The San Diego and Imperial Valley campus grades submission period for fall 2011 begins Dec. 9, 2011, and ends on the University Senate deadline of 11 p.m., Dec. 30, 2011. Grades must be submitted online during this time through the WebGrades function in the SDSU WebPortal.

Late grade submission

Late grades (those not submitted via the WebPortal by the University Senate deadline) can only be submitted using the new grade change process outlined below. The Office of the Registrar will no longer accept late grades via printed rosters for manual posting by the records staff.

The change eliminates the need for paper as all late grades will now be submitted electronically using the new Grade Change function in the WebPortal. With the new function, late grades must be submitted student-by-student using Red IDs (see procedures below).

New function for grade changes

A new WebPortal function is now available that enables faculty to change grades for terms within the past year, except for courses taken through the College of Extended Studies.

This function enables faculty to change a student grade, assign a grade to replace an RP/Incomplete grade or assign a grade to replace an RD grade. This function also enables faculty to submit late grades electronically, replacing the previous paper process.

The Office of the Registrar will no longer accept late grades via printed rosters for manual posting by the records staff.

To use this function to make a grade change, the original grade must have been issued for a course taken in a past term within the last year. Corrections to current term grades must be made during the grade submission period through the Grade Sheet on the WebPortal.

Grade changes will not be considered if 12 or more months have elapsed since the original grade was issued, if a previous change was made to the grade, or if the student has graduated.

Contact the Grades Help Desk at 619-594-2134 for assistance with these situations.

Department coordinators do not have access to this grade change function. It is for faculty WebPortal accounts only. Note that sharing of log-in information is a violation of campus information security policies.

Steps to post grade changes

Follow these steps to post a late grade or to change past grades in the WebPortal:

1. Select the “Change of Grade” menu option.
2. Select the term in which the course was taught.
3. Select the course.
4. Enter the student’s RedID.
5. Click “Search.” The student’s information will appear.
6. Assign a new grade from the pull-down menu.
7. Select the reason for the change.
8. Click “Submit.” The final screen displays student information for the old and new grade.
9. Click “Done” to complete the grade change.
10. Students will receive an automated e-mail notifying them when a grade change occurs.

For more information about grade submission, grading instructions, user name and password information, and frequently asked questions, please visit the faculty/staff section of the Office of the Registrar website.

Faculty members with questions about their WebPortal account should contact their department for assistance. For questions about grade submission, please contact the Grades Help Desk at 619-594-2134 between 9 a.m. and 4 p.m.