only through Extended
Studies to meet specific academic needs of community groups. Courses numbered
X-01 through X-79, X-397, and X-997 shall not be acceptable for degree
programs. All courses numbered X-01 through X-79, X-397, and X-997 shall be
processed according to the procedures established for the review and approval
of new courses through Extended Studies.
Freedom of Expression
1.0 Principles. Recognizing that the principles established in
the First Amendment of the United States Constitution, Article 1, Section 2 of
the Constitution of the State of California, and the California Educational
Code (sec. 66301) apply to all faculty, staff, and/or students, San Diego State
University (SDSU) affirms the following principles of the free expression of
ideas (as adapted from a working document of Minnesota State University,
1.1 Freedom of expression is a tenet of higher education; is integral
to the mission of the University and to its students, staff, and faculty; is a
central and inviolate freedom to learn and teach; necessary for an educated
populace; is a requisite to a free society; is incompatible with the
suppression of opinions; is incompatible with prior restraint; encompasses
forms of expression other than speech; and defends the expression we abhor as
well as the expression we support.
2.1 SDSU supports and promotes freedom of expression and assembly by
students, faculty, staff, and the general public. Reasonable regulations may be
designed to avoid disruption of the mission of the university, particularly
academic instruction, research and creative activity or to protect campus
safety and security. See the SDSU
Mission and Goals Statement for a more complete explanation of these aspects of
the university’s mission.
2.2 The intent of this policy is to guide the development of specific
regulations regarding the exercise of free expression rights on campus. In
developing these regulations, the intent of this policy is to provide as much
opportunity for freedom of expression, as is consistent with the limits of the
law and section 2.1 hereof.
2.3 This policy should in no way be regarded as placing prohibitions
beyond those prescribed by law or section 2.1 hereof on the right to express
political, religious, philosophical, ideological, or academic viewpoints by any
individual on the SDSU campuses. In
addition, it is not the intent of this policy to conflict with provisions of
collective bargaining agreements that may be in force at SDSU, and those
agreements shall control in the event of any conflict.
2.4 The Committee shall cooperate with associations protecting
freedom of expression and academic freedom with which San Diego State
University is affiliated, and shall advise an appropriate administrator when it
believes that San Diego State University might take action to assist these
organizations in their efforts to protect the freedom of expression and
2.5 SDSU does not support cooperation with agencies that unlawfully
investigate, surreptitiously monitor or harass persons due to the legitimate
exercise of their constitutionally protected prerogatives of free speech and
3.0 Time, place, and manner
3.1 SDSU campuses shall be open to noncommercial speech and
expressive activities, subject to appropriate time, place, and manner
regulations. Regulations may be created to insure that the university’s mission
of instruction, research, and creative activity is not disrupted and that
campus safety and security are not compromised. In drafting these regulations
the intention and effect should be to maximize opportunities, in terms of time,
place, and manner, for free expression. Regulation of noncommercial free speech
and free expression activities shall be content neutral. All legal speech, even
offensive speech is permitted. Noncommercial speech and expressive activities
by students, faculty, staff and the general public may include but are not
limited to: picketing, demonstrating and other forms of peaceful assembly,
petitioning, leafleting, postering, the display of signs, tabling, chalking,
music, dance, audio-visual and theatrical performances.
3.2 Regulations may be created to assure that campus grounds and
facilities are available in a fair and equitable manner that has the effect of
encouraging opportunities for the expression of diverse points of view.
Regulations may be created to avoid competition for resources required for such
3.3 Noncommercial speech and expression activities may occur on
campus, either indoors or outdoors, where they will not disrupt the
university’s mission of instruction, research, or creative activity or threaten
safety and security. Regulations may provide for the voluntary reservation of
various outdoor and indoor locations on campus, although SDSU is under no obligation
to provide or otherwise make available indoor locations or facilities.
Individuals and groups who have made such reservations for a given date and
time should be granted priority over those who have not. In allocating space
and facilities that may be reserved, recognized student, faculty and/or staff
organizations may be granted priority over individual members of the university
community. Members of the university community may similarly have priority for
use of space and facilities over the general public. However, regulations
should be designed so that reasonable access to the campus for noncommercial
speech and expressive activities is available to all, including those who may
not have made a reservation in advance, are not a member of a recognized campus
organization, or are not members of the university community.
3.4 Additional regulations and reasonable restrictions, such as
limits on amplification or decibel levels of sound, may also be established.
3.5 Commercial expression, defined as activities designed primarily
to sell goods and services or to promote the sale of goods and services, may be
regulated by the President in accordance with Trustee policy to a greater
extent than noncommercial speech and expressive activities.
Speech and Expressive Activities. The President, in consultation with the Vice
Presidents, shall designate a coordinator for events where noncommercial speech
and expressive activities are expected to occur. Groups planning such events should
be encouraged to work with the coordinator to insure that these events do not
materially disrupt instruction, research, or creative activity or endanger
campus safety and security. Prior notification of noncommercial speech and
expressive activities shall be voluntary except where advance notice is
reasonably required to permit consideration of public safety, disruption to
education or similar concerns.
4.2 Commercial expression. The President shall designate a
coordinator for commercial events held on campus and at SDSU facilities. The
coordinator shall be responsible for working with the venders to insure that
the event is held in accordance with university regulations.
4.3 Compliance. Issues regarding compliance with this policy and
complaints regarding enforcement of regulations shall be directed to the
Committee on Freedom of Expression.
1.0 General Education courses shall be taught at least once
every two years at a San Diego State University campus. A course not taught
during this time shall be removed from the General Education program.
2.0 Courses offered for General Education credit, whether in
state-funded semesters or sessions or via the College of Extended Studies,
shall meet all the standards set forth in the Curriculum Guide regardless of
the length of time allotted for the course.
3.0 The Committee on General Education and its subcommittees
shall oversee the General Education program and its curriculum.
1.0 In order that the assignment of grades truly reflect the
student’s achievement in courses, the integrity of the academic program, and
the integrity of departments or schools and instructors, grades shall genuinely
distinguish between high and low levels of achievement. Although no formula for
a curve shall be appropriate to all courses offered at the university,
instructors shall use all grades from A through F to distinguish among levels
of academic accomplishment. The grade for average undergraduate achievement
shall be C; the grade for average graduate achievement shall be B.
grades shall be: A, outstanding achievement; B, praiseworthy performance; C,
satisfactory performance, the most common undergraduate grade; D, minimally
passing; and F, failing.
grades shall be: A, superior performance; B, satisfactory performance; C,
minimally passing; D, unacceptable for graduate degree credit; and F, failing.
may assign plus and minus grades.
2.0 Variations: Some courses naturally call for varied
application of the policy above. Courses graded credit/no credit do not produce
the distribution of grades indicated in the grade descriptions above. Courses
in which the differential quality of performance is difficult or impossible to
assess may be graded other than A through F when authorized by the same
officers, agencies, and procedures required for changes in the curriculum. When
requested by a department, school, or program, experimental departures from
regular grading practices may be authorized in undergraduate courses by the Undergraduate
Council. Competency-based courses shall
normally be graded credit/no credit. Upper division work, including specialized
work, shall not be a normal exception to the general grading policy. Although
students are prepared to do higher level work than in lower division courses,
higher levels of achievement shall be demanded therein for higher grades.
3.0 Administration of Policy
facilitate common understanding of grading policy, each department, school, and
program shall have a grading policy based on University policy and elaborating
all general and special applications of the policy acceptable to the relevant
college academic policy and planning committee and on file in the college
member of the faculty shall assign grades in his or her classes in conformity
with the policies set forth above. To facilitate common understanding between
the instructor and students, the specific coordination of course requirements
and University grading policy shall be presented to the students at the
beginning of a course.
for maintaining department, school, or program integrity in grading practices
shall rest with the department or program chair or school director. Every
semester or session the chair or director shall receive data on grades awarded
in courses offered in the department, school, or program. The chair or director
shall compute and distribute the department, school, or program grading data
according to internal procedures. The department, school, or program shall
maintain grading integrity chiefly through discussions of grading practices and
peer pressure. An instructor who provides a professionally defensible
explanation for marked or persistent departure from predictable grading
patterns shall be in conformity with policy.
Grade Submission: Every instructor shall report grades to the Office of the
Registrar by the published due date. Not turning in grades on time shall
constitute failure to perform the responsibilities of the position (cf. California
Education Code, sec. 89535(f). Violations
of this policy shall result in progressive discipline, including written
warnings, reprimands, and, in the case of repeated incidents, disciplinary
action as stated in the Collective Bargaining Agreement. A list of all violators shall be a matter of
public record. If grades have not been
submitted fifteen days past the published due date, the department chair or
school director may submit grades in the instructor’s stead.
4.0 Options, Computation, and Registration of Grades
of Grades: At the end of each semester or session in which a student is
enrolled, a report of courses taken, showing units used in reporting shall be
as follows: Grade of A (outstanding achievement, available only for the highest
accomplishment), 4 points; B (praiseworthy performance), 3 points; C (average,
awarded for satisfactory performance, the most common undergraduate grade), 2
points; D (minimally passing, less than the typical undergraduate achievement),
1 point; F (failing), 0 points; I (incomplete), counted as units attempted
after one year, 0 points; SP (satisfactory progress), not counted in the grade
point average; W (withdrawal), not counted in the grade point average; Audit,
no credit earned and not counted in the grade point average; No Audit, no
credit earned and the course title shall not appear on the transcript; Cr
(credit), signifying units earned but not counted in the grade point average;
NC (no credit), no credit earned and not counted in the grade point average; U
(unofficial withdrawal), counted as F for grade point average and progress
Student Options on Grading
4.21 Credit/No Credit: An
undergraduate student may elect to be graded credit/no credit (Cr/NC) in particular
courses subject to the following conditions: (a) election of this option shall
not be used as a criterion for denying admission to a course; and (b) students
electing Cr/NC grading shall be held accountable to the same academic
requirements and standards as students taking a course for a letter grade.
4.211 Courses graded Cr/NC, whether taken at this
or at another institution, shall not be used to satisfy requirements in the
major or upper division courses in the minor except for those courses identified
in the course listing as graded Cr/NC.
4.212 No more than 15 units graded Cr/NC shall be
offered in satisfaction of the total units required in a bachelor’s degree
program, except that all units accepted as transfer credit from another
institution at the time of the student’s admission may be used. If 15 or more
units graded Cr/NC are transferred, the student shall offer no additional
courses graded Cr/NC to satisfy total units required for a bachelor’s degree.
Exceptions to this rule may be made if a student is required to take a San
Diego State University course for credit/no credit.
4.213 If for a reason such as change of major or
minor or transfer from another institution courses graded Cr/NC are offered to
satisfy requirements in the major or upper division course requirements in the
minor, the student may be required by the department or school to pass
competency examinations at an acceptable level or to take prescribed alternate
courses before continuing in the major.
4.214 Selection of the grading basis (A through F
or Cr/NC) shall be made at the time of registration for the course. Change of
grading basis may be made (through Web Portal) on or before he last day of the
schedule adjustment period.
4.215 A grade of Credit shall be awarded for work
equivalent to A, B, or C. No Credit shall be awarded to work equivalent to C–,
D, or F.
4.216 The Cr/NC option shall not be used for
courses in the Communication and Analytical Reasoning section of the General
4.217 The election of the Cr/NC option shall be
solely at the discretion of the student.
4.22 Audit credit
shall be awarded if the minimum criterion of attendance has been met. The
Office of the Registrar shall implement the No Audit policy through the
following administrative procedures: (a) instructions shall be distributed to
instructors about the appropriate ways to make “No Audit” notations on the
grade sheets; (b) upon receiving a No Audit grade report, the Office of the
Registrar shall institute an administrative drop of the course; and (c) the
following shall appear in the Catalog section on Audit: “Failure to meet
required class attendance may result in an administrative drop of the course.”
for Classified Graduate Students: Graduate courses graded credit/no credit
shall be limited to courses 796, 797, 798, 799, and certain 600- and
700-numbered courses in the College of Education. No 500-numbered courses
graded credit/no credit shall be acceptable on a master’s degree program. No
undergraduate courses graded credit/no credit shall be assigned to the
deficiencies or foreign language option(s) of a master’s degree program. At
least 70 percent of the units used to fulfill the minimum requirements on a
master’s degree program shall be graded A, B, C, D, or F.
Point Average: To compute the grade point average, one shall divide the total
number of grade points earned by the number of units attempted. Units earned
with a Cr (credit) shall not be included in the computation nor shall an I
(incomplete) until one year has elapsed. The minimum GPA for a bachelor’s
degree shall be 2.0 (C); that is, the student shall have earned at least twice
as many grade points as units attempted.
4.5 Incomplete Grade
incomplete shall signify that a portion of required course work has not been
completed and evaluated in the prescribed time period due to unforeseen, but
fully justified, reasons and that there is still a possibility of earning
credit. It shall be the student’s responsibility to bring pertinent information
to the instructor and to reach agreement on the means by which the remaining
course requirements shall be satisfied. A final grade shall be assigned when
the work agreed upon has been completed and evaluated. An incomplete shall be
made up within one calendar year immediately following the end of the term in
which it was assigned. This limitation shall prevail whether or not the student
maintains continuous enrollment. Failure to complete the assigned work within
one calendar year shall result in an incomplete being counted as equivalent to
an F (or a NC) for grade point average and progress point computation.
4.52 A candidate
for graduation with the baccalaureate degree whose record carries a grade of
incomplete shall be graduated provided he or she is otherwise eligible for
graduation. However, the incomplete shall not be made up after the degree has
been granted. In order to preclude graduation with the incomplete grade, a
student shall be obliged to officially cancel the application for graduation.
Progress Grade: SP shall be used for courses that extend beyond one academic
term. It shall indicate that work is in progress and has been evaluated and
found to be satisfactory to date but that assignment of a precise grade awaits
completion of additional work. Cumulative enrollment in units attempted shall
not exceed the total number applicable to the student’s educational objective.
Work shall be completed within a stipulated time not to exceed one year;
exception shall be granted for graduate degree theses for which the time may be
up to two years but may not exceed the overall time limit for completion of all
master’s degree requirements. Extension of time limit shall receive prior
authorization by the Dean of Undergraduate Studies (for undergraduate courses)
or the Dean of the Graduate Division (for graduate courses).
4.71 A student
who registers for course 799A, Thesis, but does not complete the thesis by the
end of the semester or session in which he or she registers for it shall
receive, upon the recommendation of the thesis committee chair, an SP
(satisfactory progress) grade. This grade symbol shall remain on the student’s
record until the thesis is completed or up to two calendar years from the end
of the semester or session of registration in the course, whichever occurs
first. If at the end of two years the thesis is not completed, the grade NC (no
credit) shall be recorded unless an extension of time for completion due to
extenuating circumstances has been recommended in advance by the thesis
committee chair and the department chair or school director and is approved by
the Dean of the Graduate Division. A second registration in course 799A,
Thesis, shall be expressly prohibited.
4.72 A student
who has been assigned the SP for Thesis shall be required to register for
course 799B (0 units, Cr/NC) in a semester or session (within the two years as
outlined above) in which the student expects to use the facilities and
resources of the university; also the student shall be registered in the course
when the completed thesis is granted final approval.
5.0 Challenges and Revocations
instructor’s grading practices shall meet the highest professional standards of
objectivity, fairness, and accuracy. Testing procedures shall be designed
reasonably to measure the attainments of students in the subject matter covered
by the course.
grievance procedures shall offer the student a means of redress if an
instructor has abused university grading policy. They also shall offer the
instructor redress if falsely charged with abuse of University grading policy.
as authorized by policies and procedures approved by the Senate, no grade for a
course shall be assigned or changed except by the instructor responsible for
a student receives a lower grade than earned in a course due to a mistake by
the instructor, the instructor shall direct the Office of the Registrar to
raise the grade by completing the required form. If the grade is to be lowered,
the change shall have the approval of the dean of the appropriate academic
unit. The student shall be notified by the registrar when a change becomes an
official part of the student’s record.
instructor is expected to administer examinations or other exercises measuring
the level of student attainment in a manner reasonably calculated to minimize
the possibility of dishonesty by the student. When plagiarism or other
dishonesty does occur, normal grade expectations are altered.
6.0 Good Academic Standing: Academic standing for
undergraduate students shall be determined by the grade point average earned in
university courses. At the undergraduate level, good academic standing shall
mean that the student has an overall cumulative GPA and an SDSU cumulative GPA
of 2.0 or better.
7.0 Undergraduate Disqualification and Reinstatement
7.11 An undergraduate student whose grade point
average falls below a C average (2.0) for either all baccalaureate-level
college work attempted or all work attempted at San Diego State University
shall be placed on academic probation at the end of the semester. Provided a
student earns a C average or better in San Diego State University work during
the semester while on academic probation, academic probation may be continued
up to a maximum of three semesters. Academic Probation shall be lifted when the
student has attained a C average or better on all baccalaureate-level college
work attempted and on all work attempted at San Diego State University.
7.12 A student shall be disqualified at the end
of the fall or spring semesters if either of the following conditions exist:
(a) A student on probation fails to earn at least a 2.0 GPA average in San
Diego State University work for any semester while on probation, or (b) a
student on academic probation still has less than a 2.0 GPA in all work
attempted at San Diego State University at the end of the third semester on
probation. Undergraduate students who are on probation shall be subject to
disqualification at the end of the semester in which their academic record
first falls to or below the disqualification level as defined in Title 5 of the
California Code of Regulations, sec. 41300, and CSU Executive Order 393
(superseded by E.O. 823, 5/29/02).
7.21 First Consideration
7.211 Except under exceptional circumstances, a
disqualified student may not be reinstated earlier than the third semester
after disqualification. Disqualified students seeking reinstatement shall
petition for readmission or reinstatement during the normal admission
application periods established by the university. Under exceptional
circumstances, the Director of Disabled Student Services or an Assistant Dean
for Student Affairs may initiate a petition on behalf of a student for
reinstatement before the third semester. Such petitions shall be reviewed in
the same manner as other reinstatement petitions.
7.212 Criteria for the adjudication of an
application include either or both of the following: (a) removal of the
conditions that caused the initial poor academic performance that led to
disqualification and (b) evidence of baccalaureate coursework applicable to the
student’s degree program at San Diego State University. The coursework shall be
at a level clearly indicating progress to degree completion.
7.213 The dean or designee of the college of the
applicant’s proposed major shall make decisions on reinstatement.
7.214 Previously disqualified students shall be
readmitted with probationary status.
7.22 Second Consideration: Normally, students
who have been disqualified twice from San Diego State University shall not be
considered for reinstatement.
8.0 Unofficial Withdrawal (WU): The symbol WU shall indicate
that an enrolled student did not withdraw from the course but failed to
complete course requirements. It shall be used when, in the opinion of the
instructor, completed assignments or course activities or both were
insufficient to make normal evaluation of academic performance possible. For
purposes of grade point average and progress point computation, this symbol
shall be equivalent to an F. The U shall be awarded to a student who has not
completed any graded work in the class.
9.0 Official Withdrawal (W): After the 10th day of
instruction, a student may drop a course for a verified serious and compelling
reason. The undergraduate student shall obtain the signature of the instructor
and the approval of the college dean or designee. The graduate student shall
obtain the signature of the instructor and the approval of the college dean or
designee, or the dean of the graduate division or designee where required. For
late withdrawals processed from the 11th through the 20th day of classes, all
notation of the course shall be deleted from the student’s record; for late
withdrawals processed after the 20th day of classes, the symbol W shall replace
an assigned grade.
Change of Program
9.11 Withdrawing from a class after the 10th
day of instruction and before the last three weeks of instruction shall be permitted
only for verified serious and compelling reasons. Permission to withdraw from a
class during this period shall be granted only with the signature of the
instructor, who shall indicate the student’s grade in the class, and with the
approval of the college dean or designee; and for graduate students, with the
signature of the instructor, who shall indicate the student’s grade in the
class, and with the approval of the college dean or designee or of the Dean of
the Graduate Division or designee where required.
9.12 Students shall not be permitted to
withdraw from a class during the final three weeks of instruction unless
accident or serious illness creates conditions beyond the student’s control and
the assignment of an incomplete is not practical. All such requests shall be
accompanied by appropriate verification. Ordinarily, these withdrawals shall
involve withdrawal from the university and shall require the signature of each
instructor, who shall indicate the student’s grade in the class, and the approval
of the dean or designee of the college of the student’s major. For graduate
students, total withdrawal shall require the signature of each instructor, who
shall indicate the student’s grade in the class, and the approval of the Dean
of the Graduate Division or designee.
9.21 After the last day of the semester or
session, a student who wishes to change assigned grades to W grades shall
request to withdraw from the full semester’s or session’s work; no requests for
individual classes shall be accepted. Such requests may be granted only in
verified cases such as accident or serious illness where the cause for
substandard performance was beyond the student’s control. Only those
retroactive changes from an assigned grade to a W which are approved by the
instructor who assigned the original grade shall be made except that (a) the
dean or designee of the college of the student’s major shall authorize the
change of U to W, and (b) department chairs or school directors shall act on
behalf of instructors no longer affiliated with the university.
9.22 For graduate students, each retroactive
change from an assigned grade to a W shall be approved by the instructor who
assigned the original grade except that (a) the dean of the graduate division
or designee may authorize the change of U to W and (b) department chairs or
school directors shall act on behalf of instructors no longer affiliated with
the university or absent from the university for a length of time that would
unduly delay processing the withdrawal request.
10.0 Repeated Courses and Grade Forgiveness for Undergraduate
10.1 A student who receives a grade of C– or lower (fewer than 2.0 grade
points per unit) may request that the course repeat policy for grade
forgiveness be applied to that course. Students may request up to a limit of 16
units for course forgiveness, with the constraint that no more than one course
may be an upper division course. The
course repeat policy shall be applied to courses taken at San Diego State University,
except where enrollment is restricted or the student no longer qualifies for
admission to a course.
10.2 A course may be repeated once for grade forgiveness. Although the
original grade(s) shall remain on the transcript, only the latest grade shall
be used in calculating grade point averages. Courses taken in summer term and
courses taken through Open University shall be counted for grade forgiveness.
10.3 If a student repeats a course in which a grade of C or better was
received, only the original grade and units earned shall be used for
calculation of grade point average and units needed for the degree. In
addition, the only courses that may be repeated with a credit/no credit option
are those in which the student previously received a grade of no credit; if a
course taken for a grade is repeated credit/no credit, the original grade shall
continue to be used in computing grade point average.
10.4 To request that the repeat policy for grade forgiveness be applied
to a specific course, a student shall file appropriate notification with the
Office of the Registrar before the end of the change of program period. The
grade earned in that course the semester or session shall be used to calculate
grade point averages. If a course in which a student received a grade of C– or
lower is repeated without appropriate notification filed by the deadline or in
excess of the course repeat limitations, all grades for that course shall be
used in computing grade point average.
10.5 A course shall not be repeated for grade forgiveness by a student
found by the Office of Student Rights and Responsibilities to be guilty of
academic dishonesty in that course.
10.6 Enrollment in a repeated course shall not be allowed if the
student has already cumulatively repeated 34 units of coursework.
1.0 Approval of Candidates for Graduation
semester, lists of candidates for graduation shall be made available to
faculty. Lists shall be distributed as follows: (a) Senate office, one copy of
all lists; (b) Office of the Provost, one copy of all lists; and (c) academic
departments and schools, one copy of lists of candidates in the majors. Faculty
shall be notified of the distribution. The Senate copy of lists shall be made
available at the Senate meeting at which the full-time faculty members of the
Senate vote approval of the candidates for graduation in accordance with sec.
2.0 of the Preamble.
objecting to the appearance of any candidate’s name on any of the graduation
lists may register such objection through the department chair or school
director or the Senate office. The objections shall be forwarded to the
Provost, who shall investigate the objections and report to the Senate. The
Provost shall make necessary adjustments in the graduation list.
2.0 Summer Graduation: The faculties of the summer session
shall be expressly delegated the authority by the faculty of the university to
act for the faculty of the university in the matter of recommending all
candidates for graduation at the end of the summer session.
3.0 Required Scholarship for Graduation
Limit on Completion of Requirements for the Major: As authorized by Title 5 of
the California Code of Regulations, sec. 40401, departments or schools may
require that specific baccalaureate degree requirements be met within as few as
seven years of the date of the degree. The requirements shall consist of
advanced courses and examinations in areas of knowledge changing so rapidly
that information may be obsolete after seven years. Proposals to identify
degree requirements subject to the seven-year restriction shall be approved by
the department or school, college, and university. The requirements shall be
identified in the General Catalog, and departments or schools shall keep
evaluators informed how students may certify recency of subject matter. When a
student is required to repeat a course taken more than seven years before, only
the last grade shall be used in computation of the grade point average.
required by Title 5 reads:
undergraduate student shall complete with a grade point average of 2.0 (grade
C) or better:
“(a) All units applicable toward a
degree, including those accepted by transfer from another institution;
“(b) All units in the major; and
“(c) All units attempted at the
college granting the degree except that only those courses in which a letter
grade (A, B, C, D, F) is assigned shall be used in computing grade point
to interpret the work “applicable” in 40402(a) as excluding from the
calculation of the GPA all courses for which a failing grade have been recorded
shall be improper and unacceptable.
4.0 Graduation with Honors
with honors shall be granted to those undergraduate students in each graduating
class who achieve high grade point averages. Excellence shall be recognized at
three levels: cum laude (3.50–3.64), magna cum laude (3.65–3.79), and summa cum
determination of eligibility, two grade point averages are computed; both shall
satisfy the minimum grade point average for the appropriate honors designation:
(a) the GPA calculated on all units taken at this institution (a minimum of 24
graded units), and (b) the overall (cumulative) grade point average (including
both San Diego State University and transfer units).
for the final semester’s or session’s work shall be included in calculation of
eligibility for graduation with honors. Students shall be tentatively
designated as eligible for graduation with honors if the GPA meets required
standards at the beginning of the fall semester for mid-year graduates, and at
the end of the fall semester for May and summer session graduates. Notation of
cum laude, magna cum laude, or summa cum laude on transcripts and diplomas
shall be based on achievement when all courses for graduation are completed.
Grades for removal of incompletes and all other grade changes shall be received
in the Office of the Registrar no later than the end of the fifth week of the
semester in which the student plans to graduate, and the student shall file an
application for graduation before the published deadline.
recommendation of the major department or school, a student doing superior work
in his or her major field may be graduated with distinction in that field.
lists shall be distributed to the Senate Executive Committee, rather than to
the entire faculty.
5.0 Outstanding Graduates/Outstanding Graduates
Commencement each college and the Division of Undergraduate Studies shall
select an Outstanding Graduate who shall receive a bachelor’s diploma on behalf
of the graduating class.
be eligible for Outstanding Graduate, a student shall complete the college
course in not over 10 semesters (excluding summer sessions) and shall have not
fewer than 54 units in residence at San Diego State University. Three quarters
shall equal two semesters.
1.0 Nominations of persons to receive honorary degrees shall
be encouraged from any member of the San Diego State University community,
including Trustees, the Chancellor, presidents, faculty, students, staff,
alumni, Campus Advisory Board members, and other friends of the university.
Nominations originating in any of the campus communities shall be submitted to
the President of the University.
2.0 The Advisory Committee on Honorary Degrees shall review
all nominations and submit recommendations to the President.
Honors Societies, Student
1.0 Academic Honor Societies: An academic honor society shall
be a campus organization that values and reinforces the high academic standards
of the university and selects its members, at least in part, based on superior
2.0 Honor societies
shall receive academic sanction by the university through the appointment of a
faculty adviser subject to approval by the Provost.
3.0 Honor societies
shall be required to obtain on-campus status through the Office of Vice
President for Student Affairs. Campus wide multidisciplinary honor societies
shall be required to obtain approval from the Provost.
4.0 Honor societies
with on-campus status shall be represented by the Honors Council.
Hybrid, Online and Intercampus Classes: Definitions
online, and intercampus classes involve a formal educational
process in which student and instructor are not necessarily in the same
physical location, but interact in a synchronous or asynchronous manner through
technology. Classes in which 20% to 50% of the scheduled sessions are conducted
through this process are defined as hybrid. Classes in which greater than 50%
of the scheduled sessions are conducted through this process are defined as
in which the instructor is located on one SDSU campus and interacts with
students on another SDSU campus shall be defined as intercampus; such
intercampus classes shall be arranged through consultations between the
instructor and the appropriate personnel on each campus. For all three class
modes, any required synchronous interactions (e.g., weekly sessions, aperiodic
examinations, capstone presentations) shall be clearly established in the
official schedule of classes with respect to specific dates, days, times, and
locations as appropriate.
following guidelines shall apply to new hybrid and online classes.
2.1 The initial offering of a
given course by a given instructor in hybrid and online
modality shall be established
through consultations between the instructor of record, the department chair, the college curriculum committee, and the associate dean of the
college. An example “Initial Offering of Hybrid or Online Class” form to
facilitate such consultations may be found in the Curriculum Guide. Each college shall establish
and disseminate specific policies, expectations, and timelines for the
submission and approval of such hybrid/online courses and instructors. Proposed
hybrid/online course-instructors pairings that have not been previously
approved through the college’s established process may be removed from the
schedule of classes by the Dean’s office.
2.2 Hybrid online classes shall be so identified in the official
schedule of classes, which shall notify students of any required participation
in synchronous class activities beyond those session times indicated in the
schedule of classes.
2.3 The schedule of classes shall notify students of any software and
hardware required for participation in class meetings taking place when the
student and instructor will not be in the same physical location.
2.4 Ownership of materials, faculty compensation, copyright issues
and the use of revenue derived from the creation and production of hybrid and
online classes, including software, or other media products shall be in
accordance with the policy on Intellectual Property.
2.5 Regardless of the modality in which they are offered, classes
should be consistent in terms of purpose, scope, quality, assessment and
expected learning outcomes with other classes bearing the same department code,
number, and course title. Courses shall
meet all the standards set forth in the Curriculum Guide regardless of their
2.6 Students enrolled in hybrid and online classes shall not be
denied access to advisement, grievances, or other key academic rights and
services, nor shall they be excused from the academic responsibilities expected
of all students.
Impaction and Enrollment
1.0 As part of The California State University, San Diego State
University shall be committed to providing qualified students with the greatest
possible access to excellent higher education and lifelong learning.
Accordingly, the university shall continue to search for innovative ways to
provide access with available funding.
2.0 Selection criteria shall allow the university to enhance,
not compromise, the diversity reflected by our enrollment. Diversity shall
remain an important concern of the University.
3.0 Enrollment management strategies shall evolve with the
consultation of various constituencies, so that the use of selection criteria
or other techniques shall not distort the current array and balance of
4.0 Changes in the proportions among lower division, upper
division, and graduate division students as well as among majors and
professional programs shall be a fundamental policy question. Changes in the
relative growth of these populations shall be deliberative, consultative policy
5.0 Enrollment management shall take into account and increase
where appropriate the impact on the ratio of tenured and tenure-track faculty
to lecturers insofar as it affects faculty responsibilities in teaching,
advising, professional growth, shared governance, and curriculum development.
Decisions regarding changes in this ratio for the university, colleges,
schools, departments, and programs shall occur through consultation.
6.0 The University shall recognize its commitment to the
greater San Diego region, including Imperial County, and in the admissions
process shall consider its responsibilities to the region.
University shall admit all CSU-eligible, upper division place-bound students
who reside within its regional service area. Place-bound admission may be
determined by (a) a low-income designation using a measure such as eligibility
for application fee waiver or (b) an essay addressing place-bound status.
University shall admit all first-time freshmen who are CSU-eligible with no
remedial needs and who reside within its regional service area. This policy
shall provide greater access to local students and shall support the Trustees’
policy to reduce the need for remedial coursework.
University shall admit all first-time freshmen within its regional service area
who are CSU-eligible and who graduate from high schools where educational
opportunities are limited by economic circumstances.
7.0 The Committee on Academic Policy and Planning shall
annually review the previous year’s outcomes as well as any enrollment
management changes proposed by the administration, and it shall annually report
to the Senate. This review shall include consultation with, among others, (a)
the Associated Students, (b) the college councils of chairs, and (c)
administrative divisions, including staff, particularly in units that act as
liaisons with the San Diego community and the public schools.
8.0 The University shall solicit the concerns of external
constituencies and shall advise them of anticipated changes in the University’s
selection criteria for admission.
Curriculum and Academic Policy
1.0 An SDSU-IV Campus Admissions Board shall have authority to apply
principles acceptable to the San Diego State Enrollment Services Board in
admitting special applicants, especially in regard to Title 5, sec. 50801
(Adult Special Students).
2.0 All curricular activities and academic programs of the IVC
shall maintain and reflect the traditions and standards of San Diego State
University. All graduates from the IVC shall be awarded San Diego State
3.0 Curricular Procedures: Curricular proposals for new
courses, new minors, new emphases, topics courses, and changes in courses,
programs, and degrees offered at the IVC shall be initiated either by the IVC
or by academic departments or schools of the San Diego campus; however, in
either case such initiations shall be approved both by the IVC and by the relevant
San Diego campus department or school and college before University review and
San Diego campus departments or schools and their colleges shall by committees
and periodic reviews share with the IVC the responsibility for the quality of
IVC programs and courses.
consultative approval of the relevant academic departments or schools and the
Chairs of the Curriculum Committee and Graduate Council of the San Diego
campus, the IVC may make minor substitutions in approved programs to fit local
needs and faculty availability.
to implement an undergraduate degree already offered at the San Diego campus
shall be routed as follows: IVC faculty, IVC Dean, San Diego campus department
or school, San Diego campus college, academic deans, Committee on Academic
Policy and Planning, Committee on Academic Resources and Planning,
Undergraduate Curriculum Committee, Senate, the President.
1.0 The intellectual property policies of the university shall
consist of two components: (a) the SDSU Patents policy and (b) the SDSU
Copyrights, Trademarks, and Trade Secrets policy. Intellectual property shall
include works of authorship, inventions, and discoveries that may be subject to
protection by copyrights, trademarks, patents, and trade secrets. (See also
Copyrights, Trademarks, and Trade Secrets; and Patents.)
2.0 These intellectual property policies shall foster and
encourage the development of creative works and further to protect the rights
of all parties involved, namely: San Diego State University, the San Diego
State University Research Foundation, San Diego State University faculty,
staff, and students, and external sponsors and contractors. Furthermore, these
policies shall serve to educate the university community in the proper use of
intellectual property and the application of intellectual property law.
3.0 Members of the university community shall become familiar
with the provisions of these policies before engaging in activities covered by
these policies. It may be necessary to disclose the creation of intellectual
property and to sign a written agreement regarding this work. Inquiries
concerning these policies shall be addressed to the Vice President of Research.
1.0 Declaration of Pre-major and Major
admitted freshmen shall be admitted to a pre-major or as undeclared. Newly admitted transfer students shall be
admitted to a major or pre-major.
lower division student may request a change from one pre-major to another
pre-major at any time; similarly, a lower division student may change from
undeclared to a pre-major at any time.
upper division student shall have a declared major or pre-major.
student may major in two departments or schools. All requirements for both majors shall be
satisfied; units for courses that could satisfy requirements in both majors
shall be counted only once.
student may earn two majors in one department or school only where specific
combinations of majors are authorized in the Catalog. All requirements for both majors shall be
satisfied; units or courses that could satisfy requirements in both majors
shall be counted only once. Students
pursuing two majors in one department or school shall be required to file with
the Evaluations Office a master plan approved by the major department or
2.0 Changes in Undergraduate Major
upper division student may request a change from one major to another major at
division students wishing to change majors into any subject area that has
limited admission quotas may do so only with written permission from the
department, school, or program. Such
transfers shall be counted toward the quota established for each academic
subject area concerned.
catalog in effect at the time of a change in major shall govern the
requirements for that major, unless the student elects to meet the requirements
in effect at the time of graduation.
Matriculation by Faculty
1.0 Members of the faculty of San Diego State University may be
candidates for degrees on this campus.
2.0 Faculty may not seek degrees or register for courses
within their own departments, programs, or schools and retain faculty status in
1.0 The minor shall provide the opportunity to develop a degree
of competence in a field beyond the area of major course of study. Like the
major, the minor shall offer an integrated and coherent pattern of coursework
organized around the principal areas of interest or subfields of academic disciplines
and interdisciplinary areas. It shall combine lower and upper division
coursework in proportions appropriate to the various disciplines.
minor shall consist of 15–24 units, the specific number to be determined by the
academic departments, schools, and programs and approved through the normal
university curricular process. Minors that require considerable lower division
preparation for upper division work shall tend to include more units than
12 units of coursework in the minor shall be upper division. A minimum of six
upper division units shall be completed at San Diego State University. In
minors where the number of prerequisite lower division units precludes taking
12 upper division units without exceeding a total of 22 to 24 units, the
required upper division course work may be reduced to six units with the
approval of the Undergraduate Curriculum Committee.
3.0 Subject Areas
schools, and programs offering minors shall indicate the specific subject areas
to which individual courses relate rather than permit a merely random selection
of courses from a department, school, or program.
subject areas in which programs in the minor are offered should be such that
the limited number of units required in a minor is sufficient to enable a
student to achieve a reasonable degree of competence in the area. The degree of
competence achieved shall be considerably less than that required by a major
but should nevertheless constitute a worthwhile educational objective.
4.0 Courses taken in satisfaction of a minor may be used to
meet requirements in General Education. In addition, courses taken to satisfy
the preparation for the major requirements may be used as a part of a minor.
However, no course shall be used to satisfy the requirements for both a major
and a minor.
5.0 The minimum grade point average for awarding a minor at
the time of graduation shall be 2.0 or better in all units applicable toward
that minor, including those accepted by transfer from another institution.
Mission and Goals
1.0 Mission: The mission of San Diego State University shall be
to provide well balanced, high quality education for undergraduate and graduate
students and to contribute to knowledge and the solution of problems through
excellence and distinction in teaching, research, and service. The university
shall impart an appreciation and broad understanding of human experience
throughout the world and the ages. This education shall extend to
in many areas, such as the arts and technology,
advancement of human thought, including philosophy and science,
development of economic, political, and social institutions, and
physical and biological evolution of humans and their environment.
The university shall
accomplish this through its many and diverse departments and interdisciplinary
programs in the creative and performing arts, the humanities, the natural and
mathematical sciences, and the social and behavioral sciences. Through the
President’s Shared Vision, students, parents, faculty, staff, administrators,
and the community have identified the following five challenges:
extend and enhance the university’s deep and abiding commitment to academic
excellence expressed through superior teaching, research, creative activity,
and public service;
nurture a learning centered university that supports the growth and development
of the whole person;
create a community proud of its diversity and committed to furthering social
justice on and off campus;
promote the growth, development, and wise use of our human and fiscal
create a global university.
2.0 Academic Goals: Responding to these and other challenges,
the university shall pursue the following academic goals to sustain and
strengthen our position as a leading university:
encourage the intellectual and creative development of a diverse group of
students by helping them learn about themselves and others, their own and other
cultural and social heritages, and their environment;
foster development of critical thinking, writing, reading, oral communication,
and quantitative and qualitative analysis as well as a commitment to lifelong
learning and international perspectives needed to contribute to communities and
fields of endeavor;
provide the basis for informed citizenship in a democracy;
offer advanced undergraduate and graduate students professional training and
preparation for further study in a broad range of disciplines, with special
emphasis on the preparation of teachers;
support faculty in developing specialized contributions to knowledge, including
innovative curriculum and pedagogy responsive to intellectual and professional
needs of undergraduate, master’s, and doctoral students;
support faculty in their professionally related community activities and
informed exchanges with diverse professional and lay communities that
strengthen the university’s courses and scholarship;
encourage scholarship, including the creative and performing arts, by students,
faculty, and administrators from all areas of the university; and
continue our commitment to research, including the expansion of externally
funded projects and doctoral programs where appropriate.
3.0 The Faculty: Given these challenges and academic goals, we
hope to create
Faculty of Teacher Scholars: Every faculty member shall demonstrate excellence
as a teacher scholar. The faculty shall adopt and evaluate innovative teaching
methods and shall incorporate active scholarship into teaching. The
university’s research orientation, distinctive within The California State
University, shall afford graduate and undergraduate students the opportunity to
become involved in research as well as interact with active research faculty.
Faculty That Meets the Needs of Departments, School, and Programs to Provide
Quality Degree Programs: Proud of our accomplishments in many areas, we shall
continue to build upon the excellence of our academic offerings.
3.3 A Faculty That Is Diverse: Because academic discourse is informed
and enriched by diverse ideas, the university shall diversify its faculty to
meet the academic need for various perspectives and experiences, to address our
student demographics, and to prepare students for the world in which they will
live and work.
Faculty That Provides International Perspectives: In our increasingly global
society, we shall recruit faculty who can bring international perspectives to
their work, who are committed to internationalization in their teaching and
scholarship and in advising students, and some of whom are bilingual or
Faculty with Community Based Interests. To strengthen the university’s courses
and scholarship and to bring university expertise the community, the faculty
shall address the needs of the region through teaching, research, and service,
which may include community-based activities such as applied research, training
grants, and service learning.
Faculty That Provides Interdisciplinary Perspectives. Because societal issues
are multidimensional and transcend traditional academic disciplines, the
faculty shall be expert in its disciplines and shall collaborate across
disciplines to encourage students to work in groups and to provide an
integrated educational perspective.
4.0 Diversity: Diversity shall be an essential consideration in
all university policies and decisions, and shall be guided by the following
statements that shall be published in staff and faculty handbooks, in the
University Policy File, in the University General Catalog, the Bulletin of the
Graduate Division, the IVC Bulletin, and linked from the Mission and Goals
section on the main University web home page.
Diego State University is a community diverse in race, ethnicity, language,
culture, social class, national origin, religious and political belief, age,
ability, gender, gender identity, and expression, and sexual orientation. As a
university committed to learning in all its forms, San Diego State University
recognizes the need to attract and retain a critical mass of diverse persons
who will advance its goals and ideals. This fundamental commitment to diversity
1) enriches the institution and provides an atmosphere in which all human
potential is valued, 2) promotes learning through interactions among people of
different backgrounds and many perspectives, and 3) better enables the
university to prepare all members of its community to promote social responsibility,
equity, freedom, and productive citizenship in a global society.
means not only the opportunity for all groups to be represented among faculty,
student, staff, and administration but also the support for these persons as
they seek the highest achievements. Attitudes, actions, programs, and policies
that foster diversity engender the vigorous exchange of ideas, enhance respect
and consideration for individuals and groups, strengthen the understanding of
our mutual dependence, and form the core of the university. Diversity promotes
enriched learning and produces positive educational outcomes for all.
efforts to increase the diversity of the faculty, staff, administration, and
students shall continue as a high priority, and as access increases, the
university will create changes in its environment that enhance the
opportunities for the success of all members of the campus community.
university shall cultivate a campus climate that promotes human dignity,
civility, and mutual appreciation for the uniqueness of each member of our
community. Because the university’s educational goals are founded on the values
of intellectual honesty, appreciation for diversity, and mutual respect, it is
critical that our academic and co-curricular programs, scholarships, courses,
workshops, lectures, and other aspects of campus life reflect diverse
perspectives. Freedom from discrimination, harassment, and violence against
persons or property is a basic right and is requisite for learning. Freedom of
speech shall be protected. By the same token, the campus community shall
denounce and confront acts of intolerance, abusive behaviors, and the beliefs
and past events that have separated us as a people.
1.0 In compliance with federal and state law, San Diego State
University has adopted a Student Records policy designed to protect the
confidentiality of student records. The policy shall be maintained in the
Office of the Provost and shall be the governing document in this matter.
such records as are demonstrably and substantially relevant to the educational
or related purposes of the university, its divisions, departments or schools,
or agents shall be generated or maintained.
student shall be required to furnish, but may do so voluntarily, information as
to the student’s race, color, religion, sex, handicap, marital status, age,
national origin, or political affiliation or preferences, except as
specifically required by state statute, federal law, or valid federal or state
rules or orders.
2.0 Student Rights
federal Family Education Rights and Privacy Act of 1974 (20 U.S.C. 12329) and
regulations adopted there under (45 C.F.R. 99), and the California Education
Code, secs. 22509–22509.18, require the university to provide students access
to their official education records and an opportunity to challenge such
records when their accuracy or appropriateness is in question. Further, the
laws generally prohibit the disclosure of personally identifiable information
from a student’s education records without the prior consent of the student.
2.21 Students shall have the right to
protection from improper disclosure of personally identifiable information from
their education records.
2.22 Without the prior written consent of the
student, disclosure of personally identifiable information from the student’s
education record is prohibited, except for the following: (a) release of such
information to a specified list of officials with a legitimate educational
interest in the record; (b) release of such information in response to a court
order, health or safety emergency, or approved research project; or (c) release
of public Directory Information not previously restricted by the student.
2.31 Students shall have the right to inspect
and review with an appropriate university official or employee of the academic
or administrative unit that maintains the records, the education records or
pertinent portion thereof.
2.32 The right to inspect and review education
records shall include (a) the right to an explanation or interpretation of the
record, where appropriate, by a qualified university official or employee and
(b) the right to obtain copies of the record, unless otherwise provided by this
policy, where failure to provide copies would effectively curtail the right of
2.33 Access to inspect and review such records
shall be granted no later than 15 working days following receipt of the request
of Personally Identifiable Information
2.41 Personally identifiable information from
the education records of students, except Directory Information not previously
restricted by the student, is considered confidential and may not be disclosed
to any party for any purpose without the prior written consent of the student.
2.42 Exceptions to this general policy, as
provided by state and federal law, shall be as follows:
a. Officials and employees of The California State University
who have been determined by the Director of Enrollment Services to have a
legitimate educational interest in the educational record;
b. Officials and employees of another education institution in
which the student seeks or intends to enroll;
c. A court of law, pursuant to the receipt of a court order,
process, or subpoena that specifically seeks access to the education records of
a named student, and then only by consent of the Director of Enrollment
d. A health or safety emergency, and then only by consent of
the Director of Enrollment Services;
e. A research project within the university, and then only by
consent of the Director of Enrollment Services;
f. In connection with financial aid for which a student has
applied or which a student has received;
g. Organizations conducting studies for, or on behalf of, the
university, education agencies, or institutions for the purpose of developing,
validating, or administering predictive tests, administering student aid
programs, improving instruction, and for accreditation purposes; or
h. The Comptroller General of the United States, the Secretary
or Assistant Secretary of the U.S. Department of Health and Human Services, the
U.S. Commissioner of Education, the Director of the National Institute of
Education, and state educational authorities.
2.51 Students may challenge the content of
their education records and request that a specific record be amended on the
grounds that the record is (a) inaccurate, (b) misleading, (c) an
unsubstantiated personal conclusion of the observer, (d) a conclusion or
inference outside of the observer’s area of competence, (e) not based upon the
personal observation of a named person within the time and place of the
observation noted, or (f) otherwise in violation of their privacy or other
2.52 Rights afforded to students sec. 2.51
shall not be interpreted as permission to contest the assignment of grades.
3.0 Records and Retention
3.11 The class roster contains the names of all
students enrolled in each class.
3.12 The class roster shall be retained on the
server for a minimum of seven years.
and Attendance Records
3.21 Grade records shall contain notations
related to a student’s progress in a class but may also reflect class
attendance and office visits.
3.22 Records shall be retained by the
instructor or the department or school for seven years after the conclusion of
3.23 Instructors, upon leaving the employment
of the university, shall surrender their records to the department chair or
3.24 Graduate teaching assistants and temporary
faculty shall turn in all class records to the department chair or school
director at the end of each semester or session.
3.25 Instructors, upon leaving the employment
of the university or upon taking leave from the University, shall surrender
their incomplete grade contracts to the department chair or school director.
and Course Papers: Examination papers, reports, and other course papers may be
retained by the instructor only if the instructor communicates to the student
at the time of assigning such materials the instructor’s intention to retain
3.31 Instructors who retain examinations or graded
work, hard copy or electronic, shall provide reasonable access to them.
3.32 Instructors shall dispose of examinations,
reports, and other graded work no later than the day after the last day of the
semester (excluding summer session) after the semester during which the student
was enrolled provided that no grievance has been filed with the Student
3.33 Examinations, reports, and course papers
shall be returned to the students in accord with each student’s right to
confidentiality, which, however, shall not apply to dissertations or
comprehensive examinations at the master’s or doctoral level.
1.0 Early Registration
1.11 “Early registration” shall be defined as
the opportunity to enter the registration process earlier than the normally
scheduled registration time in order to adjust a class schedule to sanctioned
1.12 Every effort shall be made to protect the
value of each student’s regular registration time.
1.13 Early registration may be used to
accommodate students of those groups whose services to the university or
special circumstances require early registration. “Special circumstances” shall
not include self-imposed time constraints.
1.14 Early registration shall not be used as a
reward or perquisite for any student or group of students.
for adding or removing groups
1.21 Proposals to add or delete of a group
shall be evaluated by the Provost in consultation with the Vice President for
1.22 The Provost shall forward each proposal
with recommendations and justifications to the Committee on Academic Policy and
Planning, which shall present as information to the Senate recommendations
along with the current list of privileged groups.
2.0 Registration Sequence
University recognizes that new students are best prepared for successful
matriculation if they are familiarized through orientation with the array of
academic and student services available to support their studies.
new students are invited to attend an orientation to the University. Once a new student has attended his/her scheduled
orientation, he/she shall receive priority to register for classes.
orientations for new transfer students shall be scheduled after current
seniors, current juniors, and new freshman students have been provided an
opportunity to register.
for a group below shall not begin before registration for an earlier group has
received an opportunity. The
registration sequence shall be as follows:
a. Members of Early Registration groups
b. New freshmen students who attend an
c. Second-semester freshmen (i.e. immediately
following the first semester
d. Graduate students
e. Seniors (90 units and above)
f. Juniors (60-89 units)
g. New freshmen students who do not attend
h. New transfer students who attend an
i. New transfer students who do not attend an
j. Sophomores (30-59 units)
k. Other freshmen (in third and subsequent
semesters before sophomore status)
of Registration Opportunity:
2.51 A newly admitted student withdrawing from
school after registration but before the end of the refund period shall lose
priority order and shall apply for admission to the university as a returning
2.52 A continuing student may preserve his or
her priority order without registering during any four consecutive semesters of
matriculation at San Diego State University by taking the following action:
Before the last day of the semester of intended leave, the student shall
signify an intention by informing the Registrar of a Leave of Absence Request
through SDSU WebPortal.
2.53 No student shall be permitted more than
four consecutive semesters of approved leave during matriculation at San Diego
State University, after which time, if the student fails to register for a semester
or withdraws from the university before the closing date of free withdrawl, he
or she shall lose registration priority and be required to apply for admission
to the university as a returning student.
2.54 No student shall be permitted to register
during a semester for which he or she has indicated intent to take a leave of
Review of Departments,
Schools, or Programs
1.0 An academic review (a) shall assist a department, school,
or program in improving its instructional, research, and professional programs,
(b) shall review how the faculty have used their resources, (c) shall evaluate
the quality of degree programs, (d) shall chart the direction of growth, (e)
shall elucidate need for further support, and (f) shall examine the academic
health of the unit. The review shall assist in department, school, or program
planning and in requests for new degrees and programs. The contents and format
of the academic review shall be aligned with those for academic plans.
2.0 Review Panel
each department, school, or program shall be reviewed periodically by an
appropriate panel. The faculty of the unit shall be consulted by their dean in
selecting the panel members. The panel shall comprise faculty from other
appropriate universities and institutions and from related departments or
schools at San Diego State University. Panel members shall be acceptable to the
review may be coordinated and integrated with an accreditation; if, however, an
accreditation visit has occurred within about a year, the academic review panel
may choose to accept or augment the accreditation report. The academic review
shall involve the cooperative efforts of the department, the college dean, the
Dean of the Division of Undergraduate Studies, Vice President for Research/Dean
of the Graduate Division. The Provost shall assign the responsibility to
coordinate an academic review to the Dean of the Graduate Division, to the Dean
of Undergraduate Studies, or to another administrative officer.
a panel has been constituted, the department, school, or program shall be
notified and arrangements shall be made for a visit at a mutually agreeable
time. The deans shall see that the administration and faculty provide a
self-study following guidelines distributed by the office of the Provost. The self-study may include other relevant
information as members of the panel may request. Student participation in the
review shall be provided by interviews, surveys, class visitations, or other
least two weeks before the panel convenes on campus, such data shall be
provided to the panel, the Provost, the Vice President for Research/Dean of the
Graduate Division, the Dean of Undergraduate Studies, the dean of the college,
and appropriate members of their staffs.
4.0 Agendas shall be established by appropriate
panel shall be requested to submit a report or reports to an appropriate
reports connected with the review shall be confidential and shall not be
released without permission of the department, school, or program. Excerpts or
summaries of the review documents shall be released by the college dean or the
Vice President for Research/Dean of the Graduate Division or the Dean of Undergraduate
Studies only after consultation with the department, school, or program for use
by curriculum committees or as required by the Chancellor’s Office or state
6.0 The department, school, or program shall be given an
opportunity to respond to the panel’s report, after which the administration
and faculty shall meet to discuss the report.
7.0 SDSU-IV Campus
overall review of SDSU-IV Campus programs, facilities, and Master Plan shall be
conducted approximately every five years. The review panel shall include
members of the San Diego campus Committee on Academic Policy and Planning,
other appropriate members of the San Diego campus, and persons external to the
two years of the completion of the overall review, each academic degree (major,
minor, and graduate) on the SDSU-IV Campus shall be reviewed by a panel of
faculty members from relevant academic areas on the San Diego campus and
members external to San Diego State University from institutions with similar
demographic features and academic programs. This review shall assure that
program content and quality are as similar as possible.
reviews of San Diego campus degree programs shall include in the self-study
systematic written descriptions of the same degree programs on the SDSU-IV
Campus. In addition, faculty members and students from the SDSU-IV Campus shall
be invited to the San Diego campus for participation in the reviews.
described in sec. 7.2 shall be held periodically to assure comparability
between the academic degree programs of the two campuses.
1.0 General Education
1.11 San Diego State University shall honor
certification by California community colleges for General Education requirements
to a maximum of 39 state-mandated General Education units as outlined in Title
5 of the California Code of Regulations.
1.12 Transfer students who have been certified
for 39 units shall be required to complete an additional nine units of approved
General Education courses at San Diego State University to comply with the
Title 5 provision that at least nine units shall be earned at the campus
granting the degree.
without Certification: Transfer students not receiving a 39-unit certification
may receive General Education credit for baccalaureate courses taken at other
institutions in two ways:
1.21 The transfer course shall appear on
approved General Education course lists submitted to the CSU Chancellor and
shall have been taken while included on the approved course list. This list
shall include courses within Communication and Analytical Reasoning,
Foundations, and Explorations in the San Diego State University General
1.22 The transfer course shall clearly satisfy
the criteria for General Education courses as defined by Title 5 of the
California Code of Regulations, by CSU Executive Order 595, and by the
appropriate section of the San Diego State University Curriculum Guide. Such
determination shall be made by the Associate Dean of the Division of
Undergraduate Studies in consultation with the Committee on General Education.
2.0 California Articulation Number System: Departments or
schools may choose to participate with one or more courses in the California
Articulation Number (CAN) system. Transfer courses bearing published CAN
numbers the same as those published in the San Diego State University General
Catalog shall be acceptable for all purposes in lieu of the SDSU courses,
provided that the transfer courses be taken (a) after publication of the CAN
number in the San Diego State University General Catalog and (b) before
publication of the San Diego State University General Catalog deleting CAN
numbers for courses that SDSU departments or schools have withdrawn from the
3.0 Choice of Catalog: Students may select the General
Education requirements in effect during the academic catalog year in which they
entered San Diego State University, another campus in the system, or a
California community college, even if they declare or change their major in a
later year. All other requirements (including GE) shall continue to be governed
by the catalog in effect in the academic year in which students declare or
change their major, or in the academic year in which they graduate. This option
shall apply only to students who maintain continuous enrollment either (a)
solely at San Diego State University or (b) at San Diego State University and a
California Community College or another CSU campus.
At the time
of initial registration no student shall be permitted to enroll in more than 17
units. Beginning the first day of the
first week of classes in any term, a student may add courses in excess of 17
units. Students should expect to spend in class and study a total of three
hours per week for each unit of college work attempted.
Universal Access to
Information Technology Resources and Services
1.0 San Diego State University is committed to providing an
educational environment that assures comparable access to electronic and
information technology for individuals with disabilities.
2.0 The University affirms that Academic Senate Resolution
AS-2700-05/FA on Student Access to Academic Information Technology.
and information technology services developed by or for an official unit of the
university, or its auxiliary organizations, shall be designed to be compatible
with and accessible through commonly used assistive technology. This includes websites developed by
individual employees on University servers and used in support of university
services, programs, and courses available to the campus community.
websites (legacy sites) shall be brought into compliance with minimum web
the extent possible, the University shall provide course material that is
accessible to all persons regardless of disability.
University shall make every effort to assure that vendor-supplied electronic
and information technology products and services comply with this accessibility
Senior Director for Information Technology/Chief Information Officer, working
in conjunction with appropriate committees, shall establish and implementation
plan with appropriate timelines and milestones for assuring compliance with
executive orders and state and federal laws.
The implementation plan shall include definitions of minimal
accessibility standards and be clearly posted on the University’s website.
Senior Director for Information Technology/Chief Information Officer shall be
responsible for web accessibility compliance and training, including the
development of a communication plan to educate the campus about the policy.
plans and progress reports shall be provided on a regular basis.
sanctions shall be developed, up to and including the shutting down of
inaccessible websites. No sanctions
shall be imposed until notice has been given to the individual or unit
responsible for the website, and shall proceed in accordance with due process.
1.0 “Academic administrator” shall refer to personnel holding
full-time administrative positions in the division of Academic Affairs and to
academic department chairs and directors of schools.
2.0 Tenure for Academic Administrators: When an individual is
being considered for appointment to a full-time academic administrative
position, the President shall request and consider the recommendations of the
relevant department(s) or school(s) from which the person has requested a
tenured position. In arriving at these recommendations, the unit(s) shall
consider appropriate rank and tenure status, were that person to be considered
at that time for appointment as a faculty member in the unit(s).
administrator status shall be granted by and at the pleasure of the President
of the university. The privileges of emeritus administrator status shall be
those of faculty emeritus status upon recommendation of the President of the
Review of Academic
1.0 Annual Review: The Provost shall conduct an annual review
of the following academic administrators: deans of the colleges, Dean of the SDSU-IV
Campus, and Dean of the Library and Information Access.
Provost shall consult with appropriate representatives of the college, to
include the department and program chairs, school directors, and Senators of
faculty member may provide information through a representative as defined in
conclusions of the recommendations of the Provost shall be reported to the
2.0 Five-Year Review of Academic Administrators and Their
review shall be a cooperative effort by the administration, faculty, students,
and administrative office under review (a) to appraise the administrator and
the administrative office in meeting the leadership and management objectives,
(b) to report to the President the results of the review, and (c) to recommend
action to be taken to improve the effectiveness of the administrator and
office. The President shall carefully weigh the results in the continuing
evaluation of the administrator and office. The review shall be collegial and
shall effect a periodic renewal of understanding among the administrator’s
several constituencies about the goals and responsibilities of the office, and
it shall provide the occasion to consider educational philosophies,
interpretations of goals, and expectations for leadership and management within
the office; at the same time, it shall require examining the conditions in
which the administrator and the office must operate. The report shall focus on
issues that have been resolved and are yet to be resolved by the administrator
and the faculty. In summary: (a) the review panel shall be both representative
of and acceptable to all parties (faculty, administration, students, and the
administrative office); (b) the review process shall ensure the full
participation of these parties; (c) the report shall be timely, respectful of
persons, but specific in its recommendations; (d) and a report shall follow on
the implementation of specific recommendations.
The periodic review process shall occur in the fifth year of the administrator’s
tenure in the office and every five years thereafter unless the review is
initiated earlier by special request. The special request to advance the review
may be initiated by the administrative office to be reviewed, the faculty, or
the administration. Circumstances warranting such a request shall be unusual
but compelling from the point of view of the constituency requesting the
review. The scheduling of reviews shall be the responsibility of the Provost or
of Review Panels
2.31 For college deans, the SDSU-IV Campus
Dean, the Dean of the Library and Information Access, and their offices:
a. Internal faculty (six): For college
deans the department and program chairs and school directors shall arrange for
the nomination and election of 12 nominees by the faculty; six of the 12
nominees shall be selected by the Provost in agreement with the dean being
reviewed and the college faculty committee determined by the college. Nominees
to and members of the review panel should be perceived by the college’s
constituencies as objective, discreet, and representative of the diverse
educational philosophies within the college. For the dean of the SDSU-IV Campus
and for the Dean of the Library and Information Access, three faculty members
shall be selected from a pool of six nominated respectively by the full-time
faculty of the SDSU-IV Campus or of the Library.
b. External faculty (one): For college
deans the Senate Executive Committee shall determine the Senate procedures
whereby a pool of 14 faculty members, with at least one from each college and
the library, can be established annually in the early fall to be on call to
serve as external members of review panels; the external member of the panel
shall be selected from the pool by the Provost in agreement with the dean being
reviewed and the college’s appropriate faculty committee. For the dean of the SDSU-IV
Campus and the Dean of the Library and Information Access, two external members
shall be selected for the review panel from the Senate pool.
c. Students: for college deans, two
(usually one undergraduate and one graduate). The college’s student
organization(s) shall nominate four students (usually two undergraduates and
two graduates); two (usually one undergraduate and one graduate) shall be
selected by the Provost in agreement with the dean being reviewed and the
college’s appropriate faculty committee. For the Dean of the SDSU-IV Campus
there shall be one student member on the panel, to be selected as above from
two nominees. For the Dean of the Library and Information Access, the
Associated Students shall nominate two students, one of whom shall be selected
by the Provost in agreement with the Dean of the Library and Information Access
and with Library members of the reviewing panel.
d. Administrators: for college deans and
the Dean of the Library and Information Access, one dean from the San Diego
State University Academic Deans’ Council and one administrator from another
university with similar responsibilities. The member of the Academic Deans’
Council shall be selected by the Provost in agreement with the dean being
reviewed and the college’s appropriate faculty committee. The external
administrator shall be selected by the Provost in agreement with the
administrator being reviewed and the college’s appropriate faculty committee.
For the Dean of the SDSU-IV Campus, the panel shall include one member of the
Academic Deans’ Council, to be selected as above.
e. Internal staff member: For college
deans, the Dean of the SDSU-IV Campus, and the Dean of the Library and
Information Access, an election among staff shall determine four nominees from
whom one shall be selected by the Provost in agreement with the dean being
reviewed and the college’s appropriate faculty committee. Nominees to and the
member of the review panel the panel should be perceived by the college’s
constituencies as objective, discreet, and representative of the diverse
educational philosophies within the college.
f. Community member outside the
university: for college deans and the Dean of the SDSU-IV Campus, one community
member outside the university shall be selected by the Provost in agreement
with the dean and the appropriate faculty committee within the college as
determined by that unit.
2.32 Dean of the Division of Undergraduate
Studies, Dean of the College of Extended Studies, and Their Offices
a. Faculty (six): The faculty of each
college and the SDSU-IV Campus shall nominate two faculty members; six of the
nominees shall be selected by the Provost in consultation with the President
and in consultation with the Dean of the Division of Undergraduate Studies or
the Dean of the College of Extended Studies and the Chair of the Senate. To
ensure sufficient time for election, the Provost shall give at least one
month’s notice of the deadline for submitting the names of those elected.
b. Administrators (two): one member of
the San Diego State University Academic Deans’ Council and one administrator
with similar responsibilities from another university. Both shall be selected
by the Provost in agreement with the administrator being reviewed and the Chair
of the Senate.
c. Students (two): two undergraduates for
review of the Dean of the Division of Undergraduate Studies; one undergraduate
and one graduate both with recent experience in the College of Extended
Studies. Four nominees shall be chosen by the Associated Students; two shall be
selected from the nominees by the Provost in agreement with the dean being
reviewed and the Chair of the Senate.
d. Staff member: An election among staff
shall determine four nominees from whom one shall be selected by the Provost in
agreement with the Dean of the Division of Undergraduate Studies or the Dean of
the College of Extended Studies.
2.33 Vice President for Research/Dean of the
a. Faculty (six): The faculty of each
college and the SDSU-IV Campus shall nominate two faculty members; six of the
nominees shall be selected by the Provost in consultation with the President
and in consultation with the Vice President for Research/Dean of the Graduate
Division and the Chair of the Senate. Procedures for the nominations shall be
determined by the faculty of each college. To ensure sufficient time for
election, the Provost shall give as much notice as possible, but no less than
one month’s notice, of the deadline for submitting the names of those elected.
b. Administrators (two): one member of
the San Diego State University Academic Deans’ Council and one administrator
with similar responsibilities from another university. They shall be selected
by the Provost in consultation with the President, the Vice President for
Research/Dean of the Graduate Division, and the Chair of the Senate.
c. Students (two): one master’s student
and one doctoral student. Four nominees shall be chosen by the Associated
Students; two of the nominees shall be selected by the Provost in consultation
with the Vice President for Research/Dean of the Graduate Division and the
Chair of the Senate.
d. Staff member: An election among staff
shall determine four nominees from whom one shall be selected by the President
of the university in agreement with the Provost and the Chair of the Senate.
2.34 Provost and the Academic Affairs Office
a. Faculty (eight): The faculty of the
Colleges of Arts and Letters, Professional Studies and Fine Arts, and Sciences
shall nominate and elect three nominees from each of these units; the faculty
of the Colleges of Business Administration, Education, and Health and Human
Services shall elect two nominees from each of these units; and the faculty of
the College of Engineering, the Library, and the SDSU-IV Campus shall nominate
and elect one nominee from each of these units. Eight of the nominees shall be
chosen by the President of the university in agreement with the Provost and the
Chair of the Senate. The faculty members shall be broadly representative. To
ensure sufficient time for election, the Provost shall give at least one
month’s notice of the deadline for submitting the names of those elected.
b. Administrators (two): one member of
the San Diego State University Academic Deans’ Council and one provost or vice
president for academic affairs from another university. Both shall be selected
by the President of the university in agreement with the Provost and Chair of
c. Students (two): Four nominees (usually
one undergraduate and one graduate) shall be chosen by the Associated Students.
Two shall be selected by the President of the university in agreement with the
Provost and the Chair of the Senate.
d. Staff member: An election among staff
shall determine four nominees from whom one shall be selected by the President
of the university in agreement with the Provost and the Chair of the Senate.
3.0 Procedures and Responsibilities
review panel shall work primarily from the published job description of the
administrator, from the self-study, and from "ideal" descriptions of
the role of the administrator solicited from faculty members by the review
panel, in combination with the data that define performance in office and the
constraints within which the possibilities for performance are defined. Both
written statements developing an argument and interviews shall be employed.
Groups (e.g., departments, committees) as well as individuals shall be invited
review panel shall ensure access to all members of the administrative unit’s
faculty, student body, and staff (a) to communicate representative views and
(b) to provide the administrator with the opportunity to discuss issues and
concerns, and the panel ensure the confidentiality of all communications.
4.0 Reporting Process
review panel shall submit a written report to the Provost or, as appropriate,
to the President. The report shall contain a description of the review process,
data collected, findings, and specific recommendations for future action by the
administrator and the office, the faculty, and the university.
complete report shall be made available to the administrator immediately after
it is reviewed by the Provost or, as appropriate, to the President. The faculty
of the unit shall receive a timely summary of the report prepared and issued by
the review panel after approval by the Provost or the President. This summary
shall contain major findings and specific recommendations for action.
administrator and the person to whom he or she reports, in consultation with
the appropriate faculty committee of the organizational unit, shall recommend a
plan of action to respond to the recommendations of the panel.
5.0 Postreview: The administrator who has been reviewed shall
in the annual report comment specifically on the progress toward the plan of
action, which comments shall be made available to the faculty of the unit. The
Provost or, as appropriate, the President shall discuss the report with the
review panel. A further report may then be issued to the faculty by the Provost
or the President.
6.0 Legal Restrictions: All aspects of the review shall be
consistent with requirements of state and federal law and with university
policy. The Associate Vice President for Faculty Affairs shall provide specific
7.0 Review of the Review Procedure: Each review panel shall
recommend changes in the procedure to the Committee on Academic Policy and
Search Committees for
1.0 Search for University-Wide Administrative Personnel
staff, and students shall participate in searches for (a) Provost, (b) Vice
President for Student Affairs, (c) Vice President for Business and Financial
Affairs, (d) Vice President for University Advancement, (e) Vice President for
Research, (f) Dean of the Division of Undergraduate Studies, (g) Dean of the
College of Extended Studies, (h) Dean of the Library and Information Access.
1.11 All vacancies shall be advertised and
filled in compliance with the University’s Nondiscrimination and Equal
Opportunity Policy. The Director of the Office of Employee Relations and
Compliance, the Chief Diversity Officer, and the Committee on Diversity,
Equity, and Outreach may assist in the search.
1.12 An ad hoc search committee shall be formed
each time it is necessary to recommend a person to fill one of the positions in
sec. 1.1. Faculty members shall be tenured and shall be selected in accordance
with sec. 4.0. The Associated Students and Staff Affairs Committee shall
respectively formulate rules for selection of students and staff members.
Additional members shall be selected by the President or designee. The
composition of search committees shall be as follows:
a. Provost: six faculty members, two
students, one staff member, and five additional members (of whom at least three
shall be faculty)
b. Vice President for Student Affairs:
two faculty members, two representatives elected by and from the personnel of the
Division of Student Affairs (of whom at least one shall be staff), two
students, and one administrator designated by the President
c. Vice President for Business and
Financial Affairs: two faculty members, two staff members, and three additional
d. Vice President for University
Advancement: five faculty members, three representatives from development
offices across the campus, one representative from the San Diego State
University Research Foundation, one staff member, one student, one representative
from the Alumni Association, one member of the community at large, and one
representative from the Department of Athletics
e. Vice President for Research/Dean of
Graduate Division: five faculty members, two classified graduate students, one
staff member, and five additional members (of whom at least three shall be
f. Dean of the Division of Undergraduate
Studies: five faculty members, two undergraduate students, one staff member,
and four additional members (of whom at least two shall be faculty)
g. Dean of the College of Extended
Studies: five faculty members, two students, one staff member, and four
additional members (of whom at least two shall be faculty);
h. Dean of the Library and Information
Access: three tenured librarians elected under the rules governing elections to
the Senate, three faculty members, one Library staff member elected by that
group, one student, and one additional member.
1.13 The procedures and duties of the search
committee are as follows:
1.131 The President or designee shall convene the
organizational meeting of the committee and shall preside until a chair has
been elected. The Chair of the Senate or designee shall attend the
organizational meeting and participate without a vote. The search committee
shall elect its chair from among its elected members and shall establish its
own search and selection procedures, except that no member of the committee
shall act unilaterally regarding committee business. The Director of the Office
of Employee Relations and Compliance, the Chief Diversity Officer, or a
representative from the Committee on Diversity, Equity, and Outreach may attend
committee meetings as a nonvoting member.
1.132 All committee recommendations shall be by a
majority vote of the voting members of the committee. Search committee
procedures shall be in compliance with the University Nondiscrimination and
Equal Opportunity Employment policy and with Title 5 of the California Code of
Regulations, sec. 42701.
1.133 The committee, before inviting any
candidates to the campus, shall present to the President the list of those whom
it intends to invite. If the President requests it, the committee shall add
names to the list before any candidates are interviewed on campus. The
President shall appoint, however, only from the final list of those recommended
by the committee.
1.134 For each position to be filled, the
committee shall recommend the appropriate number of candidates to the President
1.135 In searches for vice presidents, the
Director of the Office of Employee Relations and Compliance shall have
certified that all Nondiscrimination and Equal Opportunity Employment
obligations and commitments have been satisfied. For the other administrators,
the appropriate vice president shall have certified.
for Positions Not Requiring Faculty Participation (administrative positions not
specifically designated in sec. 1.1 or covered by the procedures of the bylaws
of auxiliary organizations)
1.21 The President or designee shall decide
when a search committee is appropriate. When it is not, a person may be
appointed to the position by the administrator to whom that person will report;
this shall occur after a full search in compliance with University
Nondiscrimination and Equal Opportunity Employment procedures.
1.22 When a search committee is appropriate, it
shall be appointed by the President or designee to review all applications and
to conduct personal interviews with the most qualified candidates. The
committee shall include one or more members of the faculty. The Director of the
Office of Employee Relations and Compliance, the Chief Diversity Officer, or a member
of the Committee on Diversity, Equity, and Outreach may attend committee
meetings as a nonvoting member.
1.221 The committees shall submit a list of the
appropriate number of candidates to the President or designee for review and
1.222 The appropriate vice president, dean, or
director shall have certified that all Nondiscrimination and Equal Employment
Opportunity obligations and commitments have been satisfied.
2.0 Searches for Deans of Colleges and Related Positions
(Including Deans of the Colleges of Arts and Letters, Business Administration,
Education, Engineering, Health and Human Services, Professional Studies and
Fine Arts, Sciences, and of the SDSU-IV Campus).
vacancies shall be advertised and filled in compliance with the University’s
Nondiscrimination and Equal Opportunity Employment policy.
ad hoc 13-member search committee shall be formed each time to recommend a
person to fill one of the above positions. The committee shall comprise (a) six
tenured faculty members from the college elected by the faculty of the college
under the rules governing elections to the Senate, (b) one faculty member from
outside the college elected by the Senate in conformance with sec. 4.0, (c)
three members (of whom at least two shall be faculty) selected by the President
or designee, (d) two upper division or graduate students whose majors are in
that college, selected by Associated Students procedures, and (e) one member
elected by and from the staff of that college. The Director of the Office of
Employee Relations and Compliance or designee shall serve as a nonvoting ex
officio member of the committee.
procedures and duties of the search committee shall be as follows:
2.31 The President or designee shall convene
the organizational meeting of the committee and preside until a chair has been
elected. The Chair of the Senate or designee shall attend the organizational meeting
and participate without a vote. The search committee shall elect its chair from
among its elected members.
2.32 The committee shall establish its own
search and selection procedures in writing, before any formal deliberations,
and shall forward these procedures to the President. Any revision of the
procedures requires reexamination of all submitted papers. Ongoing consultation
with the President shall be established.
2.321 Minutes of all meetings shall be in writing.
Copies of the minutes of each meeting shall be sent to the President and the
Director of the Office of Employee Relations and Compliance.
2.322 The committee shall demonstrate its
commitment to affirmative action by including the steps to be taken in the
2.323 Operational procedures shall include time
lines. Changes in these time lines shall require a reopening of the search.
2.324 The committee, before inviting the
candidates to the campus, shall present to the President the list of those it
intends to invite. If the President requests it, the committee shall add names
to the list before any candidates are interviewed on the campus. The President
shall appoint, however, only from the final list of those recommended by the
committee recommendations, the Provost shall have certified that all
Nondiscrimination and Equal Opportunity Employment obligations and commitments
have been satisfied.
2.41 All committee recommendations shall be by
majority vote of the voting members of the committee.
2.42 If the President disagrees with the
committee’s recommendations, the President shall communicate reasons to the
committee. If an agreement cannot be reached between the committee and the
President, the search shall be reopened.
3.0 Appointment of Acting Vice Presidents and Deans (including
administrators identified in secs. 1.1 and 2.0)
in accordance with Senate policies, a committee has been selected for the
purpose of making recommendations concerning appointment to a position
designated in secs. 1.1 and 2.0 and when the position becomes vacant before the
committee has a candidate for permanent appointment, the President shall seek
the advice of the committee before appointing an acting officer.
a position designated in secs. 1.1 and 2.0 becomes vacant before a committee
has been elected in accordance with Senate procedures for the purpose of
recommending an appointment to the President; the President shall consult with
appropriate Senate officers and committees and may then appoint an acting vice
president or dean.
person appointed as an acting officer shall serve for longer than one year
without the concurrence of the committee elected in accordance with Senate
procedure to recommend to the President a permanent appointment to the
4.0 Procedures for the Selection of Faculty to Serve on Search
Committees (other than those selected within colleges as specified in sec. 2.0)
President shall announce the vacancies or anticipated vacancies to the Chair of
the Senate. The Chair of the Senate shall call for the nominations process to
be completed at the next regular or special Senate meeting. The faculty and the
senators shall be informed of the impending nominations by campus mail or
e-mail. The search committee shall comprise the number of faculty indicated for
the position with no more than one from any college, and the faculty shall be
tenured and themselves eligible for election to the Senate.
4.2 Nominations shall be made by a faculty member eligible to vote in
Senate elections. Nominations by petition shall be in the Senate office seven
days before the regularly scheduled Senate meeting. Nominations may also be
made from the floor of the Senate. Faculty shall be considered nominated upon
formal recommendation by a Senator. There shall be at least one nominee for
each seat to be filled by the Senate. All nominees shall have agreed to serve.
4.3 Elected members of the Senate shall elect faculty representatives
to the search committee by secret ballot. If the first ballot does not yield a
simple majority vote for the indicated number of candidates, additional ballots
shall be conducted until that number has received a majority.
Staff Deans, Appointment
appointment of a staff dean shall be the prerogative of the administrator in whose
office the staff dean will work, and it shall not require a special faculty
committee to nominate candidates.
Office of the Provost shall allocate the university’s instructional resources
to the colleges to allow each college maximum flexibility in executing its
programs and achieving its goals.
procedures shall relate to instructional equipment, although they may be
extended to cover other budget categories.
2.0 Equipment Budget Preparation
formula equipment summary containing brief descriptive titles of the equipment
sought, arranged in priority order along with their cost, shall be employed at
budget preparation levels higher than the college.
lists shall be prepared by departments and schools in the fall for the next
budget year and shall be submitted to the deans of the respective colleges by
December 1. The requests shall be rank ordered and sent to the Office of the
Provost by January 1.
3.0 Allocation of Equipment Funds
soon as the preliminary equipment amount for the next budget year has been
obtained from the Chancellor’s Office, the Provost’s office shall undertake to
allocate this amount according to the needs and priorities indicated in the
equipment summary lists received from the colleges. Historical relationships
and new program requirements, as well as other guidelines pertinent to the
problem, shall be taken into account. The final allocation to each college,
however, shall be in the form of dollar amounts rather than as items with a
certain dollar value.
these allocations are completed (between February 1 and February 15), the
Committee on Academic Resources and Planning shall be informed of their amount
and the methods by which they were determined.
receipt of the tentative allocation for equipment, the dean of each college
shall allot these funds as dollar amounts to the departments and schools.
Within sufficient time to meet Office of Business and Financial Affairs
deadlines, each department and school shall return a list of the equipment
items for purchase, having a total cost equal to the dollar amount of their
allocation. Having received the list of equipment items from the colleges, the
Office of Business and Financial Affairs shall then collate this material and
compile the list required by the Chancellor’s Office.
in July or as soon as the information is available, the Office of Business and
Financial Affairs shall inform the Provost of the amount finally approved for
equipment. If it is the same as the preliminary budget amount allocated in
January, the Provost shall simply inform the deans of colleges that equipment
purchasing may begin. If the final budget amount differs from the preliminary
figure, the allocations previously made shall be adjusted accordingly.
4.0 Augmentation Budgets: The need for revising these formula
factors shall be demonstrated, for example, by an augmentation request using a
program budgeting format.
5.0 Short-Term Budget Adjustments: A short-range budget
adjustment shall be defined as one that does not carry over into the next
academic year. It shall be an expedient adjustment to carry the university
through the year. This adjustment shall follow these principles:
5.11 No tenured or tenure-track faculty shall
be laid off.
5.12 One-year appointments shall be honored
before semester appointments
5.13 Preferential retention of graduate
teaching assistants over part-time faculty shall be left to the discretion of
shall be made to maintain FTES as much as possible without affecting department
or school programs.
ability to pay shall be considered during the payback discussions, units
responsible for the financial shortfall shall share a relatively larger burden
for a payback. Payback allocations shall not be made on a solely proportional
basis among the colleges.
budget adjustments shall not exceed those demanded by the fiscal exigency.
far as possible, the reductions assigned to the major divisions of the
university shall protect the ability of the university to maintain its academic
6.0 Summary: Expenditure of budgeted funds for equipment, for
clerical, technical, and student assistant positions, and for instructional
operating expenses shall be administered by the Office of Business and
Financial Affairs. Budget procedures and allocations shall be as follows:
allocation of the instructional resources of the university, as well as the
preparation of an augmentation budget, shall be centered in the Office of the
Provost as part of an academic planning function.
resources shall be allocated to colleges and other administrative units under
procedures and rules that permit maximum flexibility in the achievement of
programs and objectives.
1.0 Faculty and staff may arrange through the Payroll Office
to have their warrants deposited directly in a financial institution.
2.0 Nondeposited payroll checks for faculty and staff shall be
distributed by courier from the Payroll Office to colleges, schools, or
departments. Checks not claimed within five working days of delivery shall be
collected and returned by courier to the Payroll Office. After five working
days, checks shall be available only in the Payroll Office.
1.0 The California State University shall allocate funds for
moving and relocation expenses of newly hired and current employees including
(a) teaching faculty, (b) university librarians, (c) deans, (d) vice
presidents, and (e) presidents. Reimbursements of such expenses shall be
payable from monies made available for such purposes by the Chancellor, campus
president, or their designee.
newly hired faculty employee or administrator who has been offered a position
within the CSU by the Chancellor, campus President, or designee and has
accepted the appointment may receive reimbursement for actual, necessary, and
reasonable moving and relocation expenses. The recipient and amount of a
reimbursement shall be determined by the Chancellor, campus president, or
a current CSU employee is required by the Chancellor, campus president, or
designee to change place of residence because of a change in assignment,
promotion, or other reason related to the employee’s duties deemed to be in the
best interests of the CSU, the employee shall receive reimbursement for actual,
necessary, and reasonable moving and relocation expenses.
or partial reimbursement, within budgetary constraints, may be allowed for the
actual and necessary expenses incurred for packing, insurance, transportation,
storage in transit (not to exceed 60 calendar days), and unpacking and
installation of the employee's household goods at the new residence, when
properly documented. Should employees elect to move themselves, reimbursement
for such moves may not exceed the costs that would have been incurred had a
commercial firm been used.
employee may be reimbursed for actual lodging expenses, supported by a voucher,
plus meal and incidental expenses, in accordance with the CSU Internal
Regulations Governing Travel Expenses and Allowances, sec. 105, Rates for
Housing and Lodging (App. A). This allowance shall be paid for not more than 60
days unless the Chancellor or campus president has determined in advance that
the search for a new residence will result in unusual and unavoidable hardship
for an employee and, therefore, has granted an exception. This allowance shall
terminate immediately upon establishment of a permanent residence.
an employee is required to change assignment and designated place of work that
requires the sale of residence, the employee may be reimbursed for actual and
necessary selling costs as determined by prevailing practices within the area
of sale. Actual and necessary selling costs may include brokerage commission,
title insurance, escrow fees, prepayment penalties, taxes, charges, or fees
fixed by local authority required to consummate the sale of the residence.
Miscellaneous seller’s costs customary to the area may be reimbursed if
determined appropriate by the Chancellor or campus president. Actual and
necessary selling costs shall be reimbursed for that portion of the dwelling
the employee actually occupies if the employee owns and resides in a
an employee is required to change an officially designated place of work and
such change requires the settlement of a lease on the employee’s former
residence, the employee may receive the actual and necessary cost of settlement
of the unexpired lease to a maximum of one year. Reimbursement shall not be
allowed if the Chancellor or campus president determines that the employee knew
or reasonably should have known that relocation was imminent before entering
into a lease agreement.
2.0 If an employee whose moving or relocation expenses have
been reimbursed does not continue employment with the CSU for a period of at
least two years (unless the discontinuance of the employment was the result of
death, disability, or other similar unexpected cause beyond the control of the
employee as determined by the Chancellor or campus president), the employee or
appropriate representative shall repay 100 percent of the amount received for
reimbursement for the moving and relocation expenses if employed less than six
months; 75 percent if employed at least six months but less than 12 months; 50
percent if employed at least 12 months but less than 18 months; 25 percent if
employed at least 18 months but less than 24 months.
3.0 The university shall ensure that a copy of these
regulations is given to the employee upon notice to the employee of an
4.0 The university shall not
between single and married people in allocating such funds,
this fund for paying moving or travel expenses for people brought to campus for
this fund to pay moving or travel expenses of temporary personnel acting as
this fund to pay moving and traveling expenses of lecturers.
Alcohol Abuse and
1.0 The university shall facilitate the prevention, assessment,
early intervention, and treatment of problems arising from alcohol abuse and
the use of illegal drugs, and it shall enforce with appropriate disciplinary
actions university policy and applicable local, state, and federal law.
2.0 Prohibitions and Restrictions
unlawful possession, use, distribution, or manufacture of alcohol or illegal
drugs on the campus or during university-sponsored activities shall be prohibited.
for alcohol in student rooms where a resident is of legal drinking age,
residence halls shall be free of alcohol and illegal drugs. Students who are 21
years of age or older may possess in their rooms for personal consumption a
limited amount of alcoholic beverages excluding hard liquor.
university shall restrict the serving of alcohol to authorized facilities that
carefully monitor and supervise the use of alcohol.
3.0 Enforcement and Sanctions
who violate alcohol or drug policies shall, in addition to any legal
consequences, be subject to disciplinary sanctions up to and including
suspension and expulsion from the university. Organizations that violate
alcohol or drug policies shall be subject to loss of campus status, funding,
and other forms of support up to and including suspension or permanent
expulsion from the university.
offices such as Judicial Procedures, University Police, Center for Fraternity
and Sorority Life, Office of Student Life and Development, Office of Student
Rights and Responsibilities, and Housing and Residential Life, which are
charged with the responsibility for enforcing alcohol and drug policies and
imposing sanctions for violations shall, be adequately supported to carry out their
4.0 Prevention and Treatment
university shall provide substance-free housing options for specific programs
to encourage healthy lifestyles that are free of alcohol and illegal drugs and
that require residents, regardless of age, to commit to meeting community
university shall develop and support effective prevention, assessment, early
intervention, and treatment programs for alcohol and illegal drug use. The
programs shall be available to students through Counseling and Psychological
Services and Student Health Services, and to staff and faculty through programs
supported by the Center for Human Resources.
university shall periodically evaluate the impact of interventions to reduce
alcohol and illegal drug abuse and to mitigate the negative personal and
interpersonal consequences thereof.
university shall inform students of campus policies and sanctions for the abuse
of alcohol and illegal drugs through such channels and forums as the following:
(a) orientation programs, (b) new member education programs, (c) residential
life handbooks, (d) SDSU Website, (e) Greek Guidelines, (f) residence hall
meetings, (g) recruitment activities.
the rules of applicable state and federal laws and regulations, the university
shall communicate to students and organizations instances when sanctions are
and Trade Secrets
1.0 Introduction: Copyrights are used to protect the rights of
creators of a diverse group of products ranging from traditional literary,
musical, artistic, and dramatic works to lecture notes, multimedia classroom
productions, and computer software. This policy shall be flexible and
of rights”: a transfer of rights under copyright by the owner to the
university, a publisher, or any other individual, agency or corporate entity. A
transfer of copyright ownership shall not be valid unless it is in writing.
or “creator” (synonymous): one who produces a copyrightable work and is the
initial owner of the copyright in the work, except a “work made for hire.” Authors of a “joint
work” shall be co-owners of the copyright in the work. Unless otherwise
assigned, the author of a contribution to a “collective work” shall be the
owner of the copyright in the separate contribution as distinguished from the
copyright in the collective work.
The official auxiliaries of San Diego State University shall be Aztec Shops,
San Diego State University Research Foundation, Campanile Foundation, and the
resources”: funds and material resources, regardless of the sources, that are
administered under the control, responsibility, or authority of the President
of San Diego State University and the boards of directors of the designated
agreement”: an enforceable agreement between the university and individuals or
a legal right to protect certain original works of authorship that are fixed in
any tangible form of expression from unauthorized reproduction, sale or other
transfer, display, performance, or preparation of a derivative work. Copyright
protection shall extend to but not be limited to the following works: (1)
literary works such as books, textbooks, technical articles, manuscripts and
class notes; (2) musical works, including any accompanying music; (3) dramatic
works, including any accompanying music; (4) pantomimes and choreographic
works; (5) pictorial, graphic, and sculptural works; (6) motion pictures and
other audiovisual works, including classroom videos; (7) sound recordings; and
(8) computer software, CD ROM systems, and other programs fixed in a tangible
notice”: For visually perceptible copies, the copyright notice should contain
(1) the symbol “©” or “copyright” or “copr.,” (2) the year of first publication
of the work; and (3) the name of the owner of copyright in the work. The
copyright notice for sound recordings should contain (1) the symbol, (2) the
year of first publication of the sound recording, and (3) the name of the owner
of the copyright. The notice should be affixed to copies of the work in such a
manner and location as to give reasonable notice of the copyright claim.
Copyright is secured automatically when the work is created. For works
published on and after March 1, 1989, use of the copyright notice shall be
optional, though highly recommended. Before March 1, 1989, use of the notice
was mandatory on all published works, and any work first published before that
date shall bear a notice or risk loss of copyright protection.
work”: a work based upon one or more existing works. It is created when one
modifies by annotation, editing, translating, or otherwise significantly
changing the contents of a work. Only the copyright owner shall have the right
to make derivative works. Anyone who creates an unauthorized derivative work,
including a user who downloads a copyrighted file, may be liable if the
unauthorized derivative work is reproduced, distributed, publicly performed, or
of copyright”: term of copyright registration. For a work created on or after
January 1, 1978, it shall be automatically protected from the moment of its
creation and shall be terminated 70 years after the death of the author. For a
joint work the term lasts for 70 years after the last surviving author’s death.
For “works made for hire” and both anonymous and pseudonymous works, the
duration of copyright shall be 95 years from publication or 125 years from
creation, whichever is shorter.
University employees shall include full-time and part-time faculty, classified
staff, student employees, appointed personnel, graduate assistants and teaching
associates, persons with “no salary” appointments, and shall also include
visiting faculty and academic professionals who develop intellectual property
using university or auxiliary resources and facilities unless there is an
agreement providing otherwise. Persons who are not such university or auxiliary
employees and who come to the university as guest lecturers or to teach
colloquia, seminars, or short courses shall not be considered university
employees in their teaching and classroom activities unless an agreement provides
use”: a use of copyrighted material permitted by law even though no express
authorization is granted by the copyright owner as long as the use is for
purposes such as criticism, comment, news reporting, teaching, scholarship, or
research. Demonstration of such a purpose shall not by itself be sufficient to
sustain a claim that the use is “fair.” Fair use shall be determined by the
following statutory criteria: “(1) the purpose and character of the use; (2)
the nature of the copyrighted work; (3) the amount and substantiality of the
portion used in relation to the copyrighted work as a whole; and (4) the effect
of the use upon the potential market for the value of the copyrighted work”
(U.S. Copyright Act, 1976, sec. 107).
except for fair use and other specifically permitted exceptions, exercise
without permission of rights granted by law to the copyright owner; for
example, when a material portion of a copyrighted work is copied or is
commercially exploited without such permission.
or “university”: San Diego State University and its auxiliaries.
support”: resources associated with the creation, production, or distribution
of a copyrighted work provided by either San Diego State University or its
property”: ideas, products, processes, and resultant communications that can be
protected by law from unauthorized exploitation. This shall encompass
copyrights, patents, trademarks, trade secrets, technical data, or know-how.
that which provides for a contractual relationship in which a copyright owner
grants permission for use of the copyrighted material. An “exclusive license”
shall provide an agreement by the licensor not to license any other person to
exploit the licensed intellectual property and also that the licensor or his
agents will not exploit the licensed property. A “sole license” shall reserve
the right of the licensor to use or sell the licensed property. A “nonexclusive
license” shall allow the licensor to grant other licenses to the intellectual
“material”: all copyrightable
works including but not limited to writings, lectures, musical or dramatic
compositions, sound recordings, films, videotapes, and other pictorial
reproductions, computer programs, listings, flow charts, manuals, codes,
instructions, and software.
works”: works not protected by copyright as follows: (1) ideas, systems,
processes, procedures, concepts, or methods; (2) titles of works, names of
products or services, even if they are novel or distinctive; (3) names of
businesses, organizations, or groups; (4) catch words, slogans, short phrases,
and familiar symbols for familiar designs; (5) lists of ingredients, contents,
or as a general rule, forms; and (6) information that is in the public domain
(common property and property that contains no original authorship) such as
standard charts, measuring devices, tables, or lists taken from government
the party or parties who own(s) or control(s) rights to copyrightable material.
domain”: material is said to be in the public domain if it is not protected by
common law or statutory copyright and is therefore available for copying
sale, lease, loan, giving away, or otherwise making available to the public the
original or tangible copies of a work
Diego State University resources”: funds and material resources, regardless of
the source, administered under the control, responsibility or authority of both
the President of the university and the State of California.
“trade names,” and “service marks”: A trademark shall be any word, name,
symbol, or device, or combination of these, adopted and used by a manufacturer
or merchant to identify its goods and to distinguish them from those
manufactured or sold by others. A trade name shall be the name of a business,
corporation, company, etc., that distinguishes one business entity from
another. If the mark is used to identify a service, it shall be classed a
service mark. In general, trademarks appear on products and service marks
appear in advertising. The first user of a mark generally shall have the right
to exclude subsequent users from adopting a similar mark on similar goods or
secret”: in California and defined by statute, “information, including a
formula, pattern, compilation, program, device, method, technique or process,
that derives independent economic value from not being generally known to the
public or to other persons who can obtain economic value from its disclosure or
use; and is the subject of efforts that are reasonable under the circumstances
to maintain its secrecy.” A trade secret shall not be claimed on something that
may be readily available by reverse engineering or disassembly. A trade secret
shall be kept secret and shall give its owner a competitive advantage over
those who do not have access to the secret. Other forms of intellectual
property shall be protected via disclosure. Whether particular information
constitutes a legally protectable “trade secret” shall be determined through
litigation, and misappropriation of a “trade secret” shall be the basis for
civil and criminal action.
made for hire”: a specifically ordered or commissioned work or a work prepared
by an employee within the scope of employment. In such cases, the employer
shall be considered the legal author and owns all of the rights in the
copyright unless otherwise expressly agreed in writing.
3.0 Ownership of and Rights Related to Copyrightable Material
who engage in scholarship and creative activity shall have specific privileges
and responsibilities associated with the products of such work. San Diego State
University shall subscribe to the general principle that the results of
scholarship and creative work shall be the property of those who originate them
and who therefore have the right of copyright or final disposition of their
work. Such property rights, however, shall be defined in relation to all of the
resources contributed by persons, institutions, and agencies involved in the
scholarship and development of the creative work.
support shall refer to both state and auxiliary resources. In institutional
support for scholarship and creative activities, auxiliary resources shall be
disbursed through the San Diego State University Research Foundation. Nothing
in this policy should be construed as affecting the current legal relationship
between San Diego State University and its auxiliaries as set forth in the
Operating Agreement Between Trustees of The California State University and San
Diego State University Research Foundation.
university shall facilitate creative activities among its faculty and students
and shall make its facilities available for such purposes. Where use of
university resources has been made in the creation of copyrightable works, the
university may exercise its right to participate in the management, protection,
and marketing of such works. The assignment of property rights between the
institution and its employees shall depend upon the nature and degree of
institutional support devoted to the creation of the copyrightable work.
Institutional support for an employee’s project yielding copyrightable results
shall be classified under one of four categories: (a) commissioned or assigned
works, (b) institutional works, (c) partial institutional support, and (d) no
institutional support, as defined and specified below.
3.31 Commissioned or Assigned Works
3.311 A product shall be commissioned or assigned
when there exists between the university, acting through any of its agents or
auxiliaries, and the author a contractual agreement to develop that specific
3.312 In a commission or assignment, the
contractual agreement shall specify the terms applying to the relative rights
and ownership of the copyright and the distribution of royalties between the
author and the university or its auxiliary.
3.313 In a commission or assignment by the
university, the terms of the agreement shall be consistent with university
3.32 Institutional Works (Works Made for Hire)
3.321 A product shall be an institutional work
when it is created for the university or its auxiliaries within the scope of
the creator’s employment rather than through a specific contract as in sec.
3.31. For instance, as defined by law, work assigned to employees such as
writing a manual or computer program shall be a “work made for hire” whether or
not there is an express written agreement specifying that work as a “work made
for hire.” However, the parties may agree otherwise in a signed written
agreement to that effect in accord with the processes outlined in section 7.4.
specifically commissioned or assigned by the university (sec. 3.31),
traditional faculty developed academic works (e.g., class notes and syllabi,
recorded or broadcast instructional activity, books and articles, works of
fiction and nonfiction, poems and dramatic works, musical and choreographic
works, pictorial, graphic, and sculptural works, and educational software
commonly known as “courseware”) are not considered works made for hire.
When such works are created independently and at the faculty member’s own
initiative for traditional academic purposes, the faculty member shall retain
copyright ownership of the work. This policy shall apply independently of the
physical medium in which these “traditional academic works” appear, that is, on
paper or in audiovisual or electronic form. However, any such works which
involve the use of significant institutional resources must be disclosed to the
university by the faculty member in accordance with sec. 3.33, Partial
Institutional Support. When the university has invested substantial resources
in the production of copyrightable material (fixed media), then the work falls
under Partial Institutional Support.
The university shall retain, for educational, research, and administrative
purposes only, an irrevocable, royalty-free, non-transferable, non-exclusive
license to use by its employees and students of any syllabus that has been
authored by an SDSU employee and used as the syllabus for an SDSU course
offering. The Vice President for
Research or designee may waive the university's rights to such a license on a
3.323 The university or a designated auxiliary
shall be considered the legal author and shall own all rights in the copyright
to institutional works.
3.33 Partial Institutional Support
3.331 A product shall be considered to have
partial institutional support if the author has made use of institutional
resources in the development of the product and if the resource cost to the
institution is significant. In computing the total cost of the product, the
author’s contribution will include all direct costs incurred by the author and
a reasonable value placed on the cost of the author’s time (not all of the
author’s time will necessarily be allocated to the author’s credit).
Institutional support will include (a) those costs that would not have been
incurred by the institution in the absence of the development of the
copyrightable work and (b) those other costs associated with the significant
use of institutional equipment, supplies, facilities, employee time, or other
3.332 The author’s use of office, library, or
personal computer shall not be construed to be “significant” use of
institutional resources, and projects limited to such institutional support may
not be disclosed to the university. Consequently, authors who produce textbooks
or other noncommissioned or unassigned works and use no other university
resources, shall not be considered to have made “significant” use of
institutional resources, and therefore the provisions of sec. 3.331 shall not
apply. If, however, additional and significant use of university resources was
made (e.g., additional and significant secretarial time, photographic services,
use of recording studios, or specially purchased materials) in the development
of the work, the work shall be considered to have been made with significant
institutional support, and therefore the provisions of sec. 3.331 shall apply.
3.333 Assigned time for special educational or
research projects, or other institutional grants, fellowships, or scholarships
shall be considered to be significant university resources when used in
conjunction with the development of a copyrightable work. When such resources
are accepted as part of a specific commission or assignment that might lead to
a copyrightable work, the acceptance constitutes the type of commission or
assignment referred to in sec. 3.312, and the terms of secs. 3.331–332 shall
apply. When noncommissioned or otherwise
unassigned copyrightable works (e.g., textbooks, creative artistic works) are
developed in conjunction with the use of such resources awarded primarily for
purposes of faculty professional development (including sabbatical leaves and
difference-in-pay leaves), the university shall make no claim of copyright
ownership or royalty distribution, and the terms of sections 3.331–332 shall
3.334 If a project that is likely to lead to the
development of a copyrightable work entails partial institutional support as
defined above, the author shall disclose the project to the university. A
contractual agreement shall then be made by the institution and the author at
the written request of either party. If at all possible, this contractual
agreement should be drafted and signed before the author accepts institutional
support. The contract should specify all terms having to do with the assignment
of copyrights and granting of licenses and the distribution of royalties. These
terms shall be negotiated and determined by mutual agreement of the author and
the university or the San Diego State University Research Foundation.
3.335 If no such agreement can be reached or no
contract is made prior to the creation of the work, the issue shall be referred
to the University Copyrights and Patents Committee (UCPC). The UCPC shall
recommend how the Vice President for Research might determine the relative
ownership of copyrights and the division of royalties. In the absence of a
prior contract stipulating otherwise or as otherwise provided in this policy,
this recommendation shall reflect the following general principles:
a. In compliance with existing university
policy, the State shall be compensated for its part of the total institutional
b. The remaining royalties shall be
distributed between the author and the San Diego State University Research
Foundation according to the relative values of the author’s contribution and
the support contributed by the university and the Research Foundation. This
calculation will be subject to the limitations of sec. 3.331.
c. If the difference in the relative
contributions of the author and the institution is not significant, net income
derived from licensing, distribution, sale of the work shall be divided 50
percent to the author and 50 percent to the San Diego State University Research
Foundation. The share distributed to the author shall be the personal income of
d. Copyright ownership may vest in whole
or in part with either the author or the institution, depending on the relative
values of the author’s contribution and the institution’s support.
3.336 Each contractual agreement regarding
ownership or assignment of rights to a copyrightable work having partial
institutional support shall include the reserved right for the university to
use the work for research or educational purposes free of royalties. Similarly,
the author shall have a royalty-free right to use the work for personal,
3.337 Whenever persons or organizations other than
university employees intend to use university resources or facilities in connection
with the creation of a copyrightable work, exclusive of libraries, an agreement
shall be executed in advance setting forth the understanding regarding the use
of said resources and facilities, ownership rights, and financial arrangements.
3.338 If intended or used for commercial purposes,
otherwise noncommissioned or nonassigned fixed media reproductions (e.g.,
films, phonorecords, or magnetic and other electronic recordings) of “real
time” performance events occurring in San Diego State University venues,
including classroom lectures, laboratory demonstrations or related
instructional activities shall be disclosed to the university, and all rights
in the copyright to such works shall be determined in accordance with sec.
3.33. The university or its auxiliaries shall not make, distribute, or sell any
such works without prior written agreement of the author involved.
3.34 No Institutional Support
3.341 A project shall be considered to have
received no institutional support if the author has not caused the institution
to incur any cost over and above the normal costs of supporting instructional
3.342 Lacking institutional support, the author of
a copyrightable product shall hold all rights and shall receive all royalties.
(Cf. sections 7.66–67.)
3.343 Authors disclosing copyrightable works
created without institutional support or independent of their employment at the
university may refer their works to the University Copyrights and Patents
Committee for copyright assignment or other disposition. If the University
Copyrights and Patents Committee recommends such disposition upon disclosure by
the author, the author shall, on the approval of the Vice President for
Research, execute a Copyright Agreement and an Assignment of Rights with the San
Diego State University Research Foundation. Royalties less deduction for
expenses shall be shared by the author and the San Diego State University
Research Foundation according to the terms specified in the Copyright Agreement
as agreed to by both parties.
of intellectual property created at San Diego State University that are both
copyrightable and patentable shall be governed by the terms of the San Diego
State University Patent Policy
property developed by students as a result of classwork is ordinarily owned by
the students with following exceptions: (a) unless significant institutional
resources have been used in the development of the work, in which case
ownership shall be determined in accordance with sections 3.33 and 3.4; or (b)
unless the student has entered an agreement with the instructor specifying
alternative terms of copyright ownership; or (c) unless the work was completed
under the terms of a contract with the university or its auxiliaries, in which
case ownership shall be determined in accordance with sec. 3.31.
the author of a thesis or dissertation completed at San Diego State University
shall hold the copyright to the manuscript, but that right shall not
automatically extend to the data used in developing the manuscript or to
subsequent publications based on that data.
4.0 Use of the Copyrighted Works of Others
university shall protect and shall not infringe on the copyrights of others
within or without the university community. Use of copyrighted works without
permission of the owner may subject the user and the university to liability
from an infringement action or other possible causes of action. Administration,
faculty, staff, and students shall restrict their use of copyrighted materials
according to university policies, university guidelines, applicable statutes,
and relevant court decisions.
shall the rights of copyright owners be exclusive, nor shall permission be
necessary for every use. Exceptions to the exclusive rights of copyright owners
shall include inter alia (a) “Fair Use” of copyrighted works; (b) limited
copying of computer programs; (c) certain “Library Exemptions”; (d) application
of the “First-Sale Doctrine,” which shall allow the display and resale of purchased
copyrighted work but shall not apply to sound recordings, computer programs, or
distribution through a computer network.
4.3 The university shall encourage use of
copyrighted materials either through acquiring the permission of the copyright
owner or under one of the legitimate exceptions outlined in sec. 4.2. (See also
“Fair Use of Copyrighted Works: A Crucial Element in Educating America,” The
Trustees of The California State University .)
5.0 San Diego State University Trademarks, Trade Names, and
or service marks relating to goods or services distributed by the university
and its auxiliaries shall be owned by the university or the auxiliary. Examples
include names, symbols, logos, seal, mascot, or other logos used with university
activities and events.
shall be inappropriate to use without permission the name of the university or
any of its auxiliaries with any activity not sponsored or authorized by the
to license university trademarks should be addressed to the Vice President for
Business and Financial Affairs. Requests to license trademarks owned or
affiliated with any of the university’s auxiliaries should be addressed to the
General Manager’s office of the auxiliary.
6.0 Trade Secrets: Certain technologies may be licensable to
industry as trade secrets. Use of trade secret protection may be approved by
the university but should be used rarely. However, if public disclosure will
inhibit a company’s willingness to invest the necessary funds for product
development and commercialization, the university, in consultation with the
employee, may license the subject intellectual property as a trade secret.
6.1 Knowledge formalized as a trade secret cannot be disclosed in any
open scientific forum as long as it maintains legal trade secret status.
property falling within this category shall be treated with regard to licensing
and income sharing as are other patented technologies and copyrighted works.
7.0 Administration of Policies and Procedures
Contracting Officer: The Vice President for Research, acting for the President
of the university, shall be designated the institutional officer responsible
for matters involving intellectual property. The officer may designate other
managers or directors of auxiliaries or units of the institution to act on his
or her behalf. After consultation with the University Copyrights and Patents
Committee and the college dean involved, the Vice President or designee (a) may
approve agreements with respect to ownership and other rights related to
intellectual property, (b) may register copyrights and obtain patents, and (c)
may grant licenses in the name of the institution for all intellectual
to the Operating Agreement between the Trustees of the California State
University and the San Diego State University Research Foundation, the San
Diego State University Research Foundation shall be designated as the
university’s agent for securing and executing agreements with external entities
on behalf of the university with respect to intellectual property, in matters
other than the award of compensation for university (i.e., State) expenses. The
San Diego State University Research Foundation shall also establish and maintain
a Technology Transfer Office for the development, management, and
commercialization of all intellectual property secured in the name of the
university and of all licenses granted by or to the university. The President
may designate persons to act as university agents and contracting officers
responsible for securing and executing agreements about copyrightable works or
trademarks owned by other designated auxiliaries.
University Copyrights and Patents Committee shall be appointed (see Committees:
Copyrights and Patents Committee).
7.41 Agreements Involving
University-Commissioned or -Assigned Works (Works Made for Hire)
7.411 When employees accept a commission or
assignment from the university or one of its auxiliaries to produce a
copyrightable work not specifically within the defined scope of their
employment, an agreement shall be reached specifying the terms that apply to
ownership of the work and to the distribution of royalties between the
creator(s) and the San Diego State University Research Foundation. Unless
otherwise specified in the agreement, the university shall be considered the
author and owner of such specially assigned or commissioned works.
7.412 Before commencing any such work on
institutional matters involving the creation of intellectual property for or on
behalf of the university, nonemployees, independent contractors, and outside
consultants shall sign an agreement with the university setting forth the
understanding of the use of university resources and facilities, ownership
rights, and financial arrangements.
7.42 Agreements Involving Works Developed with
University Resources: Whenever significant institutional support in the form of
either financial or physical resources is used in the creative process from
which the intellectual property results, the institution shall have an interest
in the work, and a contractual agreement shall be made between the institution
and the creators of the work. The contractual agreement shall specify the terms
applying to ownership of the work, assignment of copyrights, and the
distribution of royalties between the creator(s) and the San Diego State
University Research Foundation. These agreements shall be prepared and executed
within a reasonable time, ordinarily not to exceed 60 days from the disclosure
of the work to the university. If possible, especially wherein the use of
university (i.e., State) resources is likely to be substantial, the agreement
shall have been made before the use of these resources.
7.43 Agreements on the Reimbursement of State
Resources. Wherein considerable university (i.e., State) resources have been
used in the development of intellectual property, agreements upon the
reimbursement of State expenses shall be executed. The Vice President for
Business and Financial Affairs shall prepare such agreements and shall
represent the interests of the State in negotiating proper agreements with the
San Diego State University Research Foundation and the author. These agreements
shall be prepared and executed within a reasonable time ordinarily not to
exceed 60 days from the disclosure of the work to the university. If possible,
wherein the use of university (i.e., State) resources is likely to be
substantial, the agreement on reimbursement shall have been made before the use
of these resources.
7.44 Agreements with Outside Sponsors
7.441 If an outside agency provides support for an
educational or research project that may result in the creation of intellectual
property, the San Diego State University Research Foundation may enter into an
agreement with that agency governing the ownership of property rights and the
distribution of royalties. In such cases, the Research Foundation may require a
written intellectual property agreement with the author on file in order to
legally execute contractual agreements about the disposition of copyrightable
works of the faculty.
7.442 Faculty engaged in sponsored projects that
stipulate assignment of intellectual property rights to the San Diego State
University Research Foundation or to the sponsor shall (a) execute a written
intellectual property agreement with the San Diego State University Research
Foundation at the time the grant or contract is accepted by the San Diego State
University Research Foundation, (b) execute an Assignment of rights either to
the Research Foundation or to the sponsor as the circumstances may require, and
(c) promptly disclose intellectual property to the University Copyrights and
Patents Committee on an Intellectual Property Disclosure form. The San Diego
State University Research Foundation shall notify the sponsor of any inventions
and shall take necessary further action.
7.45 Model or Property Releases: Model or
property releases should be obtained before any videotaping, broadcasting, or
other recording or transmission of classroom, laboratory, or other instruction.
Those whose names, persons, or likenesses will be shown in whole or in part
shall have signed a written release.
7.46 Release of University Rights: Wherein the
university has ownership rights to intellectual property and the San Diego
State University Research Foundation determines that commercialization efforts
are no longer justified, the university upon request of the author and for good
cause may release copyright ownership to the author. Such releases shall
generally be subject to a perpetual royalty-free license to the university to
use the work for its own purposes. Requests for reassignment of rights to the
author should be submitted to the Associate Vice for Research.
7.5 Appeals: An author may appeal a decision of
the Vice President for Research or the Vice President for Business and
Financial Affairs regarding the disposition of property rights and royalties.
All appeals shall be directed to the President of the university, who after
examining necessary evidence may request additional review or modification of
the intellectual property agreement.
7.6 Use of the University Name
7.61 Works Owned by the university. All works
of authorship owned by the university shall be published as follows: “© [year
of publication or creation], San Diego State University. All rights reserved.”
Goods owned or distributed by the university or services rendered by the
university shall show thereon the university’s trademarks and service marks in
packaging and in advertising such goods and services.
7.62 Works Owned by the Author or Creator
employee of the university not acting within the scope of employment may make a
true and accurate statement of a relationship or connection with or employment
by the university in the course of stating experience or qualifications as an
author of the intellectual property.
those circumstances in which such identification might reasonably be construed
as implying the support or endorsement of the work or the advancement or
opposition of any political, religious, sociological, or economic movement,
activity, or program by the university, the employee shall issue an appropriate
disclaimer concurrent with the use of the university name, declaring in
substance that the university has not endorsed the work or is not involved in
the particular activity or program.
7.7 Responsibilities of University Employees and Other Included
7.71 The University, its employees, faculty,
students, staff, independent contractors, and any person or entity deriving any
interest pursuant to this policy shall ensure adherence to this policy and any
7.72 In order to determine the rights of the
author and the University, the author of works conceived or developed while
employed or enrolled at San Diego State University shall promptly report to the
University Copyright and Patent Officer all copyrightable works in which the
University may have a right or interest. A written Disclosure of Copyrightable
Work and a Declaration of Institutional Support shall be submitted as soon as
possible but no later than 30 days from the date of the creation of the work.
7.73 The author shall inform all other persons
who may have rights to the copyrightable work (e.g., collaborators, research
assistants, students) of the terms and obligations of this policy.
7.74 The author shall assign to the San Diego
State University Research Foundation any and all rights in and to a
copyrightable work in which the University has an interest as determined by the
University Patents and Copyrights Committee and in accordance with the
provisions of this policy.
7.75 The author shall cooperate with the San
Diego State University Research Foundation in pursuing copyrights, obtaining
licenses, or otherwise commercializing intellectual property assigned to the
San Diego State University Research Foundation.
7.76 The author shall not enter into any
“exclusivity agreements” regarding the licensing of copyrightable works that
would conflict with normal university work assignments or the satisfactory
performance of all duties of the unit employee.
7.77 Authors who enter independent copyright
agreements with publishers should reserve rights with those publishers to
reproduce their own materials for their own instructional and research
Advice and Assistance: The Division of Research Administration of the Office of
Graduate and Research Affairs shall be providing assistance to faculty,
students, and other university employees in complying with this policy. The
Technology Transfer Office of the San Diego State University Research
Foundation shall provide assistance to faculty, students, and other university
employees in recognizing, securing, and protecting intellectual property rights
associated with the products of their research and other scholarly endeavors.
The author of copyrightable works should contact the Technology Transfer Office
or the Division of Research Administration for current information on intellectual
property procedures and to ensure appropriate action in accordance with the San
Diego State University Copyright, Trademark, and Trade Secret Policy.
Sharing of Funds Received from Copyrightable Works: Any funds received by the
San Diego State University Research Foundation through royalties or licenses or
through other consideration for copyrightable works shall be distributed in
accordance with the Distribution of Royalty Guidelines developed by the
University Copyrights and Patents Committee, recommended by the Vice President
for Research on advice of the college deans and approved by the President. Such
funds shall be used to support scholarly activities at San Diego State
University with these exceptions:
7.91 Funds generated by a unit of the
university (e.g., an academic department) in a specific ongoing function may be
used to defray the actual expenses of the function. Specific letters of
agreement may be entered into between the university and units involved in such
7.92 Royalty income allocated to the author in
accordance with a Copyright Agreement between the author and the San Diego
State University Research Foundation shall be unconstrained by the stipulations
of sec. 7.9.
7.93 The disposition of funds accruing to the
Associated Students shall be unconstrained by the stipulations of sec. 7.9.
7.94 The disposition of funds accruing to
certain other auxiliary organizations and formally organized campus groups may,
on approval of the President, also be unconstrained by the stipulations of sec.
8.0 Amendments: Any change in the Copyrights, Trademarks, and
Trade Secrets policy shall be recommended by the Research Council and the Vice
President for Research for approval by the Senate and the President.
Disabilities, Persons with
(This policy shall apply to all
university employees except those represented by the Academic Professionals of
California (Unit 4).)
1.0 San Diego State University (a) shall provide an environment
where faculty, staff and administrators respect disabled persons, (b) shall
conform to federal and state legislation that provides equal access to all
persons, and (c) shall promote and support full access to its telecommunication
and information technology.
university shall implement the Americans with Disabilities Act; the
Rehabilitation Act, sec. 504; California Government Code, secs. 12926, 12940,
12955.3, 12926.1, and 19231; and California Civil Code, secs. 51, 51.5, and 54.
university shall not discriminate against a qualified person due to a
disability in employment application procedures, the hiring process,
advancement or promotion, discharge, compensation, job training, or other
employment terms, conditions, or privileges. Qualified applicants and employees
with disabilities may request reasonable accommodation for their disability to
participate in hiring and employment.
university shall provide disabled persons access to and participation in the
university's programs, services, and activities, and it shall inform them of
1.41 The university (a) shall provide
reasonable accommodations when requested regarding the known disabilities of
job applicants and employees and (b) shall provide reasonable accommodations
for the known physical or mental disabilities of job applicants and employees
when requested by them or by someone authorized in writing by the applicant or
employee, unless to do so would impose undue hardship on the university. The
university shall ensure that its programs, services, and activities are
accessible to the general public, including disabled persons.
1.42 Disabled job applicants shall request
accommodation from the Center for Human Resources. Disabled employees shall
request accommodation through their departments and shall provide timely
documentation of disability in an interactive process.
2.0 An accommodation shall be (a) a change or adjustment to a
job or learning environment that permits a qualified job applicant or employee
with a disability to participate in the job application process, to perform the
essential functions of a job, and to enjoy the employment benefits and
privileges of employees without disabilities, and (b) a change or adjustment to
any program or activity open to the public that permits equal participation by
a disabled person.
Center for Human Resources, in consultation with the University’s Disability
Access and Compliance Committee shall develop and maintain procedures to
implement and enforce this policy regarding job applicants and employees. The
Office of Employee Relations and Compliance shall do likewise regarding the
general public. Copies of these procedures shall be available in the Center for
Human Resources and the Office of Employee Relations and Compliance.
regarding application, violation, or enforcement of this policy shall be made
to and coordinated by the Office of Employee Relations and Compliance.
is illegal. Retaliation against anyone reporting or thought to have reported
prohibited discrimination or violation of this policy or who is a witness to or
otherwise involved in an investigation of discrimination or policy violation
shall be prohibited.
Faculty, Staff, and
Student Conflict of Interest
1.0 Faculty must avoid academic supervisory, teaching, or
evaluative relationships with students, staff, or other faculty that pose
significant conflicts of interest from the standpoint of personal or
professional connections. Such
connections might include married couples, domestic partners or other
affectional liaisons, supervisor/employee relationships, or parent/child
relationships. The appearance of
conflict of interest should be avoided; the department chair should be
consulted if questions arise.
domestic partners, parents, or those involved in other affectional
relationships must not direct or serve on committees that evaluate their
partners, children, or other close relatives.
Such committees include thesis, dissertation, or preliminary,
comprehensive, or qualifying examination committees, periodic staff
evaluations, or annual, three-year, or tenure evaluations.
should not enroll in courses offered by their parents, spouses, domestic
partners, or partners in affectional liaisons.
immediate supervisor in an employment relationship (except for a research or
teaching assistantship or a situation in which a student serves as a grader for
another course taught by a faculty member) should not direct a student’s
research nor permit the enrollment of the supervisee in her/his courses or
other organized instructional activity.
exceptions should be approved and monitored by the chair or director of the
faculty member’s unit, unless the chair is involved; in case of involvement,
the chair must refer the decision to the dean.
If the dean is involved, the exception decision must be referred to the
Associate Vice President for Faculty Affairs.
1.0 Governing Principles: In all matters related to classes and
grades, relations between faculty and students at San Diego State University
shall be governed by the following principles:
instructor (i.e., professor, lecturer, or graduate teaching associate) shall be
in charge of the class and shall be responsible for its discipline and grading.
The instructor shall provide and follow a syllabus, shall maintain an
atmosphere conducive to learning, and shall administer examinations and other
exercises to determine the level of student attainment in a manner reasonably
calculated to minimize the possibility of dishonest work. Grading practices
shall meet the highest professional standards of objectivity, fairness, and
accuracy, and testing procedures shall be designed to reasonably determine
student attainments in the course’s subject matter.
student shall cooperate with the instructor and fellow students in maintaining
an atmosphere conducive to learning. The student shall be courteous to faculty
and fellow students and shall be scrupulously careful to adhere to the highest
standards of academic honesty.
2.0 Disciplinary Responsibilities: In fulfilling
responsibilities, the instructor may impose reasonable penalties for
infractions of university and class rules and for instances of student
dishonesty. In addition, when student behavior is judged sufficiently serious,
the instructor may bring a formal complaint against the student to the Vice
President for Student Affairs or to the appropriate judicial body.
3.0 Grade Changes: The grade given a student by an instructor
shall not be changed by anyone other than the instructor except under the
provisions in the Student Grievance Code. In controversies about grades,
assigned grades shall be presumed to be correct.
Nondiscrimination and Equal
1.0 San Diego State University shall maintain and promote a
policy of nondiscrimination on the basis of race, religion, color, sex, age,
disability, marital status, sexual orientation, gender identity and expression,
national origin, pregnancy, medical condition, and covered veteran status. This
policy incorporates by reference the requirements of Federal Executive Orders
11246 and 11375 as amended; Titles VI and VII of the Civil Rights Act of 1964
as amended; Title IX of the Educational Act of 1972; the Rehabilitation Act of
1973, secs. 503–504; the Americans with Disabilities Act; the Vietnam Era
Veterans Readjustment Assistance Act of 1974, sec. 402; Equal Pay Act of 1963
as amended; Age Discrimination Acts of 1967 and 1978; and other applicable
federal statutes as well as pertinent laws, regulations, and executive
directives of the State of California, including regulatory procedures set
forth in Title 5 of the California Code of Regulations. Persons covered by
these regulations shall be considered members of protected groups.
2.0 The Affirmative Action Program, in compliance with federal
and CSU Executive Order 883, shall be revised annually by the Office of
Employee Relations and Compliance and shall be disseminated to the campus
community. The Nondiscrimination and
Equal Opportunity policy shall apply at every level of decisions affecting
faculty, staff, administration, and students who are employed by the
university. It shall be subject to modification based upon experience and
continuing interpretation of the laws of the United States and the State of
California and of the policies of The California State University and San Diego
State University; but it shall state the university’s commitment to the right
of persons to equal employment opportunities without discrimination. The university
as an employer shall ensure that employees are recruited, hired, placed,
upgraded, promoted, awarded tenure, or terminated for job-related reasons and
without prohibited discrimination. If
any provision of the Nondiscrimination and Equal Opportunity policy is in
conflict with the collective bargaining agreement, the collective bargaining
agreement shall be controlling.
3.0 Specific Objectives
3.1 To ensure equal employment
opportunity for every applicant and employee, without regard to race, religion,
color, sex, age, disability, marital status,
sexual orientation, gender identity and expression, national origin, pregnancy,
medical condition, or covered veteran status;
3.2 To determine the appropriate talent
and labor pools for each hiring unit for
monitoring of placement actions and to ensure that each unit is provided this information at the
initiation of a search;
3.3 To assist every unit and department
in reviewing and modifying its own practices to ensure fair personnel decisions
that are objective, consistent with
known requirements, and based on work-related rationale;
3.4 To ensure that the university works
conscientiously to seek applications for employment from the widest possible
spectrum of available and qualified
3.5 To ensure that stated requirements
for positions are essential to the effective performance of the duties of those
3.6 To encourage and assist employees in
the professional and technical activities that qualify them for promotions;
3.7 To ensure that employees have equal
access to information that allows them to take advantage of opportunities for
3.8 To ensure that the work environment
for faculty, staff, and students is free from both prohibited discrimination
and sexual harassment.
4.0 Education and Awareness
Office of Employee Relations and Compliance and the Center for Student Rights
and Responsibilities shall educate employees and students about their rights to
be free from prohibited discrimination and sexual harassment and about their
obligations to refrain from prohibited discrimination and sexual harassment.
San Diego State University employees are featured in publications, the
representative diversity of our employees should be pictured.
for position vacancies shall include the statement, “San Diego State University
is an equal opportunity employer and does not discriminate against persons on
the basis of race, religion, national origin, sexual orientation, gender,
gender identity and expression, marital status, age, disability, pregnancy,
medical condition, or covered veteran status.”
policy shall be published in staff and faculty handbooks, in the University
Policy File, and in the University General Catalog, the Bulletin of the Graduate
Division, and the IVC Bulletin.
policy shall be distributed to supervisors, and discussions of responsibilities
for effective implementation shall be held during management, supervisory, and
equal opportunity clause shall be included in purchase orders, leases, and
5.0 Office of Employee Relations and Compliance
Director of the Office of Employee Relations and Compliance oversees legal
compliance for nondiscrimination and nonharassment and coordinates the development
and implementation of nondiscrimination and nonharassment policies and
procedures. The Director acts as liaison
to auxiliary organizations in these matters. The Director is appointed by and
reports to the Associate Vice President of Administration in the Division of
Business and Financial Affairs.
Equal Opportunity Counselors from each college, the SDSU-IV Campus, the
Library, Business and Financial Affairs, and University Advancement shall be
recommended to the Director of the Office of Employee Relations and Compliance
by the administrative heads of these units. Nominees for these positions shall
be from among tenured faculty and permanent staff.
5.21 The Equal Opportunity Counselors (a) shall
serve as liaison between the Office of Employee Relations and Compliance and
the members of the units, (b) shall offer informal advice and counseling to
their peers regarding diversity and discrimination, and (c) shall direct
concerned students and employees to the Office of Employee Relations and
Compliance or to the Center for Student Rights and Responsibilities.
5.22 The Office of Employee Relations and
Compliance shall hold regular meetings of the Equal Opportunity Counselors to
respond to their concerns and to inform them of recent developments in policy
6.0 Chief Diversity Officer
Chief Diversity Officer promotes diversity initiatives and coordinates the
development and implementation of campus and community outreach programs
designed to improve the climate of the campus with respect to diversity. The Chief Diversity Officer acts as liaison
to academic Deans, the Divisions of Undergraduate Studies and Graduate Affairs,
and Student Affairs in these matters.
The Chief Diversity Officer is appointed by and reports to the President.
7.0 Diversity Liaisons
administrative heads of each college, the SDSU-IV Campus, the Library, Business
and Financial Affairs, Student Affairs, and University Advancement in
consultation with the Director of the Office of Employee Relations and
Compliance shall recommend two Diversity Liaisons to the Chief Diversity
Officer. Nominees for these positions
shall be from among tenured faculty and permanent staff.
Diversity Liaisons (a) shall serve as liaison between the Chief Diversity
Officer and the members of the units, (b) shall offer informal advice and
counseling to their peers regarding diversity and discrimination, (c) shall
direct concerned students and employees to the Office of Employee Relations and
Compliance, to the Chief Diversity Officer, or to the Center for Student Rights
and Responsibility, and (d) shall report to the Chief Diversity Officer on
existing and new diversity initiatives within their respective units.
Chief Diversity Officer, in consultation with the Office of Employee Relations
and Compliance shall hold regular meetings of the Diversity Liaisons to respond
to their concerns, to discuss diversity initiatives, and to inform them of
recent developments in policy and law.
Layoff, Termination, and Rejection or Nonreappointment during the
Appointment, and Development
8.11 No offers of appointment shall be made to
any candidate until appropriate steps have been taken to advertise to and reach
out to the widest possible pool of talent in the discipline or field for as
long and in as many ways as feasible. The processes leading to appointment
shall be objective, fair, and rational to ensure genuinely equal opportunity
for qualified persons.
8.12 Vacancies shall be advertised locally,
regionally, and nationally as appropriate. Such advertisements shall be placed
strategically, for sufficient time, and on World Wide Web to attract maximum
attention from the widest spectrum of applicants.
8.13 Standards and criteria for employment
shall be clearly stated and relevant to job requirements and shall be
accessible to employees and applicants.
8.14 Selection panels, rather than individual
interviewers, should be used whenever possible. Search committees and selection
panels should be as diverse as possible, including gender.
8.15 Specific steps shall be taken to provide
guidance and assistance to employees in meeting the criteria for reappointment,
tenure, permanent status, and promotion.
8.21 There shall be no discrimination in terms
and conditions of employment including work assignments, classification,
educational and training opportunities, benefits, research opportunities, use
of facilities, and opportunities to serve on committees or decision-making
8.22 Harassment of any employee on account of
race, religion, color, sex, age, disability, marital status, sexual
orientation, gender identity and expression, national origin, pregnancy,
medical condition, or covered veteran status shall not be tolerated.
8.23 Sexual harassment shall not be tolerated.
Sexual harassment shall include such behavior as sexual advances, requests for
sexual favors, and other verbal or physical conduct of a sexual nature directed
toward an employee, student, or applicant as described in CSU Executive Order
8.24 Persons to be employed at San Diego State
University shall be judged on their merits. Therefore, immediate family members
of employees may be hired to fill vacancies.
8.241 Employees neither shall initiate nor
participate in institutional decisions involving a direct benefit (initial
appointment, retention, promotion, salary, leave of absence, etc.) to immediate
family members nor shall participate in discussions or votes designed to rank
other employees in relationship to their immediate family members for the
purpose of such decisions.
8.242 For the purpose of this policy, “immediate
family member” is defined as a close relative including: parent, child,
grandparent, grandchild, sibling, uncle, aunt, nephew, niece, first cousin,
spouse, registered domestic partner, step-parent, step-child, brother-in-law,
sister-in-law, father-in-law, mother-in-law, son-in-law, daughter-in-law, and,
by guardianship and/or adoption, a person residing in the immediate household.
Relatives of domestic partners shall be treated as relatives of spouses.
8.25 No personnel policies or practices shall
arbitrarily exclude employees or applicants for advertised positions from
employment opportunities because of pregnancy, childbirth, or related
conditions. A request by any permanent, female employee for a leave of absence
without pay for purposes related to pregnancy, childbirth, pregnancy-related
conditions, or adoption shall be granted for up to one year. Additionally, a
request by any employee for sick leave or leave of absence with or without pay
for these purposes shall be handled in the same manner as requests for other
reasons. No female employee shall be required to take a leave of absence before
the anticipated delivery date so long as the employee is capable of performing
her required duties.
8.26 With regard to qualified individuals with
a disability or medical condition, the university shall, upon request, provide
reasonable accommodation so that they may perform the essential duties of their
jobs, unless doing so would impose an undue hardship on the university.
Reasonable accommodation is to be determined by the university following its
receipt of an individual’s request for accommodation and engagement in an interactive
process with the individual to identify the nature and extent of the
individual’s restrictions and the appropriate reasonable accommodation.
8.27 Any employee who believes that he or she
has been treated in violation of nondiscrimination policy may seek redress
through the discrimination complaint procedures available on the Website or at
the Office of Employee Relations and Compliance. Use of this complaint
procedure shall not prejudice access to formal university grievance procedures.
The Office of Employee Relations and Compliance shall inform persons with
discrimination complaints of other sources of redress outside the university.
8.28 Retaliation against individuals, who have
or are believed to have filed a discrimination complaint, opposed a
discriminatory act or participated in a discrimination investigation or
proceeding, is prohibited.
Termination, and Rejection or Nonreappointment during the Probationary Period
8.31 Layoff for lack of funds or lack of work
shall proceed according to campus and CSU policy developed in accordance with
relevant sections of Title 5 of the California Code of Regulations and of the
California Education Code, and without regard to race, religion, color, sex,
age, disability, marital status, sexual orientation, gender identity and
expression, national origin, pregnancy, medical condition, or covered veteran
8.32 Rejection or nonreappointment during the probationary
period and termination of employees shall similarly proceed in accordance with relevant
policy and code and applicable sections of the Collective Bargaining Agreement,
and without prohibited discrimination. The reasons for such action shall be
8.41 The Center for Human Resources and the
Office of Employee Relations and Compliance shall jointly maintain statistical
records for applicants for employment and for employees of the university.
These records shall include by job classification sex, race, and other such
characteristics as required by law. Summaries of these data shall be available
for appointments to temporary positions, new hiring, promotions, and
terminations (including rejection or nonreappointment during the probationary
period). These records shall be available for two years.
8.42 Departments or appropriate administrative
units shall be able to provide records of the reasons for the following
personnel actions: failure to appoint applicants, failure to reappoint or grant
tenure to probationary faculty, failure to promote eligible faculty, and
termination of tenured faculty. The Center for Human Resources shall maintain
comparable information for staff. These records shall be retained for at least
two years and shall be made available to the Director of the Office of Employee
Relations and Compliance.
1.0 Introduction: San Diego State University shall be committed
to the development of ideas and to the broad dissemination of these ideas for
the purpose of serving the public interest. The university shall also recognize
and strive to protect the legitimate private interests of members of the
university community who engage in research. Nothing in this policy shall
restrict the rights of faculty or staff acting privately outside their
capacities as university employees.
official auxiliaries of San Diego State University, namely, Aztec Shops, San
Diego State University Research Foundation, Campanile Foundation, and the
Associated Students, and other auxiliaries that may be established by the
funds”: funds, regardless of the sources, that are administered under the
control, responsibility, or authority of the President of the university and
the boards of directors of the designated auxiliaries.
agreement”: an enforceable agreement between the university and other persons
one or more persons, singly or as a group, who conceive or reduce to practice
(1) any new and useful process, machine, manufacture, or composition of matter,
or any new and useful improvement thereof or (2) any patentable plant, for
which United States patent rights may be obtained.
research”: research conducted by a university employee without the aid of
external funding by outside sponsors.
San Diego State University and its auxiliaries.
support”: support provided by either San Diego State University or its
auxiliaries for a project from which an invention results.
party or parties who own or control rights to an invention, whether patented or
a grant from the U.S. Patent Office or any foreign patent office entitling the
patent owner to prevent others from making, using, or selling an invention for
a term of years.
agreement”: formal written agreement to do all things necessary to comply with
the Patent Policy of the university and to comply with the patent requirements
of any grant or contract in which the signer participates. The patent agreement
shall obligate the inventor (1) to disclose the details of any and all possible
patentable inventions related to the project covered by the particular
agreement, (2) to assist the SDSU Research Foundation or an assignee in the
preparation and prosecution of any patent applications for inventions arising
from the referenced project, and (3) to assign all rights to any such
inventions to San Diego State University Research Foundation by means of a
formal assignment document specifying the terms of the assignment including the
royalty sharing amounts for all parties, including amounts for each inventor,
if multiple inventors are disclosed.
resources”: funds and material resources, regardless of the source,
administered under the control, responsibility, or authority of both the
President of the university and the State of California.
3.0 Ownership of and Rights Related to Inventions Developed
through Intramural Research
3.1 If institutional support in the form of
either financial or physical resources is used in the research process from
which the invention results, the institution shall have ownership rights in
said invention. Moreover, the institution as a public agency shall ensure that
inventions are reduced to practice so as to serve the public interest.
Discharging this responsibility may involve assisting employees in pursuing
patents and marketing products, as well as securing licenses for the use of
inventions of value to the institution.
support shall refer to both State funds and auxiliary funds. For faculty
research support, auxiliary funds shall be disbursed through the San Diego
State University Research Foundation. Nothing herein should be construed as
affecting the current legal relationship between San Diego State University and
assignment of property rights between the institution and its employees shall
depend upon the degree of institutional support devoted to the conception,
reduction to practice, and development of an invention and products or processes
that utilize such an invention. Institutional support for an employee’s project
that yields an invention shall be classified under one of two categories:
Commission or Assignment
3.311 An invention shall be commissioned or
assigned when there exists between the university, acting through any of its
agents or auxiliaries, and the inventor, a contractual agreement to develop
that specific invention.
3.312 For commission or assignment the contractual
agreement shall specify the terms applying to ownership of the patent and the
distribution of royalties between the inventor(s) and the university’s
3.313 For commission or assignment by the
university, the terms shall be in accordance with controlling university
3.32 Partial Institutional Support
3.321 An invention shall be considered to have
partial institutional support if the institution incurs resource costs
associated with the invention. If an invention receives partial institutional
support, a contractual agreement defining patent rights and royalty shares
shall be made by the institution and the inventor. If State resources are used
in the project, the agreement shall provide that the State will be reimbursed
for said resource costs from the royalties associated with resulting patents.
3.322 For institutional support, royalties from
the product shall be divided according to the following formulation: First, in
compliance with existing university policy, the State shall be compensated for
its part of the total institutional cost. Second, remaining royalties will be
distributed between the inventor(s) and the SDSU Research Foundation as
specified in secs. 3.323–324.
3.323 These relative shares of remaining royalties
(sec. 3.322) shall be negotiated and determined by mutual agreement of the
inventor and the university or the San Diego State University Research
Foundation if such an agreement can be reached prior to the acceptance of
partial institutional support by the inventor.
3.324 If the parties have not reached an agreement
prior to acceptance of institutional support, the issue shall be referred to
the University Copyrights and Patents Committee (UCPC). The UCPC shall
recommend to the Vice President for Research a determination of the ownership
of patent rights and the division of royalties. This recommendation shall
reflect the following general principles:
a. The royalty interests in the invention
shall be divided in accord with the relative value of the inventor’s
contribution and the State or non-State institutional support channeled through
the university or the San Diego State University Research Foundation.
b. In computing these values, the
inventor’s contribution shall include direct costs incurred by the inventor
(including patent application costs) and a reasonable value placed on the
inventor’s time (unless compensated by the institution).
c. Institutional support shall include
only (1) those costs which would not have been incurred by the institution in
the absence of the development of the invention (including patent application
costs) and (2) those other costs associated with the significant use of
institutional equipment, supplies, facilities, employee time, or other
d. If the difference in the relative
contributions of the inventor and the institution is not significant, net
income derived from commercialization of the invention shall be divided 50
percent to the inventor and 50 percent to the San Diego State University
Research Foundation. The share distributed to the inventor shall be the
personal income of the inventor.
e. Unless otherwise covered by a prior
agreement with the inventor (sec. 3.323) or with an outside sponsor (sec. 4.0),
or unless the UCPC determines that the contribution of the institution is not
significant, ownership of rights to inventions, trademarks, and other tangible
research property conceived, reduced to practice, or developed with partial
institutional support shall be assigned to the San Diego State University
Research Foundation even though the Research Foundation shall share some of the
net royalties with the inventor, as specified above.
3.325 If a patent management corporation is used
to assist with the commercialization of an invention, the provisions of this
section shall govern only that part of the royalties in excess of the portion
retained by the management corporation.
3.326 The UCPC, after consultation with the Vice
President for Business and Financial Affairs, may recommend that pursuing a
patent would not be in the best interest of the university. In this case, the
Vice President for Research may determine that patent rights associated with
the invention shall belong to the inventor, and the inventor shall be so
notified in writing.
3.327 Each commercial license or assignment of an
invention shall include the reserved right for the university to use the
invention for research or educational purposes free of royalty.
persons or organizations other than university employees intend to use
university resources or facilities in connection with an invention, exclusive
of libraries, an agreement shall be executed in advance setting forth the
understanding regarding the use of said resources and facilities, ownership
rights, and financial arrangements.
disclosing inventions conceived, reduced to practice, or developed without
institutional support or independent of their employment at the University may
at their option refer their inventions to the University Copyrights and Patents
Committee for patent prosecution or other disposition. If the UCPC recommends
such disposition upon disclosure by the inventor, the inventor shall on the
approval of the Vice President for Research execute a Patent Agreement and an
Assignment of Rights with the San Diego State University Research Foundation.
Any royalties (after deduction for expenses, including the costs of a patent
management corporation, if applicable) shall be shared by the inventor and the
Research Foundation according to the terms specified in the Patent Agreement as
agreed to by both parties.
4.0 Ownership of Patent Rights on Sponsored Grants and
an outside agency provides support for a scientific research project, which may
result in the conception, reduction to practice, or development of an
invention, it may be necessary for the San Diego State University Research
Foundation to enter into an agreement with that agency governing the ownership
of patent rights and the distribution of royalties. In such cases, the Research
Foundation may have to have a written patent agreement with the inventor on
file in order to legally execute contractual documents, which agree to dispose
of inventions of the faculty.
engaged in research on sponsored projects that stipulate assignment of patent
rights to the San Diego State University Research Foundation or the sponsor
shall (a) execute a written Assignment of Patent Rights with the San Diego
State Research Foundation, on behalf of the University, encompassing all
current and future contracts and grants, (b) promptly disclose any invention to
the University Copyrights and Patents Committee by means of the invention
disclosure process, and (c) execute a written Assignment Agreement in order to
effectuate patent prosecution rights and authority.
San Diego State University Research Foundation shall notify the sponsor of any
inventions and shall take the necessary further action.
5.0 A University Copyrights and Patents Committee shall be
6.0 Patent Agreements
Vice President for Research, acting for the President of the University, shall
be designated as the institutional officer responsible for matters involving
intellectual property. The Vice President may designate other managers or
directors of auxiliaries or units of the institution to act on his or her
behalf. After consultation with the University Copyrights and Patents
Committee, the Vice President or designee may approve agreements with respect
to (a) ownership and other rights related to inventions, (b) obtaining patents,
and (c) granting licenses in the name of the institution for all inventions.
to the Operating Agreement between Trustees of The California State University
and San Diego State University Research Foundation, the San Diego State
University Research Foundation shall be designated as the University agent for
securing and executing agreements for the University with respect to patents
and inventions, in matters other than the award of compensation for University
(i.e., State) expenses. The Research Foundation shall also establish a
Technology Transfer Office for the development, management, and
commercialization of University-owned technologies and shall maintain a central
file for patents secured in the name of the University and licenses granted by
or to the University.
University (i.e., State) resources have been used in the development of an
invention, agreements upon the reimbursement of State expenses shall be
executed. The Vice President for Business and Financial Affairs shall prepare
such agreements and shall represent the interests of the State in negotiating
proper agreements with the Research Foundation and the inventor. These
agreements shall be prepared and executed prior to the initiation of the patent
search. If possible, wherein the use of university (i.e., State) resources is
likely to be substantial, the agreement on reimbursement shall be made before
the use of these resources.
7.0 Appeals: Inventors may appeal a decision of the Vice
President for Research or the Vice President for Business and Financial Affairs
with respect to the disposition of patent rights and royalties. Appeals shall
be directed to the President of the university, who may, after examining the
required evidence, request additional review or modification of the patent
8.0 Obligations of University Employees and Other Included
Diego State University faculty and staff, as a condition of their employment,
shall comply with the terms of this policy. Students involved in research, as a
condition of their education or employment at San Diego State University, shall
also comply with the terms of this policy.
8.11 To protect the inventor’s interests and to
establish the inventor’s ownership rights to inventions conceived before
employment at San Diego State University, each inventor shall disclose to the
University Patent Officer at the time of employment, inventions conceived,
reduced to practice, developed, or being developed by the inventor.
8.12 In order to determine the rights of the
inventor and the university, inventors shall promptly report to the University
Patent Officer potentially patentable inventions conceived, reduced to
practice, or developed while employed or enrolled at the university. Such
disclosures shall be made in writing as soon as possible but no later than the
30 days before the date of first publication of the invention.
8.13 Inventors shall inform other persons who
may have rights to the invention (including co-inventors, collaborators, and
research assistants) of the terms of this policy.
8.14 Inventors shall assign to the Research
Foundation the rights in and to an invention in which the university has an
interest as determined by the University Patents and Copyrights Committee and
in accordance with this policy.
8.15 Inventors shall cooperate with the
Research Foundation in pursuing patents or licenses or otherwise
commercializing inventions assigned to the university.
foregoing obligations shall also apply to those who wish to refer inventions or
discoveries developed independently of the institution for patent prosecution
or other disposition by the university.
9.0 Use of Funds Received from Inventions: Funds received by
the San Diego State University Research Foundation through royalties or
licenses or other consideration for inventions shall be distributed in
accordance with the Distribution of Royalties Guidelines developed by the
University Copyrights and Patents Committee, recommended by the Vice President
for Research, and approved by the President. Such funds shall be used to
support scholarly activities at the university with these exceptions:
generated by a unit of the university (e.g., an academic department) in the
performance of a specific ongoing function may be used to defray the actual
expenses of that function. Specific letters of agreement may be entered into
between the university and units involved in such functions.
income allocated to the inventor(s) in accordance with a Patent Agreement (sec.
6.0) between the inventor and the SDSU Research Foundation shall be
unconstrained by the stipulations of this section.
disposition of funds accruing to the Associated Students shall be unconstrained
by the stipulations of this section.
10.0 Amendments: Changes in or exceptions to
this policy shall be recommended by the University Research Council and the
Vice President for Research for approval by the Senate and the President.
Research, Classified or
1.0 San Diego State University shall not engage in classified
or otherwise privileged research.
research” shall refer to projects restricted in whole or in part for purposes
of national security.
privileged research” shall refer to projects that involve requests from
sponsors or others for the maintenance of confidentiality and that are subject
to one or more of the following restrictions:
a. The research or its
results shall be neither in whole nor in part freely publishable.
b. Manuscripts and
other documents generated from the research shall be subject to outside sponsor
restrictions on publications of more than 90 days or to editorial changes by
the sponsor without consent of the author.
information shall be restricted by confidentiality agreement(s) as to be so pervasive
or so central to the research that even the general nature of the research and
its methodology cannot be disclosed, and the university can no longer ensure or
accept legal responsibility for adequate oversight of the research by
appropriate faculty or administrators not party to the confidentiality
of confidentiality in research for protection of individual rights to privacy
pursuant to the university’s Guidelines on the Protection of Human Subjects,
the Family Education Rights and Privacy Act, the San Diego State University
Student Records Policy, and other applicable state and federal regulations
shall not be construed as privileged research.
2.0 Requests by faculty members or students for exceptions to
this policy shall be forwarded through the Dean of the College to the
University Research Council for recommendation to and approval by the Vice
President for Research, and the President of the university.
research may be acceptable under the following conditions:
a. Brief delays in the publication of research for patenting
or other propriety purposes (one year maximum on approval of the Associate Vice
for Research or for sponsor review and comment on manuscripts (not to exceed 90
days) provided that no sponsor agree that no changes in the manuscript be made
without the consent of the author;
b. Protection of specifically identified proprietary
information essential for the conduct of the research that is disclosed to the
San Diego State University investigator by an outside sponsor, person, or
entity under the terms of a confidentiality agreement between the investigator,
the San Diego State University Research Foundation, and the owner of the
c. Maintenance of confidentiality in certain research-related
activities primarily undertaken as a service (e.g., certain subcontracted
clinical trial studies) wherein the project director certifies in advance that
the activity is not primarily “research” and the results are not independently
publishable (on approval of the President of the university or designee).
thesis or dissertation shall be accepted as the basis for a degree if it is
subject to restraints imposed by privileged research. The Dean of the Graduate
Division may, however, approve requests from students to withhold library
shelving of a thesis or dissertation approved by the faculty for up to one year
to protect the patent or other proprietary rights of students and faculty.
3.0 In national emergencies, the President of the university
may elect to accept classified research upon the recommendations by the Dean of
the College, the University Research Council, and the Vice President for
Scholarship, Integrity in
1.0 Members of the academic community involved in the conduct
of research and scholarship shall adhere to the highest standards of ethical
behavior. This policy applies to all individuals at San Diego State University
including those engaged in research that is supported by the Public Health Service
(PHS) or for which an application has been submitted. The procedures herein
shall protect the rights and reputations of parties involved in alleged
misconduct and shall cover allegations involving students employed on research
grants or contracts. Allegations of academic dishonesty by students engaged in
research, as part of their academic program shall be dealt with according to
University academic policies, student disciplinary procedures, and regulations
of Graduate and Research Affairs.
2.0 Guidelines for Identifying Misconduct: Consistent with the
Public Health Service (PHS) definition (42 CFR 93.103), research misconduct
means“ fabrication, falsification, or plagiarism for proposing, performing, or
reporting research results” and shall not include honest error or honest
differences in interpretations or judgments of data. The same shall apply to
The definitions of misconduct in academic research
and scholarship are as follows:
is making up data or results and recording or reporting them.
is manipulating research materials, equipment, or processes, or changing or
omitting data or results such that the research is not accurately represented
in the research record.
is the appropriation of another person's ideas, processes, results, or words
without giving appropriate credit.
3.0 Procedures for Handling Allegations of Misconduct
3.1 Inquiry Process. Initial reports or charges of misconduct in
research or scholarship shall be directed first to the dean of the college in
which the alleged misconduct has occurred. The dean shall inform the department
or program chair and the research or scholarship supervisor(s) of the
allegations. The dean shall also inform the involved faculty member(s) or
nonfaculty employee(s) of the nature of the allegations, the nature of the
inquiry, and the rights of the parties involved. Diligent efforts will be made
to protect the positions and reputations of those who, in good faith, make
allegations of scientific misconduct.
3.2 The college dean, after consultation with the department or
program chair and appropriate research or scholarship supervisor(s) with
appropriate expertise for inquiries, shall conduct promptly a preliminary
inquiry to determine whether there is sufficient prima facie evidence to merit
a formal investigation of the charges and shall inform the Vice President for
Research or designee that a preliminary inquiry is under way. Precautions shall
be taken to prevent real or apparent conflicts of interest on the part of those
involved in the inquiry. Confidentiality shall be strictly maintained
throughout the inquiry to the extent allowed by law. If an inquiry is
terminated for any reason without completing all relevant requirements, a report
summarizing the termination shall be sent to the appropriate official (ORI for
PHS funded research). For PHS funded research, the Vice President for Research
or designee shall notify the Office of Research Integrity (ORI) of the Public
Health Service within 24 hours of obtaining reasonable indication of an
immediate health hazard, need to protect Federal funds or equipment and
individuals affected by the inquiry, and that the alleged incident may be
3.3 The college dean shall forward without delay a written report to
the Vice President for Research or designee. An inquiry must be completed
within 60 calendar days of its initiation unless circumstances clearly warrant
a longer period. Any extension of this period shall be based on good cause and
recorded in the inquiry file. The written report shall (a) state the evidence
reviewed, (b) summarize relevant interviews, and (c) include the conclusions of
the inquiry. A copy of the report of the inquiry shall be given to the
person(s) against whom the allegation has been made, and their comments on that
report may become part of the record. Detailed documentation of the inquiry
shall be maintained by the Vice President for Research or designee for at least
three years and, in federally funded research, shall be provided upon request
to authorized personnel. Appropriate interim administrative action shall be
taken to protect Federal funds and ensure that the purposes of the Federal
financial assistance are being carried out.
3.4 If, after consideration of the report of the inquiry, the Vice
President for Research or designee determines that there is not sufficient
prima facie evidence to support the charges, no further action need be taken,
and the Provost and the parties involved shall be so informed. Efforts shall be
taken, as appropriate, to restore the reputations of persons alleged to have
engaged in misconduct when allegations are not confirmed.
Process. If, after consideration of the report of the inquiry, the Vice
President for Research or designee determines that sufficient prima facie
evidence supports the charges, the Vice President for Research or designee
shall appoint within 30 days of the completion of the inquiry an ad hoc
committee with appropriate expertise to conduct a formal investigation, and the
Provost shall be so notified. The membership of the committee shall consist of
at least four knowledgeable and impartial persons including one representative
from the department, program, or auxiliary unit of the involved faculty
member(s) or nonfaculty employee(s) and three faculty members from related
departments, programs, or areas. For externally funded research, the Vice
President for Research or designee may also appoint a member of the San Diego
State University Research Foundation as an ex officio member to represent the
interests and legal obligations of the Research Foundation. In addition, the
Vice President for Research or designee may appoint members from outside the
institution in order to broaden the expertise of the committee. Precautions
shall be taken against the investigators’ real or apparent conflicts of
3.6 As soon as the committee has been requested to conduct a formal
investigation, the Vice President for Research or designee shall notify the
accused faculty member(s) or nonfaculty employee(s) of the charges and the
function of the committee. In consultation with the Provost and the college
dean, the Vice President for Research or designee may determine that the
research activities of the involved researcher(s) may be restricted or
monitored during the course of the investigation. The Vice President for
Research or designee shall also notify the President, the Provost, the school
director or the department or program chair, and for funded research the Chief
Executive Officer of the San Diego State University Research Foundation and the
project officer(s) of the funding agencies that a formal investigation
involving charges of misconduct in research or scholarship has been initiated.
For PHS funded research, the Director of the Office of Research Integrity shall
be notified in writing on or before the date the investigation begins, and such
notification shall include (a) the name of the person(s) against whom the
allegations have been made, (b) the general nature of the allegations, and (c)
the application or grants involved. If an investigation is terminated for any
reason without completing all relevant requirements, a report summarizing the
termination shall be sent to the appropriate official (ORI for PHS funded
research). Confidentiality of the affected individual(s) shall be strictly
maintained throughout the investigation to the extent possible.
3.7 The Vice President for Research or
designee shall convene the committee, appoint one of the faculty on the
committee to serve as chair, present the charges and allegations, and discuss
University and Research Foundation policies and procedures pertinent to the
investigation. The committee shall investigate all charges and facts and may interview
parties appropriate to reaching a decision regarding the merit or lack of merit
to the charges. The chair of the committee shall meet with the appropriate
personnel officers (viz., Associate Vice President for Faculty Affairs,
Director of the Center for Human Resources, and Research Foundation Director of
Human Resources) regarding existing procedures and safeguards to protect all
parties’ rights and reputations before carrying out the investigation. Diligent
efforts shall be made to protect the positions and reputations of those who, in
good faith, made allegations of scientific misconduct. The committee shall begin its investigation
promptly and shall provide a written report of its findings and recommendations
to the Vice President for Research or designee no later than 60 days after
beginning the formal investigation. The Vice President for Research or designee
may either accept the report or return it to the committee for further
information or clarification. The committee shall also forward the final copy
of this report to the accused parties, who shall have an opportunity to comment
on the findings. The investigation shall be completed within 120 calendar days.
For PHS funded research, the Vice President for Research or designee shall
notify the Office of Research Integrity (ORI) of the Public Health Service
within 24 hours of a reasonable indication of possible criminal violations are
found or about an immediate health hazard, need to protect Federal funds or
equipment and individuals affected by the investigation and that the alleged
incident may be publicly reported. Appropriate interim administrative action
shall be taken to protect Federal funds and ensure that the purposes of the
Federal financial assistance are being carried out. ORI shall be promptly
advised of any developments during the course of the investigation which
disclose facts that may affect current or potential DHHS funding for
individual(s) under investigation or that the PHS needs to know to ensure
appropriate use of Federal funds and otherwise protect the public interest. If
the investigation cannot be completed within 120 days, a request for extension
shall be made to the ORI with an explanation for the delay, an interim report
on progress to date, an outline of what remains and an estimated date of
3.8 If from the findings and recommendations of the committee the
Vice President for Research or designee determines that no unethical or
fraudulent acts have been committed, all parties shall be notified accordingly.
The Vice President for Research or designee and the college dean shall
undertake all necessary efforts to restore fully and promptly the reputation
and credibility of the researcher(s) under investigation when allegations are
not confirmed. All interim restrictions on research activity shall be promptly
3.9 If from the findings and recommendations of the committee, the
Vice President for Research or designee determines that there is evidence of
misconduct, he or she shall report to the Provost this conclusion and
recommendations regarding the imposition of sanctions or disciplinary action.
The President shall make the final determination regarding the appropriateness
of the recommendations. Sanctions may include (a) termination of current research
or scholarly activity, (b) public disassociation of the University from future
unauthorized research or scholarly activity, (c) restriction from future
research or scholarly activity for some period of time, (d) special prior
review and approval requirements in future research or scholarly activities,
and (e) debarment from intramurally funded research or scholarly programs. The
President may also determine whether the matter warrants a reprimand or
disciplinary action pursuant to the Collective Bargaining Agreement or sec.
89535–89539 of the Education Code or should be referred to the cognizant
auxiliary organization for appropriate action.
3.10 The President shall determine whether
information about the charges, the investigation, or their disposition shall be
released to the public, the press, or specific parties (e.g., editors of
journals in which papers or reports of the research in question may have
appeared). For externally funded research, the sponsoring agency shall be
notified of the findings of the investigation and the final disposition of any
sanctions, disciplinary action, or restitution to be made. For PHS funded
research, a written report documenting the investigative process, summary of
information obtained relevant to the investigation, findings to include the
actual text or summary of the views of individual(s) found to have engaged in
misconduct, and sanctions taken by the institution shall be made available to
the Director of the ORI, who shall decide whether that office shall proceed with
its own investigation. The University shall maintain such documentation for at
least three years after PHS acceptance of the final report.
Sexual Assault, Domestic
Violence, and Stalking
1.0 San Diego State University shall be committed to creating
a community free from the crimes of sexual assault, domestic violence, and
stalking. All members of the San Diego State University community shall uphold
2.0 The university shall cooperate fully in any criminal
prosecution or civil litigation that may occur as a result of crimes of sexual
assault, domestic violence, or stalking that are committed on the campus, at an
off-campus facility, or at a university function.
3.0 A person who is convicted of committing these crimes on
university property, at a university off-campus facility, or at a university
function shall face maximum campus sanctions as prescribed by policies, codes,
and collective bargaining agreements that govern the behavior of students,
faculty, staff, and guests or visitors.
4.0 Members of the campus community and their guests or
visitors should report crimes of sexual assault, domestic violence, and
stalking to the appropriate university officials. A list of those appointed to
receive these complaints and a summary of campus resources available to
survivors of these crimes shall be made available.
who have experienced or witnessed the crimes of sexual assault, domestic
violence, and stalking should seek immediate assistance from the University
Police and campus caregivers. Those seeking assistance shall be treated with
respect and dignity, and their concerns shall be responded to in a timely and
professional manner. To ensure a responsive environment to victim, the
university shall provide support services to address the personal and academic
needs of those surviving sexual assault, domestic violence, and stalking while
these crimes are being investigated and prosecuted on and off the campus.
officials responding to charges of sexual assault, domestic violence, and
stalking shall inform victims of their rights and the various options for
relief, including the necessary steps and potential consequences of each
option. These shall include but may not be limited to support in pursuing
criminal prosecution, civil litigation, campus disciplinary action, and campus
grievance procedures. Victims shall also be counseled about various options
including mediation, alternative housing assignments, and academic scheduling
5.0 This policy has been enacted by San Diego State University
in accordance with California State Law, Assembly Bill 3098, Postsecondary
Education: Student Safety (July 1990).
1.0 San Diego State University shall be committed to preventing
sexual harassment and to promptly addressing violations of this policy. The
university shall create and maintain a positive learning and working
environment for its students and employees and shall not tolerate sexual
harassment. Nothing herein shall contravene rights guaranteed in the Constitution
of the State of California or the Constitution of the United States.
2.0 Sexual harassment and its behaviors shall be prohibited by
the university: Sexual harassment is demeaning and degrading and a form of
prohibited discrimination on the basis of sex. As an affront to one’s dignity,
sense of self, and self-esteem, it can negatively impact performance at work or
in an academic setting.
3.0 Sexual harassment is illegal: It is a violation of state
and federal laws including the California Education Code, sec. 212.5, Title VII
of the Civil Rights Act of 1964, and Title IX of the Education Amendments of
1972. Sexual harassment is specifically prohibited in The California State
University by CSU Executive Order 927.
policy shall apply to all persons at the university or attending university
sponsored classes, events, and programs. Visitors to the campus and workers
employed by private firms engaged in business on the campus shall comply with
SDSU Research Foundation, the Campanile Foundation, Aztec Shops, and the
Associated Students, as auxiliaries of the university, also have policies that
prohibit sexual harassment. These policies apply to programs and employees of
the respective auxiliaries and each has a procedure and office designated for
receiving reports of sexual harassment. Complaints related to auxiliaries may
also be reported to the Office of Employee Relations and Compliance.
university and its auxiliaries shall promptly and reasonably investigate complaints
of sexual harassment. If the alleged harasser is an employee of the university
or of an auxiliary, the employer shall investigate and implement remedies and
discipline as appropriate. Wherein the alleged harasser is not an employee or
student, the university or auxiliary shall take action to minimize the
recurrence of the harassing behavior. Although each auxiliary has a reporting
procedure, complaints may be reported to the Office of Employee Relations and
Compliance, which shall redirect the complainant to the appropriate auxiliary.
harassment shall be the unwelcome imposition of sexual attention often in the
context of a relationship of unequal power. This policy shall apply to men and
women equally with regard to both opposite sex and same sex harassment.
harassment shall be any conduct, physical or verbal, that is sexual and has the
effect of unreasonably interfering with a person’s or a group’s educational or
work performance or that creates an intimidating, hostile, or abusive
educational or work environment.
academic freedom shall be safeguarded and the openness and integrity of the
teaching process shall be protected, discussion of sexual topics and the
discussion and display of sexually explicit materials and the touching of
students in certain classroom settings may be professionally appropriate and
shall not necessarily constitute “sexual harassment.”
California Education Code, sec. 212.5, states: “Sexual harassment means
unwelcome sexual advances, requests for sexual favors, and other verbal,
visual, or physical conduct of a sexual nature, made by someone from or in the
work or educational setting, under any of the following conditions:
5.41 “Submission to the conduct is explicitly
or implicitly made a term or a condition of an individual's employment,
academic status, or progress.
5.42 “Submission to, or rejection of, the
conduct by the individual is used as the basis of employment or academic
decisions affecting the individual.
5.43 “The conduct has the purpose or effect of
having a negative impact upon the individual's work or academic performance, or
of creating an intimidating, hostile, or offensive work or educational
5.44 “Submission to, or rejection of, the conduct
by the individual is used as the basis for any decision affecting the
individual regarding benefits and services, honors, programs, or activities
available at or through the educational institution.”
of sexually harassing conduct may include but shall not be limited to the
following: (a) sexual assault, (b) derogatory comments of a sexual nature, (c)
displaying sexually suggestive pictures or objects, (d) graphic verbal
commentaries about a person’s body, (e) impeding or blocking movements, (f)
jokes of a sexual nature, (g) slurs of a sexual nature, (h) suggestive
gestures, (i) unwelcome touching. Some of these examples may not, however,
constitute sexual harassment if appropriate to reasonable academic purposes.
may be found to be sexually harassing if it is pervasive or repetitive and
sufficiently severe to alter the conditions of employment, education, or
participation in university-sponsored activities or is a single incident
sufficiently outrageous or harmful in and of itself that it substantially
alters the conditions of the environment for the complainant or interferes with
a person’s right to pursue an education or to perform a job-related
6.0. Intent of Sexually Harassing Behavior: A claim by an
alleged harasser that he or she did not intend to commit sexual harassment is
not, as the law currently stands, a defense to a complaint of sexual
harassment. Regardless of intent, the effect, characteristics, and context of
the behavior shall determine whether the behavior constitutes sexual
7.0 Sanctions for Sexual Harassment
that San Diego State University may impose for sexually harassing behavior or
other unprofessional conduct by a faculty or staff member shall include but not
be limited to reprimand, mandatory attendance at sexual harassment training
programs, suspension, demotion, and dismissal (loss of tenure).
imposed for sexually harassing behavior by a student shall include but are not
limited to mandatory attendance at sexual harassment training program,
probation, suspension, and expulsion.
harassing behavior by nonstudents or nonemployees may result in restricting the
harasser’s access to campus.
addition to university-imposed sanctions, persons who commit sexual harassment
shall be subject to personal liability for damages suffered by the complainant.
8.0 Consensual Relationships: For purposes of this policy, a
consensual relationship shall be any freely and mutually agreed-to dating,
romantic, or sexual relationship between persons. The previous existence of a
consensual relationship shall not be considered a defense in the context of a
sexual harassment complaint.
9.0 Administrative Office for Coordinating Complaints: The
Office of Employee Relations and Compliance shall coordinate the university
response to complaints of sexual harassment and shall educate the university
community about sexual harassment. It shall be a clearinghouse for university
sexual harassment complaints and investigations, including those that arise in
auxiliary corporations. It shall develop and disseminate sexual harassment
complaint procedures to implement this policy and shall disseminate applicable
state and federal regulations. Copies of these procedures shall be available at
the Office of Employee Relations and Compliance and on its Website.
10.0 Mandatory Reporting by University Officers: Upon learning of
allegations of sexual harassment from the alleged victim, deans, directors,
department chairs, and other officers of the university shall report the
allegations to the Office of Employee Relations and Compliance within five
11.0 Procedures for Reporting Sexual Harassment
11.1 A student, staff, or faculty member who believes that he or she
has been sexually harassed may initiate a complaint with the Office of Employee
Relations and Compliance or the designated office in the appropriate auxiliary.
The Office of Employee Relations and Compliance or the auxiliary shall
investigate complaints of sexual harassment and coordinate a formal
investigation, a mediated intervention, or a formal mediation.
11.2 A formal investigation shall be initiated by the complainant
filing and submitting a Formal Complaint Form with the Office of Employee
Relations and Compliance or by lodging a complaint with the appropriate
auxiliary office. The procedures and time schedule for a formal investigation
shall be available from the investigating office.
11.3 Mediated interventions shall include but not be limited to steps
to stop the harassing behavior or to remove the complainant or alleged harasser
from the harassing environment.
11.4 At any time from the initiation of a complaint to the conclusion
of the campus investigation, either party or the university may suggest a
confidential, nonbinding formal mediation of the dispute. Both parties and the
University shall agree to any formal mediation and any resolution that arises
11.5 Without filing a formal complaint, a student, faculty member, or
staff member may discuss with staff in the Office of Employee Relations and
Compliance behaviors that could be sexual harassment. If a described behavior
fits the definition of sexually harassing behavior, some intervention may be
11.6 The university shall ensure that formal procedures appropriate to
university complaints are followed. These procedures shall be governed by law,
labor agreements, and university policy.
12.0 Other Persons to Contact
12.1 The Office of Employee Relations and Compliance shall coordinate
the university response to complaints of sexual harassment. A list of other
personnel in the auxiliaries trained to receive complaints of sexual harassment
shall be available at the Office of Employee Relations and Compliance and in
informational material regarding the Sexual Harassment Prevention policy. Lists
shall also be available in the auxiliaries.
12.2 Conversations with persons other than those designated shall not
constitute notice to the university or its auxiliaries of allegations of sexual
13.0 University Support: Upon receiving a complaint of sexual
harassment, the Office of Employee Relations and Compliance shall inform the
complainant of the support services available at the university and in the
community. At the university this may include the Chief Diversity Officer, Office
of Counseling and Psychological Services, the Office of the Ombudsmen, Student
Health Services, Employee Assistance Programs, and Campus Police.
14.1 The Office of Employee Relations and Compliance and each
designated auxiliary office shall maintain confidentiality for all parties to
the extent permitted by law. The university or auxiliary shall take prompt
action to correct sexually harassing behavior when it is reported. At the
complainant’s request, the university or auxiliary shall attempt to intervene
in a manner that shall maintain the complainant’s anonymity. However,
complainants should be aware that in a formal investigation due process
requires that the identity of the charging party and the substance of the
complaint be revealed to persons charged with harassment.
14.2 Students who wish complete confidentiality may obtain confidential
counseling and advice about sexual harassment from counselors in the Office of
Counseling and Psychological Services or Student Health Services. Faculty and
staff may obtain confidential counseling and advice through employee assistance
programs. Since university officials and auxiliary officials shall not be
informed about such counseling, the university and its auxiliaries shall not be
in a position to eliminate the alleged behavior that gave rise to the
14.3 Nonparty witnesses participating in sexual harassment
investigations shall not share with parties, other witnesses, or any others
information revealed to them during the investigation.
15.0 Record Keeping: The Office of Employee Relations and
Compliance and each designated auxiliary office shall keep the written records
of mediated interventions, formal mediations, and formal complaints with final
dispositions in a confidential, secure location with access to the records
limited to those persons with a need to know. Records shall be kept for 10
16.0 Retaliation against Persons Reporting Sexually Harassing
16.1 It is illegal to retaliate against anyone reporting or thought to
have reported sexual harassment behaviors or who is a witness or otherwise is
involved in a sexual harassment proceeding. Encouraging others to retaliate
also is illegal. Examples include but are not limited to retaliatory grading,
evaluation, assignment or ridicule, threats, and withholding information to
which a person is entitled.
16.2 Sanctions imposed for retaliatory behavior by a faculty or staff
member shall include but not be limited to reprimand, suspension, demotion, and
dismissal (loss of tenure). The sanctions imposed for retaliatory behavior by a
student shall include but not be limited to probation, suspension, and
17.0 False Charges
17.1 To make false charges of sexual harassment shall be a serious
offense. A false charge shall be one in which the charging party knowingly or
recklessly alleges sexual harassment for which there is no basis.
17.2 Sanctions imposed for false charges of sexual harassment by a
faculty or staff member shall include but not be limited to mandatory
attendance at a sexual harassment training program, reprimand, suspension,
demotion, and dismissal (loss of tenure).
17.3 The sanctions imposed for false charges of sexual harassment by a
student shall include but not be limited to mandatory attendance at a sexual
harassment training program, probation, suspension, and expulsion.
18.0 Other Legal Remedies: Complainants not satisfied with the
disposition of their complaint at the university may contact the Fair Employment
and Housing Office of the State of California, the United States Department of
Education Office for Civil Rights, or the Equal Employment Opportunity
Commission. Contact information shall be available at the Office of Employee
Relations and Compliance.
19.0 Policy Review, Evaluation, and Improvement: This policy
shall be evaluated every two years by the Office of Employee Relations and
Compliance. Proposed changes shall be forwarded to the Senate.
20.0 Information Distribution and Training: The Office of
Employee Relations and Compliance shall distribute this policy to the
university community and shall provide educational opportunities appropriate to
faculty, staff, and students.
The Student Conduct Procedures of
The California State University are outlined in Executive Order 970 (February
2, 2006). The Executive Order may be found at http://www.calstate.edu/eo/EO-970.html.
1.0 A grievance shall be a complaint arising out of any
alleged unauthorized or unjustified act or decision by a member of the faculty,
administration, or staff that in any way adversely affects the status, rights,
or privileges of a member of the student body. The burden of proof shall lie
with the complainant.
2.0 The Student Grievance Committee shall hear complaints,
investigate grievances and make final judgments regarding redress of student
grievances concerning members of the faculty, administration, or staff. The Student Grievance Committee may make
advisory recommendations regarding disciplinary action to appropriate
voting members of the Student Grievance Committee shall be:
a. Five students and three alternates named by the Associated
Students. Undergraduate students serving on this committee shall be regular
students in good standing. Graduate students shall have been admitted to an
authorized advanced degree or credential program;
b. Three full-time faculty members and two alternates named by
c. Two full-time members of the administration and two
alternates named by the President; and
d. One full-time staff representative and one alternate named
by the Senate.
Ombudsmen shall be a nonvoting ex-officio member.
voting members shall constitute a quorum. Judgments shall be reached by a
majority of those present and voting, except where otherwise indicated (see
student member shall be appointed for two years. Nonstudent members shall be
appointed for three years. No member shall serve more than two terms
nonvoting Chair shall be appointed for a two-year term by the President of the
University. A nonvoting Vice Chair shall be selected by the Associated Students.
No member shall serve as Chair more than two consecutive terms. The Chair shall
be the Committee’s administrative officer whose duties shall include the
following: (a) arranging for appropriate times and places for meetings and
hearings, informing members of the times and places of meetings and hearings,
informing in writing all interested parties of the times and places of meetings
or hearings that they are requested to attend and supplying them with a
statement of alleged grievances, and informing all other interested parties
that a grievance is pending and of the final disposition of the grievance; (b)
securing and distributing written material appropriate for its consideration;
(c) arranging for the recording of proceedings; (d) maintaining records and
informing in writing the appropriate administrator of the committee’s judgments
regarding redress or recommendations regarding disciplinary action.
any member of the Committee be unable to complete an appointed term, a
replacement shall be appointed to fill the balance of the term by the original
appointing officer or agency. Resignations shall be submitted in writing to the
Chair of the Committee. The Chair shall inform in writing the appropriate
officer or agency of the vacancy and shall request the prompt appointment of a
a Committee member be unable to hear a case, an alternate shall be appointed
for the course of the grievance.
a member of the Committee is granted an official leave for less time than
remaining in a term, or if because of illness or other reasons a member is
judged unwilling or unable to participate in the work of the Committee, the
Chair shall inform the officer or agency of the appointee and shall request the
prompt appointment of a temporary replacement. When the services of a temporary
appointee are no longer required, the Chair shall promptly inform the temporary
appointee and the appointing officer or agency.
2.81 Should the Committee be involved in a specific
case when an absent member returns, the replacement member shall continue as a
member of the committee in all sessions dealing with that specific case until
it is concluded. The returning member shall resume membership on the Committee
for subsequent cases.
2.82 When a member of the Committee has more
than three consecutive absences, the Committee may vote to remove that member
and may request a replacement from the appointing officer or agency.
member of the committee may be reappointed upon the expiration of term if duly
recommended by the designated persons as specified in 2.1, but the member may
be appointed for a third term only after a break in service of no less than on
year. If the Committee is involved in a
case when a member’s term expires, the member shall continue on the Committee
only in its consideration of the case. A
newly appointed member shall not be considered a member of the committee for a
prior continuing case. The new Committee
member shall, however, serve for all other matters.
2.10 A member of the Committee may choose to be disqualified
permanently from the Committee, in which event a replacement for the balance of
the term shall be appointed by the original appointing officer or agency.
2.101 A member of the Committee may choose to be
disqualified from consideration of any case, in which event a replacement shall
be appointed by the Chair of the Committee from the list of alternates of the
2.102 If a member is a principal in a preliminary
investigation or hearing by the Committee, the member shall be excluded from
considering that case.
2.103 Upon the conclusion of a hearing in which a
Committee member was a principal, the Committee shall determine the member’s
fitness to continue on the Committee. The decision shall be conveyed by the
Chair to the appointing officer or agency, either informing of the continuation
of membership or requesting a replacement.
2.11 Either party to a hearing may request of
the Chair that a Committee member be excluded from considering the case. The
request shall be for cause and shall be brought to the Chair’s attention as the
first item in the hearing. If a member is disqualified by the Chair from
consideration, a replacement shall be appointed by the Chair from the list of
alternates of the member’s constituency.
3.0 Steps toward Redress
toward redress should begin with informal discussions and should be resolved at
the lowest level possible. If a satisfactory solution is not reached, the
grievance should then be taken to the Student Grievance Committee for hearing
and appropriate action.
3.21 Informal discussion between persons
directly involved in a grievance shall be essential in the early stages of the
dispute and should be encouraged at all stages. An equitable solution to a
problem should be sought before the persons directly involved in the case have
assumed official or public positions that might polarize the dispute and render
a solution more difficult. Neither persons directly involved in a case nor any
other persons shall use the informal discussion, the filing of a grievance, or
the character of the informal discussions to strengthen the case for or against
persons directly involved in the dispute or for a purpose other than to settle
3.22 When a student feels aggrieved by a member
of the faculty, administration, or staff, the student may consult with fellow
students, noninvolved faculty members, the counseling staff, the Ombudsman, the
Assistant Dean of the College in which the course was taken, the Dean of the
Division of Undergraduate Studies, or the Dean of the Graduate Division to
evaluate the situation and to determine which of the following steps might best
student should bring the complaint to the attention of one or more of the
proper department, school, or college committees where such grievance provision
exists or to the chair, director, dean, administrator, or staff supervisor; or
b. The student should bring a complaint against an administrator
or staff member to that person’s supervisor.
3.3 Procedures for Hearings by the Committee
3.31 No student grievance shall be filed with
the Committee later than the last day of the semester (excluding summer
session) after the semester during which the student was allegedly aggrieved.
3.32 When informal recourse fails, the student
may file in writing to the Committee an appeal accompanied by available
documentary evidence. Simultaneously a copy of the complaint shall be given to
3.33 The Committee shall establish and publish
its own procedures in accordance with provisions for academic due process and
in accordance with the stipulations below. Present at these meetings shall be
only Committee members, parties to the action and their representatives, and
3.34 The Committee, before sitting as a whole
to arrive at judgment, shall arrange for a swift and comprehensive
investigation of the matter. From written statements presented by the
complainant and from preliminary discussions with the complainant it shall
decide whether there are sufficient grounds to hear a case and whether it will
accept written statements in lieu of personal appearances by witnesses. The
Committee shall review and consider documentary records of department, school,
or college grievance organizations relating to the case. If the Committee
closes the case, having decided that there are not sufficient grounds for a
hearing, it shall notify in writing the complainant and respondent as to the
reasons for its actions.
3.35 If the Committee determines that the case
merits further consideration, the parties involved (a) shall be informed in writing, (b) shall
be consulted as to the possibility of correcting the situation, and (c) if a hearing
is still required, shall be advised in writing of the scheduled time, place of
the hearing, and the alleged grievance.
3.36 At the hearing the complainant, the
respondent, persons directly involved, and witnesses may testify and be
questioned by either party and Committee members. Written evidence presented by
either party may be subject to refutation and consideration by the opposite
party and Committee members. Only evidence presented in the hearings shall be
considered in the final judgment.
3.37 A record of the hearing shall be presented
for reference and review. A tape recording of the hearings shall be made and
shall be retained for at least five years.
3.38 Proceedings shall be conducted in
accordance with the American Association of University Professors’ Joint
Statement on Rights and Freedoms of Students (1967).
members shall arrive at a judgment in consultation among themselves. Only those
entitled to vote on the case, their alternates, the chair, the Ombudsman, and a
clerk secretary shall be present during consultation and voting. Only members
of the Committee who have heard all testimony during the hearing relating to
the alleged grievance shall vote on the case.
informal attempts at redress fail, a judgment of the Student Grievance
Committee relating to redress alone shall be forwarded to the appropriate
administrator. When redress requires that a grade be changed, the Committee by
vote of two-thirds of the members of the Committee who have heard the grievance
shall forward their judgment to the Provost who shall affirm or deny the
judgment of the Committee. If the
Provost affirms the decision, the Provost will direct the appropriate
administrator for recommended redress. When the decision whether to change a
grade depends upon the quality of work in a course, the chair of the department
involved in the grievance will be asked by the SGC to recommend faculty at SDSU
or elsewhere competent in the subject matter of that course to evaluate the
quality of the work. This expert consultation
will be considered by the SGC before a judgment is reached.
Committee shall transmit its judgment regarding academic matters to the Provost
who will direct final action. The
committee shall transmit its judgments regarding redress for other matters to
the appropriate administrator.
in the opinion of the Committee disciplinary action may be appropriate, the
Committee may recommend further action to the appropriate administrator.
judgments reached by this Committee shall take precedence over decisions
reached by student grievance committees within departments, schools, or
colleges, and over decisions made by individual deans.
redress requires a policy change or if a policy change appears advisable or
necessary, the Committee shall refer its recommendations to the Senate
Executive Committee or to the President as appropriate.
any person, whether or not directly involved in a complaint, allegedly suffer
some disadvantage, discrimination, or reprisal as the result of a complaint,
testimony, or statement in connection with Committee action, the Student
Grievance Committee shall, upon request or upon its own motion, exercise
original jurisdiction and take the necessary steps to verify the facts and
remedy the injustice.
5.0 Revisions in the Code
Committee may recommend revisions in this code. Revisions shall be submitted
for ratification by the Senate, the Associated Students, and the President.
code shall be reviewed by the parties concerned and shall be reconfirmed,
amended, or terminated as necessary.
1.0 Unless otherwise stipulated, authorities for appointments
to committees, councils, and the like shall be as follows: (a) faculty by the
Senate Committee on Committees and Elections, (b) administrators by the
university administration, (c) staff by the Staff Affairs Committee, and (d)
students by the Associated Students.
2.0 Unless otherwise stipulated:
shall be made by procedures of each appointive authority.
members, including ex officio members, shall have votes.
shall be appointed by the Senate Committee on Committees and Elections and
ratified by the Senate.
3.0 Appointments to Senate-appointed committees, councils, and
the like shall be ratified by the Senate.
4.0 Committees, councils, and the like may establish
subcommittees, to which they may appoint nonmembers.
1.0 Membership (14): eight faculty, one from each college and
the SDSU-IV Campus; one Aztec Shops Board representative, the Aztec Shops
General Manager, the Book Department Manager, the Senate representative to
Aztec Shops; one staff member; one student.
Committee shall improve the relationship between the faculty and Aztec Shops
Bookstore by reviewing Bookstore policies, textbook requisitions, sales data,
and custom course packets.
Committee shall be especially sensitive to specific problems and to written
Committee may recommend to the Aztec Shops Board changes in policy or
procedures and shall report to the Aztec Shops Board and the Senate at least
once a year, no later than the April meeting.
1.0 Campus development shall comprise the following: (a) site
development; (b) the construction of new buildings and modification of existing
buildings; (c) roads, landscaping, and parking; (d) the naming of rooms and
buildings; (e) the location of monuments, works of art, and signage; and (e) related
2.0 Membership (13): seven faculty, including one senator; one
staff member; Director of Physical Facilities, Vice President for Business and
Financial Affairs or designee, SDSU Research Foundation Director of Facilities,
two students to include the President of Associated Students.
Committee shall represent the university community in deliberations and
decisions regarding major aspects of campus development. It shall review the
Campus Master Plan and Five-Year Capital Outlay Program at least annually and
shall report to the Senate on these items in September.
Committee shall be informed in a timely fashion of proposed major changes in
campus development so that it may review these changes and report to the
Committee may also propose changes and shall report to the Senate such
Copyrights and Patents
1.0 The Committee shall report to the University Research
Council on the effectiveness of the Copyrights, Trademarks, and Trade Secrets
policy and of the Patents policy.
2.0 Membership (9+): at least four faculty: three from Senate
appointees to the Research Council, one of whom shall chair; at least one other
faculty member, one member-at-large, Chief Executive Officer of the SDSU
Research Foundation or designee, Vice President for Research or designee, Vice
President for Business and Financial Affairs or designee, Director of the San
Diego State University Research Foundation Technology Transfer Office
(nonvoting). Members shall be appointed to one-year renewable terms by the Vice
President for Research.
3.0 Functions: The Committee (a) shall submit for approval to
the Vice President for Research and to the University Research Council (URC)
guidelines for the implementation of the provisions of the Copyrights,
Trademarks, and Trade Secrets policy, (b) shall ascertain the extent of
institutional support involved in the completion of intellectual properties and
shall recommend to the Vice President for Research assignment of ownership
rights and division of royalties, and (c) shall advise the Vice President for
Research on other matters of intellectual property.
Disability Access and Compliance Committee
(15): President, or designee; Provost or designee; Vice President for Business
and Financial Affairs or designee (co-chair); Vice President for Student
Affairs or designee; Director, Center for Human Resources or designee;
Associate Vice President for Facilities Planning & Operations or designee;
Chief Information Officer or designee; Chief of Police or designee; Director,
Office of Employee Relations & Compliance; Director, Contract and
Procurement Management; Director, Student Disability Services (co-chair); one
faculty member selected by the University Senate; two students (one graduate,
one undergraduate), selected by Associated Students, one staff member, selected
by the Staff Affairs Committee with concurrence of the University Senate.
The committee shall discuss, monitor, and evaluate campus-specific issues
relating to compliance with Executive Order 926, or its successors, and
applicable federal and state laws and regulations.
Environment and Safety,
1.0 The campus environment shall include (a) sidewalks,
walkways, and pedestrian malls; (b) classrooms, laboratories, and work areas;
and (c) restrooms, stairwells, elevators, hallways.
2.0 Membership (13): five faculty, including one senator, one
of whom shall chair; two staff members, Vice President for Business and
Financial Affairs or Director of Administrative Services, Director of Health
Services or designee, Director of Physical Plant or designee, a member of local
Unit 3 collective bargaining agency, and two students.
Committee shall study, advise, and report to the Senate and administration on
the safety, health, and learning conditions in the campus environment.
Committee shall investigate problems such as health, hazardous materials and
waste, safety, emergency preparedness, matters of excessive noise or traffic,
and other matters that detrimentally affect the campus environment and learning
Committee shall recommend policy and procedures on the health, safety, and
learning conditions of the campus environment.
Expanded Senate Executive
1.0 Membership (43): members of the Senate Executive Committee,
members of the Academic Deans Conference, members of the Presidential Budget
Advisory Committee (formerly the Cabinet Budget Committee). The Senate Chair
2.0 Function: The Committee shall meet to consider crises of
profound or wide-ranging impact on the university and shall report to the
Senate Executive Committee.
1.0 Membership (13): eight faculty, one from each college and
the SDSU-IV Campus; Academic Affairs representative, Student Affairs
representative, Undergraduate Studies representative, Graduate Division
representative, Senate representative.
2.0 Functions: The Council (a) shall assist in the development
of policies, procedures, and directions for extended education programs,
including university-wide special sessions; (b) shall review and recommend
proposed noncredit certificate programs with the Dean of Extended Studies and
make recommendations to the Provost; (c) shall review and recommend external
degree programs that parallel those offered on campus; (d) shall assist in
identifying extended educational needs of the university’s service area; (e)
shall communicate the purpose and functions of extended service programs to
faculty and the general community; and (f) shall assist in analyzing problems
regarding self-support and recommend alternatives in continuing education.
Faculty Honors and
1.0 Membership (4+) four faculty, with one student selected by
Associated Students joining the Committee for the Excellence in Teaching Award,
two former recipients and one alumnus joining the Committee for the Chief
Diversity Officer, and a past recipient of the award, all with full voting
The Committee shall nominate faculty to the following honors and awards: (a)
Emeritus status, (b) SDSU Senate Excellence in Teaching Award, (c) Alumni Award
for Outstanding Faculty Contribution to the University (d) San Diego State
University Diversity Excellence Award, and (f) such other honors and awards as
the Senate shall designate.
Fee Advisory Committee,
(San Diego Campus)
1.0 Membership (13): Senate Chair or designee and one faculty
member, Provost or designee, Vice President for Student Affairs or designee,
Vice President for Business and Financial Affairs or designee, one staff
member; seven students, including the Associated Students President or
designee. Student members shall constitute a majority.
Committee shall ensure that campus fee changes are made in keeping with
California State University Executive Order 740 and Trustees’ policy on
establishing campus fees.
Committee shall advise the President on the dollar amount, purpose, and
distribution of the revenue of campus fees. It shall review the reasonableness
of fees and shall seek consultation from those responsible for administering
fees under review.
Committee shall advise the President on the reasonableness of any campus fee
proposals, whether the deletion, adjustment, or reclassification of current
fees or the creation of new fees. In unusual or extreme circumstances, the
Chair may advise the President without previous consultation with the Committee
but shall subsequently report to the committee.
Freedom of Expression,
1.0 Membership (15-17). Provost or designee, Vice President for
Student Affairs or designee, Vice President for Business and Financial Affairs
or designee, Dean, SDSU-IV Campus, or designee, AS President or designee, five
faculty, at least one of whom must be a Senator, four students, and one staff
member. One of the faculty members of the committee shall function as chair. If
not appointed to a voting position, the coordinator for noncommercial speech and
expressive activities and the coordinator for commercial activities shall serve
as ex-officio, non-voting, members.
2.0 Functions. The function of the Committee on Freedom of
Expression is to provide advice regarding the regulation and management of
campus activities that fall under the university’s freedom of expression policy
and to receive, evaluate, and advise the President on complaints regarding
freedom of expression activities.
2.1 The Committee shall
work with campus administrators and organizations to insure that the Freedom of
Expression Policy is being followed, both in campus regulations and in
management practices. The Committee shall, on a biannual basis, review existing
campus and auxiliary organization policies that might affect freedom of expression
and make suggestions, as needed, for revision of those policies to reflect the
intent of the SDSU policy on freedom of expression.
2.2 The Committee shall
review campus activities covered under the SDSU Freedom of Expression Policy
and advise the President whether those activities were managed in a manner
consistent with the principles expressed in the policy.
2.3 The Committee shall
serve as a forum for complaints regarding activities covered under the SDSU
Freedom of Expression Policy and shall advise the President as it deems to be
2.4 The Committee shall
recommend to the University Senate any changes to the SDSU policy necessary to
insure that freedom of expression on campus is protected.
Curriculum and Assessment Committee
1.0 Membership (13): 9 faculty, one from the College of Arts
and Letters, Sciences, and Professional Studies and Fine Arts, Business
Administration, Health and Human Services, Education, and Engineering, and one
from the SDSU-IV Campus and the Library; Dean of Undergraduate Studies or
designee, Assistant Vice President for Academic Services, and two undergraduate
Committee shall review and evaluate current and proposed courses for General
Committee shall review and evaluate student learning outcomes assessment in
General Education courses.
Committee shall report to the Senate, to the Undergraduate Curriculum Committee
and to the Undergraduate Council.
1.0 Representing the interests of the university in graduate
affairs, the Graduate Council shall be responsible to the university
administration, the Dean of the Graduate Division, the Senate, academic units,
faculty members, and students. The university-wide jurisdiction of the Council
shall derive from the President, the Senate, and the faculty.
2.0 Membership (22): 15 full-time faculty, two from each
college and one from the SDSU-IV Campus; Dean of the Graduate Division or
designee, who shall chair; Provost, Associate and Assistant Deans of the
Graduate Division, Dean of the Library and Information Access, two classified
graduate students in good standing.
members shall be active in graduate programs of their colleges and schools or
departments. They shall serve staggered three-year terms and may immediately
succeed themselves for one term. Nominations shall originate in colleges, and
the Committee on Committees and Elections shall consult with the Dean of the
Graduate Division before recommending nominees to the Senate.
members shall be appointed for a one-year term by the Associated Students in
consultation with the Dean of the Graduate Division. They shall not succeed
themselves. The Graduate Dean shall submit nominations from graduate advisers
to the Associated Students, who shall appoint two graduate students, at least
one of whom shall represent a doctoral program.
3.0 Functions: The Council shall be responsible for the
development of policy on (a) graduate programs, (b) graduate student affairs,
(c) graduate research and scholarship, and (d) faculty participation in
3.1 Actions of the Council shall ordinarily take effect after the
meeting of the Senate Executive Committee at which the Council minutes have
been presented as information. However, if the Executive Committee asks the
Council to reconsider an action, the action shall be implemented after the
regular Senate Executive Committee meeting at which it is no longer questioned.
3.2 Graduate Programs
3.21 The Council shall encourage colleges,
schools, and departments to develop criteria and procedures to ensure the
quality of their programs and to provide guidance and oversight in developing
3.22 The Council shall review these criteria and
procedures, approve new graduate programs, review and approve new graduate
curricula and changes in existing curricula, and review existing graduate
3.23 Both the Council and the University
Curriculum Committee shall review courses that will become available to both
undergraduate and graduate programs.
3.24 The Council shall distribute its minutes
concerning curricula and programs simultaneously to members of the Senate and
the Council. Ordinarily, approval by the Graduate Council shall be the final
step at the local level to include a graduate curriculum item in the University
Catalog or the Graduate Bulletin.
3.3 Graduate Student Affairs
3.31 The Council shall recommend university-wide
academic policies and standards for the admission and retention of graduate
students and for assistantship, scholarship, and fellowship programs.
3.32 The Council shall develop policy to assist
schools and departments in ensuring an equitable resolution of differences and
issues that may arise between graduate students and the faculty.
3.33 The Council shall ensure opportunities for
participation by graduate students in the development of policy concerning
graduate student issues by providing for such membership on its pertinent
The Council shall encourage departments, schools, and programs to develop
criteria and standards for participation in their graduate programs. It shall
ensure that department, school, and program standards accord with university
3.5 Research Council: The Council shall maintain liaison on policy
matters of research. With the Research Council it shall encourage the
development of innovative and interdisciplinary research programs and scholarly
3.6 The Dean of the Graduate Division shall develop agenda items,
coordinate the activities of the Council, expedite policy and procedures, and
provide for the exchange of information between the Council and the
administration. The Dean shall consult with and develop consensus among the
faculty, the university administration, the college deans, and school directors
and department chairs. The Dean shall not make policy unilaterally but shall
act, interpret, and implement policy only after deliberations of the Council.
Graduation and Retention
1.0 This shall be a permanent subcommittee of the
2.0 Membership (20): all members of the Undergraduate Council;
the Vice President of Student Affairs or designee; the Executive Director for
Leadership Initiatives and Campus Life or designee; the Director of
Institutional Research or designee, the Director of Testing, Assessment, and
Research; and two additional, at-large faculty members appointed by the Senate.
3.0 Functions: The Subcommittee
3.1 Shall oversee a systematic approach to the retention and timely
graduation of undergraduates;
3.2 Shall recommend to the Undergraduate Council policy changes that
promote the timely progress of undergraduate students to graduation;
3.3 Shall produce an annual report on retention and graduation during
the fall semester.
Advisory Committee on
1.0 Membership (9): Provost, who shall chair; Vice President
for Research, Dean of the Graduate Division, Vice President for University
Advancement, Dean of the Division of Undergraduate Studies; Chair, Vice Chair,
and immediate past Chair of the Senate; President of the San Diego State
University Alumni Association, President of the Associated Students.
Committee shall review nominations for honorary degrees forwarded from the
President’s office that have been received from the campus community and the
Chancellor’s office. It shall evaluate the specific contribution made to San
Diego State University according to the general criteria established by the
Board of Trustees.
Committee may include others to participate in its review. By Trustees’ policy,
Committee business shall be held in confidence.
assembled documentation, the Committee shall recommend to the President persons
deemed worthy of this honor, and it shall identify a supporting college or
academic unit. It may also defer consideration until it has additional
information for evaluation. Its recommendations shall also be sent to the Senate
Executive Committee for its executive session consideration and its separate
recommendation to the President before candidates are proposed to the Trustees.
Information Technology Committee
1.0 Membership (16): nine faculty, one from each college, the SDSU-IV
Campus and the Library; one staff member; one student; Director of
Instructional Technology Services or Designee; Chief Information Officer or
designee; Academic Affairs Information Technology Coordinator or Designee;
Information Technology Security Office Designee appointed by the Associate Vice
President for Financial Operations; representative selected by and from the
Information Technology Managers Group.
2.1 The Committee shall advise the administration and the Senate on
instructional and information technologies.
2.2 The Committee shall assist the Directors of Instructional
Technology Services, the Library, the Academic Affairs Information Technology
Coordinator, and other campus Instructional / Information Technology offices,
with developing long-range master plans and shall review and make
recommendations on the mission and services of ITS, the Library and Academic
Affairs on instructional and information technologies.
Committee shall consider any matter referred by the Senate or by the
administration of the University (and may consider, at its own discretion,
other matters relating to instructional and information technologies at the
campus and CSU system-wide levels.) The committee shall review and provide
feedback on campus information technology initiatives as related to
instruction, research and operational needs.
1.0 Jurisdiction: The Intercollegiate Athletics Council (IAC)
shall be an all-university advisory body to the President on varsity intercollegiate
athletics. The IAC shall be responsible for recommendations to the President
about the entire intercollegiate athletic program as offered by the San Diego
State University Department of Athletics. The IAC shall represent the segments
of the university community interested in athletics at San Diego State
University. The Chair of the IAC shall
make periodic reports to the Senate.
2.0 Duration: The IAC shall function with periodic review by
(18 voting, 7 nonvoting)
faculty, five appointed by the Senate, and four appointed by the President
(which includes the Faculty Athletic Representative and may include up to one
college dean with faculty retreat rights); Vice President for Business and
Financial Affairs; Vice President for Student Affairs; Vice President for
University Relations and Development; two students, one appointed by the
President of Associated Students and one appointed by the Student-Athlete
Advisory Council; President of the Aztec Athletic Foundation or designee; one
alumnus appointed by the Director of the Alumni Association; one community
member appointed by the President; one staff member nominated by the Staff
Affairs Committee confirmed by the Senate); Director of Athletics (nonvoting);
Senior Associate Director of Athletics (nonvoting); two Associate Directors of
Athletics (nonvoting); and Athletics Business Manager (non-voting); Senate
Chair or designee to the Coalition on Intercollegiate Athletics (non-voting).
or designee of the Committee on Academic Resources and Planning to sit on
3.3 The President or the IAC may invite others with special expertise
to sit as non-voting ex-officio members.
Chair of the IAC shall be named by the President from the faculty members
selected to the IAC.
(excluding the Faculty Athletics Representative) and staff members appointed by
the President, Senate and Staff Affairs Committee shall serve three-year
terms. These members shall serve no more
than two consecutive terms. Service for
a partial term shall not be included in this calculation. So far as feasible, faculty seats shall be
arranged to serve staggered terms.
members shall serve one-year terms.
and community members shall serve three-year terms. These members shall serve no more than two
consecutive terms. Service for a partial
term shall not be included in this calculation.
as defined in sections 3.1 and 3.2 for the conduction of committee business
shall not include substitutes, absentees, or proxy representation.
the event of a vacancy, the jurisdiction represented by the position shall be
responsible for filling that position.
4.0 Duties and Responsibilities
IAC shall be the primary advisory body to the President on varsity
intercollegiate athletics. Subject to approval by the President, it shall
develop policies governing intercollegiate athletics that shall guide the
administration of the intercollegiate athletics program by the Director of
Athletics. The IAC shall have no administrative or executive capacity.
specifically, the IAC shall consider and recommend to the President policy on
such matters as (a) income and expenditures budgets, (b) the schedules for
seasonal and postseason play in relation to the effect upon student-athlete
welfare, (c) grants and other financial aid to student-athletes, (d)
eligibility of student-athletes, (e) student-athlete grievance procedures and
sportsmanship policies, (f) awards to student-athletes, (g) ticket distribution
policies, and (h) public and campus relations of the athletics program. Issues
of student-athlete welfare shall be within the purview of the IAC.
IAC shall have the following standing committees: (a) Budget and Finance, and
(b) Student-Athlete Welfare and Academic Success, (c) Gender and Minority
Equity. The Chair or designee of the Senate Committee on Academic Resources and
Planning shall sit on the IAC Budget and Finance Committee. Committee
membership for the upcoming academic year shall be announced at the final
meeting of the academic year.
committees shall be organized ad hoc by the IAC.
members may serve on standing committees. Non-IAC members may be recommended by
committee chairs and must be approved by the IAC.
1.0 Membership (24): 14 faculty; seven administrators or staff
to include the Chief Executive Officer of the SDSU Research Foundation and the
Director of International Programs, who shall serve as Chair; one staff member,
one undergraduate and one graduate student who have studied in a foreign
2.0 Functions: The Committee (a) shall recommend policies and
procedures to enhance the university’s international activities, (b) shall
identify existing involvement in international activities and related resource
commitments, (c) shall report on funding programs and opportunities for
external support of international activities, (d) shall identify needs for
improvement and development, and (e) shall report annually to the Senate and
1.0 Membership (10): four faculty who have taught in the
Program for Liberal Studies, one each from English and speech, mathematics and
natural sciences, fine arts and humanities, and social and behavioral sciences;
Coordinator of Liberal Studies and Chair of Liberal Studies, who shall chair;
Dean of Undergraduate Studies, Director of the School Teacher Education, Chair
of Policy Studies, Director of the University Advising Center; one student
major in Liberal Studies.
Committee shall develop policy, program, and curricular proposals for
recommendation to the Senate and shall review other policy and curriculum
proposals that affect the Program in Liberal Studies.
Committee shall consult with deans of colleges and with other Senate committees
and shall consider their recommendations in preparing its proposals.
Committee shall have primary responsibility for recommending policy and program
changes in Liberal Studies and may request the assistance of external
1.0 Membership (19): 15 faculty, two from each college and one
from the SDSU-IV Campus; Dean of the Library and Information Access, one
nonprofessional Library staff member appointed thereby, two students.
Committee shall advise the administration and the Senate on the allocation of
book and periodical funds and on Library policies and programs, and it may
consider other matters relating to Library policy and planning.
Committee shall regularly report to the Senate and shall forward to the Senate
requests from the Dean of the Library and Information Access.
Press Editorial Board,
San Diego State University
1.0 Membership (17): six faculty, Director of the SDSU Press,
one academic dean, Dean of the Graduate Division, eight external members.
2.0 Function: The Editorial Board shall represent the
interests of the university community for scholarly publication.
Promotions and Tenure
1.0 Membership (8): eight full professors, one from each
college and the SDSU-IV Campus. The Chair shall be chosen by the Panel.
2.0 Function: The Panel shall review recommendations from
departments and schools, department chairs, and school directors, colleges, and
deans regarding reappointment, promotion, and tenure and shall present its
recommendations to the President.
1.0 Membership: At least 16 faculty, one to three from each
college, the Library, and the SDSU-IV Campus; Vice President for Research/Dean
of Graduate Affairs who shall chair; (or designee), and Dean of the Division of
Undergraduate Studies (or designee).
The Council shall promote, encourage, and publicize the research activities
necessary to carry out the educational mission and improve the instructional
programs of the university. The Council shall carry out these responsibilities
after appropriate deliberations and consultations with other interested
segments of the university.
shall include but not be limited to the following:
recommend the needs for research resources,
recommend policies for the creation of interdisciplinary research bureaus and
institutes and to review their activities,
develop and recommend university policies on patents and copyrights,
develop fellowship and grant-in-aid programs for faculty research and to
recommend the allocation of dedicated funds;
encourage the development of interdisciplinary research facilities and
promote university-wide research lectureships on topics of general interest,
publicize and recognize research accomplishments of the faculty and to promote
publication of the results,
assist faculty in obtaining fellowships and grants from appropriate sources;
establish policies to protect the rights of parties concerned in experiments
involving human subjects,
establish policies for the care and use of laboratory animals,
To review procedures for the administration of research proposals and grants,
report annually to the Senate and the administration.
1.0 Membership (12): six faculty, three administrators, one
Campanile Foundation member, two students.
Committee (a) shall develop and periodically review the scholarships program
policy, and (b) shall receive and consider applications for scholarships and
University Scholarships Officer shall administer the scholarships program
according to these policies.
Staff Affairs Committee
(14): 11 staff members from throughout the university, to include as ex-officio
voting, the staff senator who serves on the Senate Executive Committee. The 11
staff membership positions will be open to all staff employment units. The committee will also have two faculty
members, one of which shall be a senator, and a student representative appointed
by Associated Students. The committee chair will be nominated for approval by
the Senate in the month of April from among the 11 staff members on the
Staff Affairs Committee encourages the participation of permanent SDSU/CSU
employees in all related and appropriate matters concerning the interest of
staff as part of the shared governance philosophy of the SDSU campus community.
The Committee shall promote the participation of staff on committees to attend
scheduled meetings and participate in campus committee work. The Committee will
inform supervisors of staff appointments to Senate and Senate Appointed
Committees and Councils. Staff senators may serve on no more than two Senate or
Senate Appointed Committees and the University Senate.
3.0 Functions: The Committee (a) shall appoint staff to fill
vacancies to Senate committees by making recommendations to the Senate
Committee on Committees in accordance with Senate Policy File; and shall
appoint staff to fill vacancies to non Senate committees by campus-wide
announcement and simple majority vote of the committee; (b) shall announce
campus wide and elect by simple majority of the Committee staff appointments to
staff Senator positions upon vacancies related to resignations; (c) shall
consider only those matters related to the Senate; and (d) shall consider other
issues at the direction of the Senate Chair, Senate Executive Committee or by
Chair (or designee) shall report the business of the committee to the Senate
1.0 Membership (15): five faculty, one to chair; Vice President
of Student Affairs or designee, Dean of Undergraduate Studies or designee, Dean
of the Graduate Division or designee, Director of Financial Aid or designee,
Associated Students President or designee, one staff member, four students.
2.0 Functions: The Committee
set an agenda for the academic year and report regularly to the University
review student services related issues of interest to the campus community.
recommend to the Vice President for Student Affairs when administrative
responsibilities for a program or policy lie with Student Affairs,
recommend to the Dean of Undergraduate Studies or to the Dean of the Graduate
Division when administrative responsibilities for a program or policy lie with
recommend policies and procedures for the administration of financial aid
programs and to ensure that policies conform to legal requirements of agencies
granting financial aid,
advise the Director of Financial Aid regarding students whose situations
warrant special consideration;
promote university-wide understanding of and assistance with the financial aid
program, particularly through the assistant deans for student affairs.
1.0 Membership (12 + 8): five students and three alternates;
three full-time faculty and two alternates; two full-time administrators and
two alternates; one full-time staff representative and one alternate; Ombudsman
2.0 Functions: The Committee shall hear and seek redress of
student grievances concerning members of the faculty, administration, or staff,
and to recommend concerning disciplinary actions. (See Codes: Student Grievance
3.0 The chair of the Student Grievance Committee shall present
an annual written report to the President and the Senate Executive Committee of
the number of grade appeal cases heard and the disposition of those cases.
(13): 9 faculty, one from each College, the University Library, and the SDSU-IV
Campus; Associate Dean of Undergraduate Studies; Assoc. V.P. Student Affairs;
2.1 The Committee shall provide oversight for
student learning outcomes and shall evaluate student learning assessment plans
for all degrees and programs, including programs accredited by external
The Committee shall annually
review reports on student learning outcomes from all degrees and programs
The Committee shall provide the
Senate, and, when relevant, the Graduate Council, with an annual report
regarding the progress of student learning outcomes assessment for all degrees
and programs, and programs accredited by external agencies.
Student Media Advisory Committee
(17): Associated Students President or designee, Associated Students Vice
President for Finance or designee, Associated Students Executive Director or
designee (nonvoting), Aztec Editor (nonvoting), KCR Radio General Manager
(nonvoting), University President designee, Student Affairs designee,
University Relations and Development designee, Business and Financial Affairs
designee, three faculty members, one from the faculty in Journalism; one staff
member; four students.
The Student Media Advisory Committee shall be an advisory body to the
University President on student-run media.
1.0 Sustainability refers to practices designed to meet the needs
of the present without compromising the ability of future generations to meet
their own needs. It encompasses
teaching, research, and practice in a variety of areas including but not
limited to policy development, building design and construction, waste
management and recycling, energy production and use, water use, and
2.0 Membership (15): five faculty, with no more than two from
any one college; one staff member; Vice President for Student Affairs or
designee; Dean of Undergraduate Studies or designee; Director of Facilities
Planning, Design & Construction or designee; Associate Vice President for
Enterprise Operations or designee; SDSU Research Foundation Director of
Facilities or designee; General Manager, KPBS or designee; CEO of Aztec Shops
or designee; two students.
3.0 Functions. The
3.1 study sustainability issues related to the campus and make
recommendations to improve sustainable practices.
3.2 receive copies of Executive Orders or other instructions to the
campus dealing with sustainability and report on them to the Senate.
3.3 Serve as the resource to faculty wishing to undertake research or
propose curriculum in sustainability
with the Committee on Environment and Safety and the Campus Development
Committee to ensure that sustainability is taken into consideration in the
deliberations of those bodies.
1.0 Membership (16+): eight faculty, one from each college and
the SDSU-IV Campus; Dean of Education, who shall chair, Provost, Dean of the
Graduate Division, Dean of Undergraduate Studies; three representatives from
the San Diego area school districts; three others.
2.0 Functions: The Council shall advise the Dean of Education
on various programs for the preparation of teachers and other school personnel.
1.0 Membership (6): Provost, Chair of the Senate, Chair of
Academic Policy and Planning, Chair of Academic Resources and Planning, Chair
of Faculty Affairs, Chair of Diversity, Equity and Outreach.
2.0 Function: The Committee shall annually consider
programming initiatives and recommend to the Provost the allocation of new and
vacated tenure-track faculty positions.
1.0 Membership (16): eight faculty, one from each college, the
Library and the SDSU-IV Campus; Dean of Undergraduate Studies or designee, who
shall chair; Associate and Assistant Deans of Undergraduate Studies; Vice
President of Student Affairs or designee; Director of Enrollment Services; two
2.0 Functions: The
oversee an integrated approach to undergraduate excellence at San Diego State
Shall recommend policy for the
Division of Undergraduate Studies
Shall propose changes in policy
for undergraduate programs
2.4 Shall supervise specific university-wide undergraduate programs
such as, but not limited to, the Undergraduate Writing Subcommittee and the
Graduation and Retention Subcommittee
2.5 Shall forward to Senate the annual report on retention and
graduation in the fall of each academic year
1.0 This shall be a permanent subcommittee of the
Undergraduate Curriculum Committee
2.0 Membership (5): three faculty who are members of the
Undergraduate Curriculum Committee, one of whom shall chair; the Dean of
Undergraduate Studies and the Assistant Vice President for Academic Services.
Subcommittee shall review course proposals identified as 296, 496, 580, and
596, and General Studies 250, 350, and 550. Courses numbered 550, 580, and 596
shall be forwarded to the Graduate Council for an additional review. Although
the Subcommittee may apply different criteria to these, it shall retain the
same standards of regular courses.
Subcommittee shall encourage experimental and interdisciplinary courses.
1.0 This shall be a permanent subcommittee of the
2.0 Membership (13): the eight faculty members of the
Undergraduate Council; the Director of Composition, the Director of the Test
Office, the Dean of Undergraduate Studies; two students from the Undergraduate
Subcommittee (a) shall encourage the development of courses and programs
designed to improve the writing of undergraduate students, (b) shall monitor
lower division writing competency and upper division writing proficiency in
order to ensure consistent standards, and (c) shall coordinate campus efforts
to improve student writing.
Subcommittee shall approve and forward to the Undergraduate Curriculum
Committee courses for review.
1.0 This shall be a permanent subcommittee of the Committee on
General Education and shall comprise two articulation panels, namely, the
Composition Panel and the Oral Communication Panel.
2.0 Membership (6+): Members of the Committee on General
Education and others thereby appointed to the Composition Panel, which shall
include the Director of Composition and one or two representatives from each
contributing department or school, and to the Oral Communication Panel, which
shall include the Coordinator of Communication 103 and one or two representatives
from each contributing department or school.
the university Upper Division Writing Proficiency (UDWP) requirement,
the requirement for compliance with CSU system and campus policy,
courses that fulfill the requirement,
with the Test Office to develop, schedule, and evaluate essay examinations that
fulfill the requirement, and
student performance to ensure that a single standard of writing proficiency be
The two articulation panels shall
establish and coordinate course policies, grading standards, and syllabi in the
Communication portion of the General Education program.
1.0 All lecture classroom space shall be scheduled by
departments or other appropriate administrative units to average 53 hours per
week with an anticipated occupancy rate of 66 percent.
2.0 The present time module (50-minute class MWF; 75-minute
class TTh) for class scheduling shall accommodate classes meeting three hours
per week. Normally, undergraduate classes meeting three hours per week shall
conform to this time module until 3:00 p.m.; classes beginning at 3:00 p.m. or
later may be scheduled at varying time modules. Classes meeting other than three
hours per week shall begin on the hour.
3.0 Administrative units may by mutual agreement exchange
allocated rooms or space. A copy of the memorandum confirming any such
exchanges shall be forwarded to the Assistant Vice President for Academic
users shall be liable for activities on their accounts. Relevant federal and
state laws and university regulations shall apply. The university shall reserve
the right to limit, restrict, or extend computing or communications privileges
and access to its information resources.
1.21 University computing and communications
resources shall be used only for the university-related activities for which
they are assigned.
1.22 Proper copyright permissions shall be
obtained, and sources shall be properly cited.
1.23 Users shall not engage in activities that
compromise computer security, circumvent controls, disrupt services, or violate
1.31 University policies shall not supersede
federal or state laws. Illegal actions may result in prosecution.
1.32 Violations of university computing
policies may result in the revocation of access or the discontinuance of an
account or the loss of computing privileges.
Computer files, electronic mail, and computing accounts shall not be absolutely
private and may be subject to access by various authorized persons in
compliance with the California Public Records Act.
procedures shall be determined and periodically reviewed by the Instructional
and Information Technology Committee.
2.0 Electronic Mail
2.1 Communication through electronic mail should be encouraged and
supported in the same manner as in classrooms, publications, and correspondence
through standard hard copy mail. Professional codes of conduct shall prevail,
and users shall adhere to standards of civil communication.
messages shall be the intellectual property of the source. Acknowledgment of
the source should follow general citation guidelines.
e-mail system shall be managed like other campus communications.
university business, e-mail lists may be created. Persons may request deletion
from such lists but shall otherwise know the information transmitted through
and staff who request e-mail service shall have an e-mail account established
and made available for their use.
Administrative units shall keep
the university informed about e-mail legalities. Persons should treat e-mail
with the same caution as hard copy mail.
lacking legitimate business purposes for obtaining access to other persons’
files or communications shall not use electronic mail and computer systems to
access those files or communications.
1.0 When the university or its auxiliary organizations offer,
sponsor, or authorize on-campus events that contribute to teaching, research,
community service, fund raising, community outreach, and campus life, the
university shall facilitate campus operations to support the events and to
mitigate their impact upon the campus learning environment and the surrounding
community. Consultation by the Vice President for Business and Financial
Affairs, the Associated Students, and the sponsoring organization shall precede
a final decision to hold a controversial or conflicting event.
2.0 Major events shall be scheduled at least two months before
the event date. The sponsoring event scheduler shall forward notice of a
proposed event to the Events Calendar Coordinator for publication on the Campus
Events Calendar. The Events Calendar Coordinator shall review and determine
whether conflicts exist and whether the combination of events will adversely
impact traffic, parking, safety, or other operations or facilities. Approval
for each event shall require the resolution and mitigation of these adverse
impacts, and the approval shall be vested with the Vice President for Business
and Financial Affairs.
1.0 The Faculty-Staff Club building shall be dedicated
exclusively to the purposes of housing the Faculty-Staff Club.
2.0 Faculty and staff who are members of the Faculty-Staff
Club shall contribute regularly toward its support according to a scale
determined by the Faculty-Staff Club Board of Directors.
3.0 The Faculty-Staff Club shall be reserved for members and
guests for faculty and staff meetings, dining, and recreation. The Club shall
not be available for scheduled instructional purposes or institutes.
loan period for faculty is six months with one renewal.
on loan to faculty are subject to recall at the request of faculty or of
students. These requests are to be respected by the borrower, and the book
returned. (If the book is vital to a current project, the library may be so
advised so that special arrangements can be made.)
items shall be loaned to faculty for a limited time.
periodical loan periods for faculty shall be (a) current (latest) issues:
noncirculating, (b) unbound back issues: three days, (c) bound periodical
volumes: seven days. The Dean of the Library and Information Access may make
exceptions to meet critical faculty needs.
more than 100 items shall be checked out to a faculty member at any one time.
2.0 Emeritus Faculty: Privileges shall be as in sec. 1.0.
3.0 Graduate Students
graduate students, upon proper identification, may borrow books for up to three
months and may check out bound periodicals for one day.
borrowing privileges of Teaching Assistants and Associates shall be the same as
other classified graduate students. The borrowing period may be extended by
renewal or by a faculty member checking the book out for the Teaching Assistant
checkout period for books shall be four weeks. The callback period shall be one
shall not be loaned to students.
5.0 Fines: Borrowers shall be responsible for overdue or
recalled Library materials. The fine levied for the library materials not
returned within two weeks shall reflect not only the cost of the book but also
the cost of processing it. Nonrefundable accounting charges shall be assessed
if payroll deduction is initiated.
6.0 Confidentiality: At the recommendation of Executive Board
of the American Library Association, the Dean of the Library and Information
adopt a policy that specifically recognizes its circulation records to be
librarians and library employees that such records shall not be made available
to any agency of federal, state, or local government except pursuant to such
process, order, or subpoena as may be authorized under the authority of, and
pursuant to, federal, state, or local law relating to civil, criminal, or administrative
discovery procedures or legislative investigatory power, and
the issuance or enforcement of any such process, order, or subpoena until such
time as a proper showing of good cause has been made in a court of competent
1.0 The Trustees of the California State University have
developed CSU policies on naming facilities (“Policy And Procedure On Naming
California State University Facilities and Properties”), as well as colleges,
schools, and other academic entities (“Policy And Procedures On Naming
California State University Colleges, Schools, and Other Academic
Entities”). In these policies, the
Trustees have retained for themselves the authority to name all CSU facilities
and properties, i.e., all buildings; major portions of buildings; university or
college streets or roads; stadium and baseball fields and other areas of major
assembly or activity; plazas, malls, and other large areas of campus
circulation; as well as naming all CSU colleges, schools, programs, centers,
and institutes. The Trustees’ policy has
stated that the naming of academic entities, as opposed to facilities, is to be
reserved for fund-raising purposes only.
The policies referenced above have outlined specific procedures to be followed
in proposing names to the Trustees.
These policies, along with Executive Order 713,
“Delegation of Authority - Naming of CSU Facilities and Properties,”
(http://www.calstate.edu/eo/EO-713.pdf), have delegated to the President of
each university in the California State University System the naming of those
facilities and properties, academic entities, including endowed chairs, and
scholarships for which the Trustees have not reserved the naming rights. The intent of the following policy is to guide
the process of naming entities for which the President of San Diego State
University has been delegated ultimate responsibility.
2.1 Naming proposals may originate from administrators, faculty,
staff, or students. Each proposal for
naming shall be considered on its own merits. No commitment for naming shall be
made before final approval of the proposed name. Confidentiality shall be maintained
throughout the process of submitting a naming proposal.
2.2 Individuals originating proposals where the naming is associated
with a philanthropic gift should seek guidance on procedures from the Office of
the Vice President for University Relations and Development. When such proposals include the naming of facilities
and properties, the Director of Facilities Planning, Design, and Construction
should be consulted to ascertain the projected cost of the facility and to
ensure that proposed design changes, including signage or other modifications,
are appropriate. Non-philanthropic
proposals that involve naming facilities and properties should proceed through
the Campus Development Committee.
2.3 A name of an SDSU facility, academic entity, or project shall
meet one or more of the following criteria:
2.31 It designates the function of a facility or
2.32 It reflects geographic or topographical
features of the facility or entity.
2.33 It reflects a traditional theme of the
university or college.
2.34 It honors one or more individuals or an
organization for one of more of the following reasons:
a) Unique distinction in higher education
or public service,
b) Academic service to the university and
a national or international reputation as a scholar or extraordinary
contributions to SDSU or the CSU,
c) Administrative service to the
university marked by extraordinary contributions to SDSU or the CSU,
d) Staff service to the university marked
by extraordinary contributions to SDSU or the CSU, or
e) A monetary gift or gift-in-kind to the
university or an income generating gift, including a gift made by another in
the named individual’s behalf.
2.4 Substantial contributions for naming purposes shall be encouraged
from both private and corporate donors. In general, the amount of the
contribution should equal or exceed the “best practice” for the sort of naming
envisioned, as determined by data from the Council for Advancement and Support
3.0 The Role of Consultation in the Naming Process.
3.1 Appropriate faculty members should be consulted whenever the
naming of a facility or an entity directly affects them.
3.2 Appropriate students should be consulted whenever the naming of a
facility or an entity directly affects them.
The Associated Students shall determine the procedures by which students
should be consulted in the naming process.
4.0 The Senate Executive Committee (SEC) shall act on behalf of
the Senate in considering naming proposals.
The committee may receive such proposals at its regular meetings, or
special meetings of the SEC may be called for the purpose of acting on naming
proposals. The SEC shall meet in
executive session to consider these proposals and shall maintain
confidentiality regarding its deliberations.
In reviewing naming proposals, the SEC shall consider:
fit between the proposal and the criteria for naming outlined in Section 2.0
appropriateness of the monetary gift involved, if any, for the significance of
the entity to be named.
vetting process that was employed to insure the integrity of the gift, as well
as the integrity of the donor.
consultation process employed to insure that the proposal has the support of
affected faculty and/or students.
4.1 The SEC’s recommendation shall be transmitted confidentially to
1.0 An instructor, staff member, or student hampered by noise
pollution may call the Office of the Director of Public Safety to request a
decibel meter reading of the sound level in his or her classroom or office. The
Director of Facilities Planning, Design and Construction shall prohibit
repeatedly noisy events from occurring in specific areas, order removal of
noisy machinery to a more remote site, or do whatever is necessary to eliminate
a persistent source of noise pollution.
2.0 Equipment buyers in Physical Plant operations shall
consider carefully the noise generated by machinery being considered for
purchase. Equipment that causes excessive noise in classrooms and offices shall
be phased out as rapidly as possible.
3.0 Existing and future fixed machinery shall be installed in
noise-abating acoustical environments.
4.0 No motorcycle parking lots shall be allowed in the campus
5.0 Authorization to bring moving vehicles into the campus
interior shall be regulated to avoid noise.
6.0 Campus planning shall include noise abatement. The Campus
Development Committee may consider abolishing parking in the campus interior
except for service vehicles, handicapped parking, and any other essential use,
and replacing paved lots with landscaping and benches.
Parking and Traffic
1.0 Permit Requirements
law requires that a fee be charged for parking on university property by San
Diego State University faculty, staff, and students. Every vehicle, including
those with specialized license plates, not otherwise exempt, that occupies a
parking stall shall display a valid permit in accordance with the regulation
and time and date posted. Parking lots and structures shall have signs posted
indicating when parking permits are required.
and staff members with valid parking permits shall park in areas designated for
faculty and staff. Faculty and staff members may use student parking facilities
with a Faculty/Staff permit.
2.0 Regulations: The complete and current university Parking
Rules and Regulations shall be published each semester in the Class Schedule.
2.11 The regulations of the State of California
Vehicle Code and the traffic laws of the City of San Diego and San Diego State
University shall govern traffic and parking on the campus of San Diego State
2.12 Title 5 of the California Code of
Regulations, art. 7, subchap. 5, reads in part: “No person shall drive any
vehicle, nor shall any person stop, park or leave standing, any vehicle upon
the driveways, paths, or grounds of any campus, except with the permission of
the president of the campus where such a vehicle is driven or parked.”
2.13 The garaging of vehicles shall be
prohibited except for residence hall tenants with the appropriate permit to
park for long term in selected residence hall areas.
The university shall be authorized to create and enforce parking regulations
pursuant to the California Vehicle Code, sec. 21113(a). In addition, other
state and local laws relative to parking and vehicle operation shall be enforced
on university property.
3.0 Residence Hall Parking: A special parking area may be set
aside for those living in specified residence halls; these residents shall
receive designated parking permits for use in that campus area only.
4.0 Skateboards and Roller Skates, Bicycles and Motor Scooters
roller skates, bicycles, and similar personal wheeled conveyances may only be
operated in designated locations throughout the campus, including streets,
paths, grounds, and buildings. Riding
bicycles and similar personal conveyances shall likewise be operated only in
designated locations throughout the campus as well as on curbed streets and
vehicular thoroughfares. In other
locations, bicyclists shall walk their bicycles and shall park them in designated
parking stands and areas.
scooters, motorbikes, and motorcycles shall be operated only on curbed streets
and vehicular thoroughfares. They shall not be ridden or walked elsewhere on
campus but shall be parked in areas designated for motorcycles and not in
bicycle stands or in areas designated for bicycles.
and nonmotorized carts, trucks, or dollies approved for operation on campus and
only officially permitted motor vehicles shall be operated in areas other than
designated bike/skateboard lanes.
prohibitions shall not apply to nonambulatory persons in wheelchairs or to
children in carriages or strollers.
prohibitions shall be enforced in accordance with the San Diego State
University Public Safety Code, sec. 100, and the California Vehicle Code, sec.
21113(f). (as revised to conform to this policy change)
university at principal entrances and accesses shall post appropriate signs to
1.0 Smoking shall be prohibited by San Diego
State University as follows:
buildings owned and occupied by or leased and occupied by SDSU and in SDSU
SDSU outdoor areas including parking lots,
outdoor SDSU owned or leased constructed seating areas where people are likely
worded “no smoking” signs shall be placed in locations where the smoking rule
is consistently violated and all public ash receptacles shall be placed in
compliance with this policy.
distribution of free samples of tobacco products is prohibited. No tobacco-related
advertising or sponsorship shall be permitted on SDSU property, at college-sponsored events or in
publications produced by the college, with the exception of advertising in a
newspaper or magazine that is not produced by SDSU and which is lawfully sold,
bought or distributed on campus property. For the purposes of this policy,
"tobacco-related" applies to the use of a tobacco brand or corporate
name, trademark, logo, symbol or motto, selling message, recognizable pattern
of colors or any other indicia of product identification identical to or
similar to, or identifiable with, those used for any brand of tobacco products
or company which manufactures tobacco products.
3.0 The designated officials in charge of receiving complaints
about employees shall be Human Resources, and for complaints about students
shall be Student Affairs. Other violations shall be referred to Public Safety,
unless other designated officials are named by the President to receive
complaints concerning violations of this policy. This official, policy,
procedures for complaints, and consequences of violations will be posted online.
If needed, AB 795 allows for fines to be assessed for repeat violators, and
this avenue will be explored if needed, though social enforcement shall be the
primary means of enforcement.
4.0 All members of the campus community will be informed of the
smoking policy by widely distributing the campus tobacco policy on an annual
basis. The tobacco policy will be clearly posted in employee and student
handbooks, on the college/university website, and in other relevant
publications. Key components of the policy will be also shared with parents,
alumni/ae, and visitors. The general policy will be both printed and electronic
5.0 The university shall offer smoking-cessation assistance for
students through Student Health Services and for faculty and staff through the
Employee Assistance Program. Interested employees should contact the Center for
6.0 San Diego State University auxiliary organizations shall
comply with this policy.
7.0 Smoking shall be permitted in
university-sponsored theatre and dance productions and other representations
where smoking is part of the script.
8.0 Notice of this policy shall be
posted at or near principal entrances to the campus and on www.sdsu.edu.
9.0 This policy
shall implement Cal. Code Regs. Title 5 section 42356 and CSU Memorandum 200-26
and 2003-19 in accordance with the Education Code 89030 and 89031 and Cal. Govt
Code sections 7596-7598, and CSU Executive Order 599.
is defined as inhaling, exhaling, burning, or carrying a lighted or
vapor-producing tobacco product. Tobacco is defined as all tobacco-derived or containing
products, including, but not limited to, cigarettes (clove, bidis, kreteks),
electronic cigarettes, cigars and cigarillos, hookah smoked products, and oral
tobacco (spit and spitless, smokeless, chew, snuff).
Space and Equipment
1.0 Entitlements for Space and Equipment
program needs and development of faculty potential shall be the criteria for
defining entitlements for space and equipment.
criteria shall be applied (a) in light of current instructional practices that
have proven successful and satisfactory to faculty and students and (b) in view
of untapped, yet apparent potential of each portion of the faculty for unique
and creative endeavors.
formulae not pertinent to the stated criteria shall be used only to define the
barest minima of space and equipment to be provided within building programs.
longer-range plans of new construction shall be favored over frequent and
costly programs of converting the function of a physical facility to that of
2.0 Faculty Office Space
regarding a faculty member’s office space allocation shall be negotiated by the
faculty member, department chair or school director, and dean of the college.
requested, the university shall provide available office space for full-time
faculty on leave.
university shall provide for storage and for handling of stored materials when
a full-time faculty member on leave does not have access to office space.
Student Official E-Mail
Address Use Policy
1.0 University Responsibility
1.1 E-mail is an official means of communication with San Diego State
1.2 A student’s official e-mail address is retained as part of the
student’s record. Official e-mail addresses will be confidential directory
information unless the student requests otherwise.
1.3 Confidentiality regarding student records is protected under the
Family Educational Rights and Privacy Act of 1974 (FERPA). All use of official
e-mail addresses will be consistent with FERPA and other applicable state and
1.4 Official e-mail addresses may be used by university staff and
faculty for communications that meet the academic and administrative needs of
the university. Official e-mail addresses shall not be used for solicitations.
1.5 Official e-mail addresses shall not be used for notification of
disciplinary hearings or any legal actions involving the court system.
1.6 Operational procedures for official e-mail address usage shall be
provided by Enrollment Services and subject to review by the Instructional and
Information Technology Committee of the Senate.
2.0 Student Responsibility
2.1 Each student is expected to supply an individual and private
e-mail address to Enrollment Services for use as an official e-mail address.
Upon request the university shall provide a student with an e-mail account to
use as his or her official e-mail address. If a student wishes to use a non-San
Diego State University e-mail address as his or her official e-mail address, he
or she may do so, provided that the address is owned by and private to the
2.2 It is the responsibility of the student to ensure his or her
official e-mail address is functional and able to receive e-mail from San Diego
State University. “Mailbox full,” “user unknown” or Spam blockers are not
acceptable reasons for missing university messages.
2.3 Each admitted and matriculated student is expected to check his
or her official e-mail address in order to stay current with university
San Diego State
University is committed to academic freedom as a core value that underlies its
mission of teaching, scholarship and creative activity, and service to the
public, our University, and the larger scholarly community. Academic freedom,
whether reflected in formal research and publication, teaching, creative
activity, or in the exploration of new ideas, benefits the campus community and
the world at large and should be defended by faculty, instructional staff, and
San Diego State
University recognizes that the faculty, working within a system of shared
governance, possesses the unique ability to apply professional judgments about
the quality of the various kinds of scholarship and teaching undertaken by
colleagues. In making these judgments,
the faculty relies on a variety of review systems, such as department reviews,
editorial boards of scholarly journals, panels constituted to review proposals
for funded research, periodic reviews, and student evaluations of teaching.
San Diego State
University also seeks to develop in its students a sense of thoughtful
independence. To do so, we recognize that students, faculty, and instructional
staff must be free within the classroom and through scholarly research,
creative activity, and community service to explore the widest possible range
of viewpoints. However, San Diego State University also endorses the following
portion of the American Council on Education’s Statement on Academic Rights and
Responsibilities: “The validity of academic ideas, theories, arguments and
views should be measured against the intellectual standards of relevant
academic and professional disciplines. Application of these intellectual
standards does not mean that all ideas have equal merit. The responsibility to
judge the merit of competing academic ideas rests with colleges and
universities and is determined by reference to the standards of the academic
of the sort of thoughtful intelligence that facilitates the generation of new
knowledge carries with it a set of responsibilities that apply to faculty,
instructional staff, and students alike.
These responsibilities are based on shared values such as integrity,
fairness, professional and social responsibility, equality of opportunity,
confidentiality, honesty and openness, respect for self and others, and freedom
and safety. The professional responsibilities of the faculty, instructional
staff and the students in carrying out this ideal, as well as procedures to
seek redress of grievances, are set forth elsewhere in the University Policy
resolves and reaffirms that SDSU's commitment to the protection of academic
freedom, recognizes that academic freedom extends to faculty participation in
institutional governance, including faculty statements on university operation
and administration; and that the rights and protections of the SDSU Academic
Freedom Policy include faculty scholarship, teaching, creative activity, speech
and service that faculty engage in while employed at SDSU; and that these
protected activities are not subject to "employee-speech"
limitations, restrictions and/or sanctions.
1.0 Audiovisual Materials
shall ensure that audiovisual materials used in or for a course are
significantly related to the announced structure and purpose of the course. An
instructor shall advise the audience of materials that may be deemed offensive.
materials, whatever their source (rental, purchase, private collection, guest
lecture), shall be legally acquired and shall include captioning whenever
Syllabi: The syllabus for each course shall describe the course’s purpose,
scope and student learning outcomes. In
addition, each syllabus shall include office hours and contact information for
the instructor, refer to the current procedure for accommodating students with
disabilities (refer to Student Disability Services), and describe the course
design, required materials, schedule, and grading policies, which may vary by
section. A syllabus shall not bind the instructor to specific details, and the
instructor shall retain the right to adjust the course design. Major departures
from the syllabus, however, especially with regard to student learning
outcomes, major assignment due dates and exam dates, and grading policies,
shall be made only for compelling reasons.
2.1 Instructors shall provide students with access to their course
syllabus at or before the first class meeting.
In addition, instructors shall post their syllabus on the official and
available course site of the SDSU BlackBoard learning management system as well
as any other course web site routinely accessed by the course students. Any
major changes to the course syllabus shall be announced in class, communicated
to all students electronically, and incorporated into an updated and posted
version of the syllabus.
2.2 Departments shall, by the end of the semester, upload their
course syllabi in an accessible electronic format to the SDSU Syllabus
Collection. Faculty may elect to complete and provide to their department a
completed course information template (available from the SDSU Syllabus
Collection) in lieu of the official course syllabus.
3.0 In order to facilitate universal access to instructional
shall endeavor to order textbooks, course readers, and other required
instructional materials on or before the deadline established by the campus
bookstore, and definitely no later than six weeks in advance of the beginning
of the academic term.
possible, departments and schools shall endeavor to order textbooks for classes
without assigned instructors on or before the deadline established by the
campus bookstore, and at least six weeks in advance of the beginning of the
Office Hours: Each faculty member shall hold regularly scheduled office hours
and shall post a schedule of those hours and their contact information at their
office location and within their syllabus.
shall be a serious offense in the academic community, reflecting on the
integrity of the perpetrator. Due to degrees of plagiarism, from the
inadvertent misplacement of a footnote to the fraudulent use of another’s work
to secure personal advancement, a faculty member engaged in cooperative
research with fellow faculty members or with students shall scrupulously ensure
that each person’s contributions are fully acknowledged and that students are
fully aware of the gravity of plagiarism.
due process, a charge of plagiarism shall not be considered in deliberations
for promotion or tenure until such a charge be proven by the disciplinary
action process, as defined by the Collective Bargaining Agreement (CBA).
the above procedures warrant a formal investigation of charges of plagiarism,
the disciplinary procedures of the Collective Bargaining Agreement (CBA) shall
charges of plagiarism have been resolved through the disciplinary procedures of
the Collective Bargaining Agreement (CBA), the charges shall not be introduced
in future personnel deliberations. New information related to past charges
shall be subject to the provisions of the Collective Bargaining Agreement (CBA).
6.0 Public Assembly: The conduct of a faculty member should be
consistent with his or her professional status. Faculty-sponsored meetings,
assemblies, and public, on-campus activities, shall be conducted so as to
respect the rights and prerogatives of the members of the academic community.
Public address (sound amplification) systems shall be used only if their use
does not interfere with classes, study, and other scheduled university
activities. Use of such equipment for outdoor faculty-sponsored events held on
campus during university hours shall be approved in advance by the Provost.
Appointment at Another
1.0 A faculty employee may apply for appointment at another
California State University campus in his or her field of expertise.
2.0 A faculty employee shall not be involuntarily appointed at
another campus within The California State University.
1.0 San Diego State University Senate Excellence in Teaching
award, originally from the Board of Trustees of The California State University
and Colleges, shall recognize excellence in teaching. Faculty members shall be
selected for the contributions made to their students, to their academic
disciplines, and to their campus communities.
The awardee will be recognized by the title “Senate Distinguished
and Criteria for Nomination
1.21 Nominations shall be called for by the
Faculty Honors and Awards Committee no later than the beginning of the first
week of October.
1.22 Nominations may be received from students,
faculty members, administrators, alumni, and other members of the community.
1.23 Each fall each Dean shall nominate one
distinguished tenured, probationary, or FERP faculty member from their
respective College unit. From this slate
of candidates one nominee shall be selected by the University Honors and Awards
Committee and honored by the university.
Each nomination should present a teaching portfolio that supports the
excellence of the candidate. Such a portfolio should include items such as:
recommendation letter(s), summaries of student evaluations, and evidence of
awards, content expertise, instructional design and/or delivery, mentoring,
student accomplishments, and commitment to improving pedagogical practice.
A nominee shall have a record of superlative teaching, affecting students in
significant ways consistent with the highest objectives of the University.
professional achievement through research or creative scholarship nor service to
the campus and community shall substitute for this basic requirement.
nominee’s professional accomplishments, services to the campus and the larger
community shall be evaluated for their quality and their contributions to the
1.323 A significant part of each nominee’s
accomplishment shall have been established while a faculty member of The
California State University.
1.4 Procedure for Award: All nominees
shall be honored at an awards ceremony during the Spring Semester. The
recipient of the Senate Award shall present a public lecture as part of the
2.0 Alumni Award for Outstanding Faculty Contributions to the
2.1 Faculty shall be so honored and
shall receive monetary awards from the San Diego State University Alumni
2.2 Criteria: The Faculty Honors and Awards Committee shall recommend
faculty members who have contributed the most to the university or on behalf of
the University to the community, the state, the nation, or the world of
scholarship in such categories as outstanding teaching, distinguished
scholarship or professional activity, or other exceptional service.
2.31 Each spring the Faculty Honors and Awards
Committee shall recommend one tenured, probationary, or FERP faculty member
from each college for an Alumni Award for the following academic year. The
committee may choose not to recommend an award in a college. The SDSU-IV Campus
and the Library shall be considered as colleges.
2.32 Nominations shall be called for the by the
Office of Faculty Affairs and the Faculty Honors and Awards Committee during
the first week of the spring semester. Nominations may be received from
students, faculty members, administrators, alumni, and other members of the
community. Each nomination shall include (a) a completed nomination form
available from the Office of Faculty Affairs and (b) no more than four pages of
justification. Nominations shall be submitted to the appropriate dean’s office
in accordance with the schedule established by Faculty Affairs.
2.33 Each dean shall appoint and confer with a
faculty committee designed to review nominations for the award. The dean shall
provide the committee with copies of nominations.
2.34 The college committees shall obtain
curricula vitae and supporting documentation of nominees. Each college
committee shall submit at least three unranked nominations with written
rationales for the committee’s choices that convey the values of each
candidate’s contribution. Colleges with
fewer than 50 tenured, probationary, and FERP faculty may submit two unranked
2.35 Each dean shall forward these
recommendations and supporting materials to the Faculty Honors and Awards
Committee via the Office of Faculty Affairs.
2.36 The Faculty Honors and Awards Committee
shall recommend nominees to the President, who shall select the recipients.
Deans shall submit to the Office of Faculty Affairs précis of the recipients’
3.0 San Diego State University Diversity Excellence Award
award shall recognize faculty with an exemplary commitment to diversity and
inclusion in the areas of teaching, service, and/or research. Each spring no more than three faculty
members shall be honored at the annual SDSU Diversity Awards ceremony. Faculty members shall be selected for their
commitment to the university’s shared vision of diversity and social justice,
specifically in the areas of contributions made to their students, to their
academic disciplines, and to their campus communities.
and Criteria for Nomination
3.21 Nominations shall be called for by the
Faculty Honors and Awards Committee in conjunction with the Chief Diversity
Officer and the Chair of the Committee on Diversity, Equity and Outreach.
3.22 Nominations may be received from students,
faculty members, administrators, alumni, and other members of the community.
3.23 A nominee shall have a record of
outstanding performance in one or more of the following areas: Student
engagement, inclusive curriculum, commitment to social justice, cross-cultural
understanding, diverse community service, and research.
3.24 Each nomination may be supported by
evidence that includes any or all of the following: (a) a curriculum vitae
containing detailed lists of the nominee’s achievements as a teacher, as a
member of the profession, and as a member of the campus community, and (b)
descriptive and evaluative written statements by present and/or former
students, by colleagues in the nominee’s academic discipline, by campus
administrators, and by others who are qualified to comment upon the nominee’s
contributions. Such written statements
should include a brief paragraph identifying the writer and the writer’s
qualifications for nominating the candidate.
3.25 The nominee’s professional accomplishments
shall be evaluated for their quality and their contributions to diversity and
social justice. The nominee’s teaching
and service to the campus and larger community shall be evaluated for their
relevance in developing student cultural competence, supporting the attraction
and retention of diverse students, and for their overall significance.
3.26 Each college is encouraged to submit at
least one and no more than three nominations to the Awards Committee.
3.27 From the nominations received, the Awards
Committee shall select at least one.
3.28 All recipients shall be honored at the
SDSU Diversity Awards ceremony each spring.
1.0 Named gift endowments from private sources may be
established for endowed chairs and professorships. Faculty support endowments are important to
the university because they help ensure that San Diego State University is able
to recruit and retain extraordinary teachers and researchers. Endowment funds may support faculty
professional development and research activities, provide faculty salary
support or a combination of both, depending upon the needs of the program
and/or the wishes of the donor. The
President must approve faculty positions bearing the name of an individual(s)
or organization(s) in recognition of a significant faculty support endowment
2.0 Establishing Endowed Faculty Positions
faculty positions shall be consistent with the mission and goals of the
university. No department or school
shall be required to accept a gift of an endowed chair.
positions may be fully or partially funded by private support. Endowed faculty positions will be established
only after the necessary funding has been obtained. Named faculty positions can be created
through endowment gifts and/or annual contributions. The use of annual gifts to support a named
faculty position is only permitted when there is a legally enforceable written
pledge to provide direct support to a named position. Funding for all endowed positions shall be
administered through the Campanile Foundation.
positions that result from a gift agreement shall conform to the conditions of
President shall establish categories that represent the following types of
endowed faculty positions:
2.41 Positions that bring to the university
internationally recognized faculty who will have a transformational impact on
the University and whose research and teaching will provide students with an
exceptional opportunity for study. The
highest level of academic recognition at SDSU, awarded to the most
distinguished scholars in their field to enhance their scholarly efforts and
2.42 Positions that bring to the university
nationally recognized faculty who will have a transformational impact on a
program, department, or college, and whose research and teaching will provide
students with an exceptional opportunity for study. Awarded to the most eminent scholars in their
field to enhance their scholarly efforts and research.
2.43 Positions intended to retain and attract
outstanding faculty who are clearly leaders in their disciplines and whose
contributions to a program, department, or college are critical to its ongoing
success. Awarded to outstanding faculty
to both reward and enhance scholarly efforts.
2.44 Positions providing a naming opportunity
for the donor and enabling the university to recognize and reward the most
productive faculty or attract and retain less experienced faculty destined to
achieve prominence in their field.
2.45 Other faculty support endowments may
include fellowships and awards for research and/or teaching.
3.0 Appointment of Faculty to Endowed Positions
for candidates for endowed chairs and professorships shall originate in the
department or school using the normal appointment processes involving the unit
personnel committee, shall be recommended by the college dean, and shall be
forwarded along with the necessary documentation to the Provost for
recommendation to the President before an offer is made. Nominations may be for either internal or
term of appointment of an endowed chair shall be not less than three (3) years
and not more than five (5) years, renewable. Exceptions may be made to scholars
identified as Visiting Distinguished Professors, who may be appointed to
shorter time periods up to one year by the normal personnel appointment process
but who otherwise come under the procedures of this policy.
appointed to endowed chairs or professorships shall undergo a performance
review or periodic evaluation in the last year of the term of appointment. Chaired professorships may be reassigned or
terminated at the convenience of the university on recommendation of the
college dean and of the department or school to the Provost and to the
President consistent with the provisions of sec. 3.2. Persons holding positions
so reassigned or terminated shall continue to hold their professor status under
normal pay and workload status if they have received tenure.
4.0 Chaired professors shall be so designated in official
correspondence and in university catalogs, bulletins, and publications.
5.0 Appointment as a chaired professor shall not in itself
imply tenure other than as granted by normal university procedures.
Faculty employees or groups of
employees who allege that they have been directly wronged by a violation,
misapplication, or misinterpretation of a term or provision of the Collective
Bargaining Agreement (CBA) may seek resolution of disputes in accordance with
the provisions and procedures stated in the Collective Bargaining Agreement
1.0 Faculty Appointment and Assignment: As of April 17, 1990,
faculty appointed with duties at the SDSU-IV Campus (IVC) shall be appointed in
San Diego campus departments or schools and the IVC. By virtue of their
department or school appointment, IVC faculty shall have the rights and
privileges of membership in a San Diego campus department or school and those
of the faculty at the IVC, including seniority by date of tenure-track
appointment and eligibility to serve on department or school or IVC committees.
These faculty shall also be liable to the same department or school criteria
and standards for personnel actions, namely: appointment, reappointment,
promotion, tenure, and post-tenure review.
applying department or school criteria and standards for personnel actions,
units shall weigh accordingly the distinctive requirements of IVC assignments,
even as they consider varying obligations and accomplishments among their
faculty assigned to the San Diego campus.
recommended by departments or schools and approved by the President shall be
granted department or school seniority by the date of their original
tenure-track appointments to San Diego State University.
faculty appointed to a department or school on the San Diego campus may apply
before January 1 of any year for an appointment at the IVC. The request shall
be addressed to the Faculty Council at the IVC, which shall forward its
recommendation to the President or designee.
2.0 Personnel Action Procedures
Dean of the IVC shall request appointments and reappointments of IVC faculty.
actions for IVC faculty appointed in San Diego campus departments or schools
shall be initiated in the relevant San Diego campus units but shall be directed
to the IVC Peer Review Committee and Dean and shall follow normal channels;
they shall not be directed to San Diego campus colleges or deans.
actions for faculty appointed only at the IVC shall be initiated by duly
constituted IVC faculty committees, shall be directed to the IVC Dean, and
shall follow normal channels; they shall not be directed to San Diego campus
departments or schools, colleges, or deans.
by IVC faculty, San Diego campus departments or schools shall be responsible
for peer evaluation of teaching effectiveness at the IVC. The IVC shall be
responsible for student evaluation of IVC teaching effectiveness.
Diego campus departments or schools may delegate to the IVC the appointment,
reappointment, and peer evaluation of temporary faculty.
3.0 Instructional Assignments
faculty may apply to teach wholly or partially at the San Diego campus. This
application shall require presidential approval upon receipt of approval of the
IVC Dean and the San Diego campus department or school and college according to
their criteria and procedures.
and San Diego campus faculty shall be encouraged to request intercampus
teaching for which there shall be compensation such as reassigned time for
travel or for instructionally related research.
1.0 A difference-in-pay leave shall be for purposes beneficial
to San Diego State University.
2.0 A full-time faculty employee, including temporary, shall
be eligible for a difference-in-pay leave who has served full time for six
years preceding the leave. A faculty unit employee shall be eligible for a
subsequent difference-in-pay leave who has served full time for three years
after the last sabbatical leave or difference-in-pay leave. The President may
determine that previous service within The California State University shall be
counted toward difference-in-pay eligibility.
to one year of a professional leave of absence without pay may be counted as
service for a difference-in-pay leave. The faculty employee’s department or
school shall certify that the activity engaged in during the leave without pay
was of sufficient worth and relevance to one’s service as a faculty member.
Upon certification, the unit may request that the leave count as service. This
request shall be granted upon endorsement by the college dean and approval by
eligible faculty employee may apply for a leave by submitting a proposal to the
department chair or school director. The application shall include a