Campus Year-End Deadlines

March 1, 2012

• Submission of final close requests for goods and service orders charged to the FY2011/2012 fiscal year

April 2, 2012

• Plant Deadline for Receipt of New Work Orders for projects over $2,500. No estimates can be provided.
• Deadline for Requisitions exceeding $50,000 for goods and services and requisitions exceeding $600,000 for construction projects

May 1, 2012

• Access to Oracle for submission and approval of requisitions charged to the FY2011/2012 fiscal year will be disabled at end of business. See Contract and Procurement Management Deadlines for more information

May 2, 2012

• All requisitions still in process, returned, or rejected will be cancelled. These will need to be resubmitted when the FY2012/2013 general ledger is opened on June 4, 2012

May 8, 2012

• Last day for TNS work orders that will be completed/closed for FY2011/2012

May 11, 2012

• Final day to Submit Expenditure Transfers to Accounting Services for July 2011 - April 2012 activity

May 25, 2012

• Plant Deadline for Vehicle Maintenance, Gas & Oil, Completed Work Orders. All Plant Vehicle Maintenance, Gas & Oil, or Work Orders not completed by this date will be billed to FY2012/2013

June 1, 2012

• Last day for bulk mail for FY2011/2012
• Last day for department to request corrections to billings for: TNS, PLANT, REPROGRAPHICS, COPY CENTER, MAIL AND MATERIAL MANAGEMENT

June 4, 2012

• Access to the FY2012/2013 General Ledger (01-JUL-2012) will be enabled for submission of requisitions charged to the FY2012/2013 fiscal year. See Contract and Procurement Management Deadlines for more information
• Last day for Reprographics services and Copy Center orders for FY2011/2012

June 11, 2012

• Last day for FY2011/2012 for: MOVING SERVICES REQUESTS, INTERNATIONAL MAIL, DOMESTIC MAIL, OUTGOING FREIGHT SHIPMENTS, AND COPY CENTER COPIER COUNTS/CHARGES
• Last day to submit billing requests to Accounting Services for inclusion in current fiscal year accruals

June 15, 2012

• Final day to submit Labor Cost Distribution Adjustment to Budget & Finance
• Deadline for submitting travel claims for travel during current fiscal year to ensure the use of current year funds. JUNE TRAVEL DEADLINE for submittal of T2’s for travel DURING JUNE is June 15, 2012
• Last day to submit Current Year invoices to Accounts Payable

June 18, 2012

• Last day for Library to submit Accounts Payable Non PO Invoices

June 19, 2012

• OFFICE MAX Deadline - See Contract and Procurement Management Deadlines for more information

June 20, 2012

• Final day to submit Small Dollar Employee Reimbursements, Petty Cash, Guest Lecturer, Fed Ex, Check Requests, Memberships, Phone Bills, etc. to Accounts Payable (NO INVOICE=NO ACCRUAL)

June 22, 2012

• Final day to submit Expenditure Transfers to Accounting Services
• Final day to submit Budget Transfers to Budget & Finance for FY2011/2012
• Procurement Credit Card (PCC) and Corporate Travel Card (CTC) charges must be made by June 21, 2012 and POSTED by June 22, 2012, in order to be charged to your 2011/2012 fiscal year budget

June 25, 2012

• Last day to enter receiving information for items delivered directly to Departments

June 27, 2012

• Last day to submit June 2012 Attendance Documents, overtime, Additive pay and any ATF's or STF's. FWS ON, OFF & OFF, OFF CAMPUS PAYROLL

June 28, 2012

• Final day for manual input into Oracle AR by 1:00 p.m.-Receivables Invoice Entry will be disabled

June 29, 2012

• Deadline for University Cashier's Office to Receipt Deposits is 3:00PM for FY2011/2012
• Access to Oracle for submission and approval of requisitions charged to the FY2012/2013 fiscal year will be disabled to allow for the year end closing process

July 2, 2012

• Final day to submit Chargebacks and Cash Transfers to Accounting Services
• Final day to submit Telephone & Utility Actuals or Accruals (please indicate which) to AR and AP

July 3, 2012

• AP travel accruals to Accounting Services

July 6, 2012

• All Oracle access granted for FY 2012/2013

July 9, 2012

• Reconciliations with Auxiliaries complete (AR/AP & AP/AR)

July 11, 2012

• Receive Auxiliary Data for FIRMS